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2023-03-31-accounts

3RD WILTSHIRE WARMINSTER SCOUT GROUP

Charitable Incorporated Organisation (CIO)

NOVEMBER 11, 2023

Registered Name: 3[rd] Wiltshire Warminster Scout Group Registered Number: 1193453 Registered Address: 9 Canons Close Warminster Wiltshire BA12 9LA

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3[rd] Wiltshire Warminster Scout Group

Charity Report of the trustees for the year ending 31[st] March 2023.

Registered Number: 1193453

This report covers the main aspects relating to the Administration, Management and running of the Group.

1. Governing Trustees

The Trustees of the above-named Charity present their annual report and audited accounts for the year April 1[st] 2022 to March 31[st] 2023 and confirm they comply with the requirements of the Charities Act 2011, and the Charities SORP (FRS 102).

3rd Wiltshire Warminster Scout Group is a registered CIO charity formed in February 2021.

The Group is governed by a board of Trustees. The names of the Trustees are:

Trustee name Office (if any) Name of person (or body) entitled to
appoint trustee (ifany)
Beverley Elliott Trustee Chair Trustees and Leaders of 3rdWiltshire
Warminster Scout Group
Gemma Elizabeth Pavey Trustee & Group
Secretary		 Trustees and Leaders of 3rdWiltshire
Warminster Scout Group
Sarah Zebedee Trustee Trustees and Leaders of 3rdWiltshire
Warminster Scout Group

2. Governance, Management and Structure

2.1. Governance and Management

3[rd] Wiltshire Warminster Scout Group operates as a registered Charitable Incorporated Organisation (CIO) since 9[th] February 2021. The group is governed by a board of Trustees who apply the principles of the groups Constitution.

The Board consist of 3 Trustees following the stepping down of one member. Trustees continue to be responsible for the governing of the group with one member who acts as the Chair and another as Group Secretary. The Board are actively aiming to appoint another Trustee this year. The constitutional rules set out in paragraph 13 for elected members and appointment of new Trustees will be followed every third term.

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Trustees are appointed by the board following an elected voting process that includes uniformed Leaders and other Trustees on the board. As mentioned in Paragraph 14 of the Constitution.

14. Charity trustees will make available to each new charity trustee, on or before his or her first appointment:

14.2 A copy of the CIO's latest trustees' annual report and statement of accounts.

2.2. Structure

The charities’ structure consists of a Linea approach that depicts the governing board of Trustees, the main qualified uniform roles and supporting non uniform leaders.

2.3. Other Associated Links

The charity has an affiliated relationship with Phoenix Independent Scouts Association Registered Charity Number 1195203

2.4. Risk Assessments

The charity follows its governance policy and procedures that includes the undertaking of Risk Assessments when necessary. Risk Assessments are produced for any activity, outing or camp where a duty of care is required of its members ranging from 5-18. The Groups Scout Master prepares the Risk Assessments for each event or activity. These are then signed off by the board of Trustees. The Group Scout Master is also the Chair of the Trustees, voted in when the group was newly formed as a registered CIO in 2021. It is the intention of the Group to change the role of Chairperson at the appropriate AGM.

3. Administrative Group Policies

The Trustees and Uniform Leaders adhere to the groups various written policies laid out to protect the children and Leaders of the group. These policies have been written to ensure guidance is available for Trustees and Leaders to follow.

4. Objectives and Activities

The Groups objective is to provide an opportunity for young children and younger people to learn and develop skills that will lead them in good stead for their future and provide a basis from which they can progress and develop into good citizens. As set out in Paragraph 3 of the Constitution

The aim of the Group is to develop good citizenship and character among young people who are both self-reliant and useful to others. This is delivered through progressive training based on the principles and values of Scouting as laid down by Lord Baden-Powell and the Law and Promise given by him in “Scouting for Boys”

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5. Main Group Activities and Aims

Main activities undertaken consist of regular term time meeting night activities for each age group section of Beavers, Cubs and Scouts. Alongside this run further opportunities and events for children to attend. These include activities such as day outings, service visits to Fire, Police stations, Scout Hikes and weekend and week camps.

All children and young people work towards a series of badges which consist of 3 main group badges across all sections of Bronze, Silver and Gold as well as other linked proficiency badges that are worked towards and awarded. All badge work in relation to each section is for the benefit of the child/younger person helping them to develop and grow in confidence and ability.

The programme of activity and badge work across all sections is developed to the level age group of the children. The programme consists of a variety of learning skills and abilities and follows a set programme of badge criteria.

Beavers encompass the elements of Learning a new skill, Personal Development, Create and Explore throughout the 3 main Paw bronze, silver and gold badges. These are linked into active Proficiency badges they can also work towards of the same 3 categories.

Cubs are inclusive of Creative, Physical, Knowledge and Service towards their main Pad bronze, silver and gold service badges. Alongside these are the proficiency badges that can be gained.

Scouts work towards the more traditional scouting skills for their main Bronze, Silver and Gold badges such as compass and map reading, hiking and camping skills, woodcraft, observation, health and safety and community service. There are also linked proficiency and service badges to be worked into the overall programme for Scouts.

Senior Scouts move onto a more skilled level of learning focusing on a more detailed and skilled level of badge work according to their ability. Senior Scouts will also work towards gaining their Bushman’s badge and the ultimate St Georges Award.

The Group believe that by complementing other structural learning we are helping children and young people to reach their full potential in life with all the opportunities offered to them along their Scouting way.

3rd Wiltshire Warminster has an intake from the local area of Warminster and surrounding towns and villages. The group provide youth Scouting opportunities to the children and young people of our community. As a group we attend community events where possible and have been asked to assist with helping to set up stalls at fetes, and involved in community events such as litter picking and tree planting. In turn this helps to teach the children and young people of our group how to respect and value different aspects of life and to help in the community you reside in.

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We declare that all Trustees have read and understood the guidance issued by the Charity for England and Wales on ‘Public Benefit’ (PB1) the ethos of which is captured within our constitution.

6. Policy and Programme

3rd Wiltshire Warminster Scout Group is run solely by a group of non-paid volunteers. The group consists of a board of Trustees, a financial Treasurer a structure of unformed leaders ranking from the Group Scout Master, Scout Master, Cub Leader, Beaver Leader and parent helpers. All have DBS clearance and adhere to the groups DBS policy of renewal. Safeguarding policies are in place as well as Leader training requirements that are reviewed and renewed as and when required.

7. Achievements and Performance

Since the last report from March 2022, the 3[rd] Wiltshire Warminster Scout Group has continued to be productive and increase in numbers. The number of children registered has increased across all three sections of Beavers, Cubs and Scouts.

The number of adults helping to run the group has also increased as additional non uniformed helpers have been attending. All Adults continue to hold a DBS certificate.

1[st] April 2022 – 31[st] March 2023 Events.

Events during the year consist of: -

May 22

June 22

July 22

November 22

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  1. Future Plans The group will continue to operate led by the trustees. Policies will be reviewed annually and the trustees will maintain an oversight on how the group is running. With the loss of one trustee the group will aim to recruit a suitable replacement. The group will continue to plan sectional programmes that work towards the earning of badges for all children across Beavers, Cubs and Scouts as well as planning other activities for the children to attend. Plans include a Scout hike, a Cub and Scout camp.
  2. Financial Revlew 9.1. Financial Statsment The account remains in a health state due to the influx of new members and the reduction in the regular outgoings. 10.Source of Funding The main source of income is from subscriptions from parents for their child. This pays for running costs such as equipment storage, hall hire, Insuran￿ and materials. 11.Treasurers Ststement of Accounts Report A copy of the groups Statement of Accounts has been submitted separately to this report. 12.Declaration The Trustees declare that they have approved the Trustees report above. Signed on behalf of the Charty's Trustees. Signatures of Trustees. Signature FUSI Name Full Name Position Signature Beverle Elliott Trustee & Chair 09111123 Full Name Position Signature Gemma Elizabeth Pave Trustee & Secreta 09111123 Full Name Position Signature Sarah Zebedee Trustee 09111123 Page6of7

13.Declaration of Financial Treasurer The Treasurer declares that the above report has been approved by the Trustees and that the financial information provided is correct at the time of this report. Signature Full Name Full Name Position Signature Steven J Elliott Treasurer 0911112023 Page7of7

202l-&c 3rd Wiltshire Warminster Scouts 2022-2023 IncomelExpendlture for the Perf¢)d 1st April 2022 to 3181 March 2023 INCOME 2022-2023 2021-2022 Subs Donations Fund Raising Uniform Camp Costs Other £4293.53 £415.88 * £166.00- £486.95 £1911.00 £660.00 1651.04 170.00 15.03 807.19 405.00 2000.00 TOTAL £7933.36 5048.26 EXPENDITURE Insuran Equipment Food Rent Expenses Stationary Supplies Uniform Camp Costs Other £649.00 £181.55 Z 500.83 883.32 0.00 1650.00 647.46 89.37 1071.87 460.86 168.00 £1678.00 £141.91 £993.17 £2364.21 £690.00 TOTAL £6697.84 5471.71 Excess of Income over Expenditure 2022-2023 . £1.235.52 0 423.45 Balance of Savings Account at 1 st April 2022 . Balance of New Account held at LloydsTSB . Balance of Savings Account held at LloydsTSB . Cash Held . £7337.34 £553.40 Total funds as at 31 st March 2023 . £7,890.74 It is confimed the accounts are in accordance with the records presented Name Signed

HOLYROOD ASsoc￿TES Book Keeping + Business Support Service T¢1 01225 866109 M 07785 301892 2 October 2023 To whom It m concern I have been engaged to glve an opinion on the Financial Statements prepared for the 3rd Wiltshire IWarmin5terl BP Scouts for the 2022123 Financial Year. I would offer the following comments. Bank R onclllatlon The opening and closing bank balante5 rnatch those on the Income and Expenditure Financial ststements. Balance SheeL There are no Balance Sheets for the Financial Years in question. The current Treasurer has not requested any. Capitsl expenditure and income are treated as Revenue items as they are small and of no material consequence. Incorne and Ex endlture record k In The current Treasurer is using spreadsheets to keep record of all income and expenditure. As l am not engaged to Audit the records I have made a sample check of the records and everything appears to be in order. The resulting nominal balances for each item of income and expenditure were sufficient to prepare an Income and Expenditure Statement for each year. l am a qualified Book Keeper. I have used my best professional judgement to rnake thi5 report. However I cannot accept any responsibility for errors or non factual statements in the figures and explanations provided to me. Signature Date zl,,I Michael J James MIAB, MBA. 14 BLtdbun, Close. Brddford on .4Tron. WiltshiTe BAI 5 IOG