Trustees' Annual Report for the period ending 05/04/21
Charity name: Seaford Environmental Alliance Registered charity number: 1193511 Charity registration date: 12/02/2021 Charity's principal address: 24 Bishopstone Road Seaford BN25 2UB Type of governing document: Constitution (available here) How the charity is constituted: Charitable Incorporated Organisation (CIO)
Trustee selection method:
Apart from the first charity trustees, every trustee must be appointed for a term of 2 years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Trustees:
Becky Francomb Graham Lally Gemma Mcfarlane (Chair) Simon Mcfarlane James Meek Dinah Pryor
Summary of the objects of the charity:
For the public benefit and in particular, the inhabitants of Seaford, East Sussex and its surrounding areas:
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1) To advance the education of the public in the conservation, protection and improvement of the physical and natural environment, in particular but not exclusively by:
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a) Promoting good environment practice and awareness of related issues to local residents, businesses and organisations.
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b) Organising events, workshops, talks and activities on related issues including biodiversity loss, climate change, sustainable living and the environmental emergency.
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2) To protect and safeguard the environment through:
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a) The promotion of waste reduction, re-use, reclamation, recycling, use of recycled and biodegradable products, in particular to repair and re-use products as a means of minimizing waste and reducing consumption.
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b) Raising awareness and educating the public about all aspects of waste generation, waste management and waste recycling.
Additional details of objectives and activities
We aim to inspire people through actions and education, showing that the change that is needed is possible in our lives without unnecessary cost.
We will not pursue funding for everything we do. We prefer to work within our means to make projects achievable. We work practically and are not seeking for perfection.
We rely on the goodwill of our volunteers to support our objectives where possible.
Main achievements of the charity during the period:
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Registration as a Charity (CIO) in February 2021
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Design & building our website to provide people with practical sustainability, climate change and environmental information.
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Setting up regular monthly SEA meetings on Zoom.
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Creating a regular monthly newsletter (currently 170 subscribers)
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Running a Christmas stall to show people how to have a more sustainable Christmas. We gave away free homemade gifts.
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Supporting the setting up of “On the verge” group to look at rewilding in the town. Creating a website for the project.
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Setting up a “Community Food Growing” group and starting conversation with the council about growing spaces.
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Running a series of rewilding webinars in association with Lewes Climate Hub.
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Organising a community climate event - “A Greener Seaford” - in partnership with Seaford Town Council, which will be on 1st August 2021.
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Working with the UNA Climate & Oceans to run 2 webinars.
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Putting a business case together to use an empty commercial building as a sustainability centre and getting permission to use the building.
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Supporting “Friends of Sutton Downs” group with their renaturing of a town green space.
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Our “Metre Square for Wildlife” campaign saw residents pledge nearly 3000 square metres of their gardens for wildlife.
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Working with Annecy Primary School on rewilding and vegetable growing projects.
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Registering as Repair Cafe Seaford and making necessary preparations for an autumn ‘21 launch.
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Working with Seaford Community Partnership on local projects including cycling and rewilding.
Further financial review details
Due to the relatively small turnover of the CIO, trustees have decided to prepare accounts on a receipts and payments basis. This avoids unnecessary costs and the additional burden on our volunteer treasurer.
We received a single £499 grant from Southeast Community Development Association (SCDA) to cover our set up costs. All other professional work has been carried out for free by volunteers. We aim to apply for grants to set up specific projects and then sustain these with donations.
Accounts for year ended 05/04/21
| Balance Brought Forward | Balance Brought Forward | 0 | |
|---|---|---|---|
| Income | |||
| Date | Description | Amount (£) | |
| 10/09/2020 | SCDA Small Sparks Grant | 499.00 | |
| 12/12/2020 | Donations on SEA stall, Seaford town | 17.88 | |
| Total income | 516.88 | ||
| Expenditure | |||
| Date | Description | Amount | |
| 21/09/2020 | Repair Cafe - Starter kit | 46.48 | |
| 21/09/2020 | InkJungle - Printer ink | 34.99 | |
| 02/10/2020 | Clearbytes - Website domain name and hosting | 50 | |
| 02/10/2020 | Second hand - Gazebo | 50 | |
| 02/10/2020 | Gemma Mcfarlane - Soap moulds for Christmas Magic | 16.1 | |
| 02/10/2020 | Possible - Zero Carbon City game | 19 | |
| 02/10/2020 | Remarkable - Recycled colouring pens | 21.7 | |
| 10/10/2020 | Fresh Skin Beauty Ltd - Coconut oil and cocoa butter | 20.84 | |
| 20/10/2020 | Gemma Mcfarlane - Macrame cotton for Christmas Magic | 23.98 | |
| 20/10/2020 | Full Circle Design - SEA logo design | 50 | |
| 08/10/2020 | Badger Inks - Printer paper | 12 | |
| 20/10/2020 | Dinah Pryor - Grit for tree seed planting | 17.99 | |
| 30/10/2020 | Tansleys Printers - Flyers and posters | £66 | |
| 17/11/2020 | Tansleys Printers - Stickers | 52.8 | |
| Total expenditure | 481.88 | ||
| Total income | 516.88 | ||
| Total Expenditure | 481.88 | ||
| Balance carried forward | 35.00 |
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
--------------------------------------------------------Signature Full name --------------------------------------------------------Position --------------------------------------------------------Date -------------------------------
Date Name 25/06/2021 PayPal 05/07/2021 Chalk Cliff Trust 05/08/2021 SOUTH DOWNS NATION SD036935 10/08/2021 Via Post Office 01/11/2021 Square App Payment 15/12/2021 PayPal 26/01/2022 Via Post Office 26/01/2022 Via Post Office 10/02/2022 Becky 24/02/2022 Via Post Office 28/02/2022 Square App Payment 09/03/2022 Via Post Office 21/03/2022 SNHS 30/03/2022 Via Post Office 30/03/2022 Via Post Office 31/03/2022 Seaford Town Council
| Description | Grants |
|---|---|
| Test payment from PayPal Grant for setting up hub Greener Seaford costs contribution |
5000 400 100 |
| FAIR DONATONS | |
| Test donation Donations into Paypal Donations Donations Donation Donations Donation Donations Meeting Donation Donations Donations Contribution to Morrisions beds TOTALS |
|
| 5500 |
| Donations(cash)Donations(PayPal Giving) | Donations(cash)Donations(PayPal Giving) | TOTAL |
|---|---|---|
| 0.01 | ||
| 96.55 | ||
| 0.98 | ||
| 428.2 | ||
| 80 | ||
| 240 | ||
| 50 | ||
| 175 | ||
| 9.82 | ||
| 165 | ||
| 50 | ||
| 61 | ||
| 191 | ||
| 1119.36 | 428.2 | 5928.2 |
Date Name 05/07/2021 SCREWFIX DIRE 15/07/2021 eBay O07-073 15/07/2021 eBay O07-073 20/07/2021 ZOOM.US 888-7 21/07/2021 CARTRIDGESHOP 21/07/2021 Gina Neeson SEA - fair item 22/07/2021 Fotobox Ltd 22/07/2021 Fotobox Ltd 27/07/2021 G. Gladstone Fair costs 27/07/2021 Jo Rigby A Greener Seaford 29/07/2021 SAINSBURYS SM 02/08/2021 SURREY INDEPE 09/08/2021 Mr N P Goss 13/08/2021 SURREY INDEPE 11/10/2021 G Mcfarlane 22/10/2021 TIMBER REQUIR 22/10/2021 SCREWFIX DIRE 25/10/2021 SEAFORD HOME 25/10/2021 SEAFORD HOME 26/10/2021 AROUND A POUN 27/10/2021 SCREWFIX DIRE 27/10/2021 TOGETHER FILM 28/10/2021 SAINSBURYS S- 05/11/2021 Animal Fare S 05/11/2021 SEAFORD HOME 08/11/2021 Tansleys Printers 19/11/2021 Ebay 24/11/2021 Scottish Power 24/11/2021 Gemma Mcfarlane 26/11/2021 Guy Gladstone 29/11/2021 Screwfix 29/11/2021 Screwfix 01/12/2021 One Training Services 03/12/2021 Toolstation 06/12/2021 Graham Lally 20/12/2021 Seaford Home Hardware 20/12/2021 Screwfix 21/12/2021 Clearbusiness 07/01/2022 Co-op 10/01/2022 Richard Mayne 20/01/2022 Gemma Mcfarlane 26/01/2022 Clearbusiness 01/02/2022 Scottish Power
01/02/2022 Scottish Power 10/02/2022 Guy Gladstone 10/02/2022 Gemma Mcfarlane 10/02/2022 Tullets Windows & Doors 10/02/2022 DFL Landscaping 22/02/2022 Simon Mcfarlane 23/02/2022 Clearbusiness 09/03/2022 Gemma Mcfarlane 09/03/2022 Dinah Pryor 21/03/2022 Garden Select 22/03/2022 Sainsburys 23/03/2022 cartridgeshop.co.uk 23/03/2022 Clearbusiness 23/03/2022 Tates Garden Centre 28/03/2022 Around A Pound 28/03/2022 Seaford Health Store 31/03/2022 Seaward
| Description | Sundries | Equipment |
|---|---|---|
| Blackboard paint | 23.98 | |
| Hand sanitizer | 15.99 | |
| Chalk pens | 21.99 | |
| Zoom yearly membership | ||
| Printer ink | ||
| Soap making ingredients | 35.36 | |
| Photos for displays | 7.20 | |
| Photos for displays | 7.20 | |
| Ink + paper | ||
| Paints for signs | 124.84 | |
| Cake ingredients | 15.15 | |
| Insurance | ||
| Fair costs | ||
| Glass + contents insurance | ||
| Hub purchases | 158.09 | |
| Wood for hub sign | 27.22 | |
| Sign paint + RCD | 60.64 | |
| Picture hooks | 5.50 | |
| Keys | 7.00 | |
| Stationery | ||
| Glue, paint, etc | 52.03 | |
| 2020 flm showing | ||
| Opening cake ingredients | 30.00 | |
| Heat lamp bulb for experiments | 11.39 | |
| Keys | 30.50 | |
| A3 printing | ||
| G-Rack shelving | 160.18 | |
| Electricity | ||
| Hub costs - paint + shelves | 34.99 | |
| Hub costs - leafets + printing | 59.00 | |
| RCD + plugs | 0.45 | |
| RCD + plugs | 39.12 | |
| Food Safety Training | ||
| Battery for bike | 27.54 | |
| Hub wif costs | ||
| Paint for electric bike | 4.79 | |
| Fire extinguisher for Repair Cafe | 34.99 | |
| DD - Water | ||
| Bounced electricty payment (Scottish Power at fault) | ||
| Labour for light fttings (lights free) | ||
| Fire safety equipment + PAT tester for Repair Cafe - Screwfx | 389.87 | |
| DD - Water | ||
| DD - Electricity |
| DD - Electricity Printing Hub costs - food Replacement lock - inv1520 Compost - Morrisons beds Seaward - PAT test training - Simon DD - Water Square tables SEA art materials Root control bags - Morrisons beds Cake ingredients |
61.72 105.00 115.40 60.00 41.17 41.85 29.00 525.92 5.26 8.36 30.00 |
|---|---|
| Printer Ink | |
| DD - Water Plants - Morrisons beds Glue for Repair Cafe Cake ingredients PAT test training - Martin TOTALS |
|
| 1,493.40 915.29 |
| Utilities | Ofce | ProfessionalTOTAL |
|---|---|---|
| 107.90 | ||
| 36.98 | ||
| 13.00 | ||
| 279.00 | ||
| 50.00 | ||
| 115.18 | ||
| 6.65 | ||
| 150.00 | ||
| 6.00 | ||
| 13.27 | ||
| 12.00 | ||
| 42.00 | ||
| 9.02 | ||
| 10.50 | ||
| 215.00 | ||
| 3.52 | ||
| 49.91 |
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115.39
35.00
42.00
556.81
37.39
3.52
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803.94 242.92 863.18 4,318.73
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Receipts and Payments Accounts for year end 05/04/22
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£
Balance brought forward 35
Income Amount (£)
Grants 5500
Donations (Cash) 1119.36
Donations (PayPal Giving) 428.2
Total income 7047.56
Sub Total 7082.56
Expenditure Amount (£)
Sundries 1,493.40
Equipment 915.29
Utilities 803.94
Office 242.92
Professional 863.18
Total expenditure 4,318.73
Balance 2,763.83
Bank statement balance (05/04/22) 2,763.83
Bank rec 0.00
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