## **Trustees’ Annual Report for the period**
**From 01/02/2021 Period start date To 31/03/2022 Period end date**
## **Charity name: Lucas Helps Dogs**
## **Charity registration number:1193352**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|THE OBJECT IS TO PROMOTE HUMANE
BEHAVIOUR TOWARDS ANIMALS BY
PROVIDING APPROPRIATE CARE,
PROTECTION, TREATMENT AND SECURITY
FOR ANIMALS WHICH ARE IN NEED OF
CARE AND ATTENTION BY REASON OF
SICKNESS, MALTREATMENT, POOR
CIRCUMSTANCES, OR ILL USAGE AND TO
EDUCATE THE PUBLIC IN MATTERS
PERTAINING TO ANIMAL WELFARE IN
GENERAL AND THE PREVENTION OF
CRUELTY AND SUFFERING AMONG
ANIMALS.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Lucas Helps Dogs main aim is to reduce
the population of street dogs in Sri Lanka
via regular spay&neuter clinics.
We are also aiming to protect the general
public and the street dogs from rabies
which is prevalent is Sri Lanka. We finance
rabies vaccinations for all the dogs who are
spayed and neutered during our clinics and
for any owned dogs who need booster
vaccination.
We have also funded emergency
treatments for injured street dogs and
helped fund emergency treatments of small
shelters based in Sri Lanka in form of small
grants awarded to them.
Lucas Helps Dogs held first ever
spay&neuter clinic in mountain town of Ella
in February 2022 in cooperation with other
established charity based in Sri Lanka.
In one day 60 dogs were sterilized,
vaccinated against rabies, some of them
treated for skin diseases and one
emergency surgery was carried on.|
|||One of the main aims of Lucas Helps Dogs
is educating local Sri Lankan people in
proper use of equipment for dogs (mostly
using well fitting lead and collars).
During the year we donated almost 300
collars and 40 leads.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have regard to the guidance
issued by the charity commission and
adhere to the charity purposes|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**1. PURPOSE**
1.1 The purpose of this policy is to
set out the principles, criteria and
processes that govern how ‘Lucas
Helps Dogs’ makes grants
1.2 A grant is defined as a financial
award made by the Foundation
from its funds to support
charitable activities, usually to
registered charities, but
sometimes to other bodies or
individuals authorised by the
Board of Trustees.
**2. PRIORITIES FOR SUPPORT**
2.1 The number of projects which
can be supported is, of
necessity, limited to the
amount of funds available for
distribution in any year. The
Trustees have determined that
the priorities for funding will
be animal welfare registered
charities
2.2 The priorities in this policy will be
reviewed every year (or more
often if deemed necessary by the
Board of Trustees), and may be
changed in accordance with the
Trustees’ view of the most
effective application of available
funds at any point in time.
2.3 Organizations which have been
personally visited and reviewed
by one or more trustees of Lucas
Helps Dogs will be given priority
for grant making
**3. PRINCIPLES**|
The grant making will be governed by the following principles: 3.1 Only applications from within Sri Lanka are available for consideration 3.2 Applications for project funding will be considered on their own merit, regardless of previous rejection or receipt of grants. 3.3 The Charity will not normally support applications from large national charities i.e. those with an annual income in excess of £3 million or with £30+ million assets or charities dedicated to issues deemed by the Trustees to be already well funded 3.4 The Charity will willingly work in partnership with other organisations to fund initiatives beyond the financial scope of a single organisation. 3.5 The Board of Trustees has ultimate responsibility for all grant-making decisions 3.6 The Board of Trustees reserve the right not to approve any recommendation or nomination if, after due consideration, it determines that the resulting grant would not be charitable, falls outside its priorities, or would conflict with the Foundation’s policies or damage its reputation. 3.7 The Board of Trustees may decide to only authorise part funding of the project 3.8 The Board of Trustees will not normally support/approve applications for or from: -individuals who are not approved by one of the charities previously checked and approved by Lucas Helps Dogs or directly by the Board of Trustees -non registered charities or foundations -charities which are not registered in the UK, EU or in Sri Lanka -for travel expenses, marketing expenses -organisations whose work does not support animal welfare -organisations not operating in Sri Lanka
||-political promotion including|-political promotion including|
|---|---|---|
||political party activity||
|**4. **|**GRANT APPLICATION PROCESS:**||
||4.1 Information requirements before||
||awarding a grant:||
||Before|awarding a grant to an|
||organisation or an individual, the||
||Trustees require that the||
||application should:||
||4.1.1|Inform the Trustees of the|
|||purpose of the application,|
|||details of the project, the|
|||way in which the grant|
|||will be used and how it|
|||will be managed|
|||effectively for its intended|
|||purpose|
||4.1.2|Inform the Trustees of the|
|||names of those who are to|
|||be involved with the|
|||project/work to be|
|||carried out and the|
|||identity of the person (s)|
|||who will be responsible|
|||for the administration of|
|||the grant|
||4.1.3|Sign the application form|
|||to state that the applicant|
|||undertakes to comply|
|||with the general terms|
|||and conditions including|
|||that the presentation of a|
|||cheque or acceptance of|
|||funds through bank|
|||transfer deems that the|
|||recipient has accepted|
|||these and any additional|
|||terms and conditions|
|||contained in a letter of|
|||grant between the Charity|
|||and the grant recipient|
|||and agrees to be bound by|
|||them.|
||4.1.4|Applications must be|
|||received directly from|
|||animal welfare|
|||organisations or|
|||individuals reviewed by|
|||one of Lucas Helps Dogs’|
|||approved charities or by|
|||the Board of Trustees|
|||itself|
||4.2 All grant requests go through a||
||three-stage process as summarised||
||below:||
STAGE 1 - APPLICATION: all grant applications will be subject to initial assessment to ensure they meet the basic criteria for funding. STAGE 2 – ASSESSMENT: Trustees determine whether the request should be shortlisted for support. STAGE 3- requests not shortlisted are rejected. Grants not recommended are rejected, unless allocated to another fund. All grants must be approved/confirmed by the Board of Trustees or a person/committee acting with its delegated authority. 4.3 Lucas Helps dogs will aim to inform all applicants in writing about the outcome of their application for funding 4.4 The Board of Trustees will not be obliged to provide an explanation to the applicant should their application be unsuccessful 4.5 The Board of Trustees reserves the right to directly shortlist those organisations which have been personally checked, visited and approved by one or more of the Trustees 4.6 All grant applicants to Lucas Helps Dogs must be able to demonstrate their charitable purpose and public benefit to be considered for grant 4.7 Lucas Helps Dogs’ trustees will, if possible, personally visit organizations in Sri Lanka before awarding any grants to them. This is to minimize any risks of the organizations not carrying the work funded by Lucas Helps Dogs and also to ensure that the organization/s are providing the best care possible for the animals and they are contributing to the
improvement of animal welfare in Sri Lanka **5. MONITORING** 5.1 It is the policy of the Trustees to monitor all grants made. To this end, before a grant can be confirmed, conditions will be stipulated appropriate to the work to be carried out and progress will be assessed against agreed targets and/or milestones. If the grant is payable in instalments, then payment of subsequent grant instalments will be dependent on satisfactory progress having been demonstrated and the Trustees reserve the right to withdraw the grant on receipt of unsatisfactory progress reports. Failure to submit reports at the time specified by the Trustees may also jeopardise the continuation of the Charity’s support. In addition to reports detailing progress, grant recipients will be expected to provide: • A statement of how their Charity monies have been spent for the year; • Details (where appropriate) of any other funds applied to the same project. 5.2 Monitoring visits by representatives of the Foundation may be expected during the period of a grant. 5.3 The Trustees also expect to receive copies of any published articles, papers or other outputs which may result from the project 5.4 Following the conclusion of the project, the grant recipient will (where appropriate)
|||be expected to submit a final
report, normally within three
months of the end of the grant,
detailing fully the results and
outputs from the project. The
grant recipient should inform the
Charity of any extenuating
circumstances whereby the
submission of the final report is
delayed, to allow a mutually
acceptable date for submission to
be agreed.
6.**PUBLICITY OF FUNDS AVAILABLE**
6.1 The opportunity to apply for
funding from Lucas Helps Dogs
will be displayed on our website,
through social media, through
direct contact with charities in Sri
Lanka and through any other
means that Lucas Helps Dogs
deem appropriate
**7. AMENDEMENTS**
6.1 The Board of Trustees may vary
the terms of this policy from time to time.|
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|Volunteer Alena Dobrovolna is regularly
providing Lucas Helps Dogs with handmade
bandanas which Lucas Helps Dogs sells at
their regular events to raise money
Volunteer Michael Warburton is attending
our events and is helping to run them, raise
awareness and generally dedicated time to
Lucas Helps Dogs.
We aim to appoint more volunteers in the
coming years.|
|Other|||
**Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Lucas Helps Dogs continues to contribute
to lowering the numbers of street dogs in
the mountain area of Ella through the
spay&neuter programme.
Lucas Helps Dogs has earned a good
name amongst other small charities based
in Sri Lanka and cooperates with them on
emergency cases is regularly approached
for help, advice or cooperation.
Thanks to the rabies vaccination program,
Lucas Helps Dogs makes massive
difference in the lives of local people
protecting them from the deadly disease
and protects the dogs and cats.
During Lucas Helps Dogs first spay&neuter
clinic in Ella, National Sri Lankan TV made
an appearance and featured the work on
the TV in a prime time raising awareness to
the locals about the need to spay dogs and
cats.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Charity reserves are sufficient to continue
the ongoing activities|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Currently the charity does not have a
specific reserves policy Reserves at the
year-end were £414.54|
|Amount of reserves held|Para 1.22|£414.54|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal source of funds is
donations; this is supported by regular
fundraising activities such as sale of
handmade products made and donated by
volunteers and trustees|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|Rising costs of veterinary services,
medications, less donations due to rise in
cost of living|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|existing trustees to agree appoint of further
trustees|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Lucas Helps Dogs|
|---|---|
|Other name the charity uses||
|Registered charity number|1193352|
|Charity’s principal address|68 North Fields
Sturminster Newton
DT10 1FD
Dorset
United Kingdom|
|||
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Alena Warburton|Chair|||
||Tereza Oharkova|Trustee|Appointed 23/09/2021||
||Laura Kearns|Trustee/Public
Relations|||
||Heather Potter|Trustee|||
||||||
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– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Alena Warburton||
||
Chair||
||10/12/2022||
||10/12/2022||
## 2021/2022 Expenses/Income
**----- Start of picture text -----**
EXPENSES INCOME Carried forward
Admin expenses total £52.68
Advertisement £78.75
Grants to other charities £293.22
Emergency treatments £245.00
Tick/Flea treatment £23.10
Spay&neuter clinic £380.00
Collars for dogs £202.49
Donations £1,689.78
TOTAL £1,275.24 £1,689.78 £414.54
**----- End of picture text -----**
## Expenses
**----- Start of picture text -----**
DATE WHAT
02/11/2021 DCC
02/14/2021 DCC
03/24/2021 K9Aid
04/15/2021 Collars
04/15/2021 Collars
04/29/2021 Dogs of Ella
04/30/2021 Underdog SL
05/02/2021 Soi Dog Foundation
05/03/2021 Postage
05/10/2021 Dogs of Ella
05/21/2021 Vanessa Allan
05/25/2021 DCC
06/08/2021 Collars
06/12/2021 Advert google
06/29/2021 Advert Media Ltd
07/20/2021 Vista print
08/02/2021 Collars
Aug 06 Animal SOS Sri Lanka
08/16/2021 Nowzad
08/18/2021 Pet Hardware
08/19/2021 Collars
09/25/2021 Dogs of Ella
11/05/2021 Paw Print London
11/11/2021 Collars
12/27/2021 ASOS
12/31/2021 Flea treatment
01/02/2022 Dogs of Ella
22/020/22 Dogs of Ella. - spay and neuter
11/11/2021 Collars hardware
01/12/2022 Primark clothes
**----- End of picture text -----**
**----- Start of picture text -----**
Description AMOUNT
Grant £ 32.81
Grant £ 10.92
Grant £ 15.00
purchase of collars for Sri Lankan dogs £ 5.75
purchase of collars for Sri Lankan dogs £ 6.09
Grant for emergency treatment £ 65.00
Grant for emergency treatment £ 50.00
Grant £ 20.64
£ 6.57
Grant for emergency treatment £ 60.00
Grant for emergency treatment £ 40.00
Grant £ 38.85
purchase of collars for Sri Lankan dogs £ 16.99
Advertisement on google £ 13.45
Advertisement on google £ 50.00
Printing of charity leaflets £ 15.11
purchase of collars for Sri Lankan dogs £ 29.60
Grant for emergency treatment £ 30.00
Grant £ 15.00
Purchase of hardware to make collars to be donated to Sri Lankan dogs £ 45.96
purchase of collars for Sri Lankan dogs £ 25.68
grant £ 130.00
advert £ 15.30
purchase of collars for Sri Lankan dogs £ 20.77
postage £ 4.00
£ 23.10
Grant £ 30.00
spay and neuter clinic for 60 dogs £ 380.00
Purchase of hardware to make collars to be donated to Sri Lankan dogs £ 51.65
t shirts with charity logo for volunteers/trustees £ 27.00
£ 1,275.24
**----- End of picture text -----**
**----- Start of picture text -----**
Income Donations
02/14/2021 Eva Kasparkova £ 32.98
02/23/2021 Olivia Irvine £ 30.00
03/13/2021 Michael Siskova £ 28.23
04/11/2021 Carol Fenimore £ 40.58
04/13/2021 Michael Siskova £ 28.23
05/10/2021 Kelluy Levell £ 33.68
05/13/2021 Michael Siskova £ 28.23
06/13/2021 Bettina Ransley £ 28.83
06/13/2021 Michael Siskova £ 28.23
07/08/2021 Katherina Asbury £ 5.41
08/10/2021 Vegan Market £ 100.00
08/11/2021 Deimante Aleksan £ 9.41
08/13/2021 Michael Siskova £ 28.23
08/16/2021 Bettina Ransley £ 19.12
08/18/2021 Kaarzuna Kolomycew £ 28.83
09/13/2021 Michael Siskova £ 28.23
09/25/2021 Laura Kearns £ 115.00
09/25/2021 Alena Warburton £ 15.00
10/13/2021 Michael Siskova £ 28.23
11/04/2021 Rosie Cook £ 5.52
11/13/2021 Michael Siskova £ 28.23
12/13/2021 Michael Siskova £ 28.23
01/13/2022 Michael Siskova £ 28.23
12/11/2021 Bettina Ransley £ 19.52
12/22/2021 Paypal Giving Fund £ 157.60
01/18/2022 Laura Kearns £ 100.00
01/31/2022 Paypal Giving Fund £ 3.75
02/24/2022 Jane Hunt £ 9.66
02/28/2022 Marika Steinsailer £ 7.56
03/06/2022 Sue Marchant £ 19.52
03/07/2022 Elizabeth Smith £ 72.47
03/13/2022 Michael Siskova £ 28.99
02/13/2022 Michael Siskova £ 28.99
10/12/2021 Donation £ 45.00
12/02/2021 FARS £ 98.29
12/14/2021 Vegan Fair £ 71.77
12/29/2022 H Potter donation £ 20.00
01/17/2022 Vegan fair £ 80.00
01/17/2022 FARS £ 130.00
02/24/2022 Nigel Cornick £ 50.00
£ 1,689.78
**----- End of picture text -----**