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## **Pandemonium Drummers Charitable Incorporated Organisation**
## **Trustees’ Annual Report 2023** Reporting period: 01.04.2022 - 31.03.2023
## **Content:**
|Administrative Details|3|
|---|---|
|Structure, Governance & Management|4|
|Objectives & Activities|5|
|Achievements & Performance|6|
|Financial Review|8|
|Mission & Value Statements|9|
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PD CIO Annual Report 2023
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## **Administrative Details**
Charity name: Pandemonium Drummers Registered charity number: 1193314
Principal address: 7 Bell Yard London WC2A 2JR
## Contact:
Phone: 020 3468 2324 Email: info@pandemoniumdrummers.uk Web: www.pandemoniumdrummers.uk Twitter / Instagram: @2012drummers Youtube: youtube.com/pandemoniumdrummers Facebook: fb.com/pandemoniumdrummers
8 Trustees:
Martin Hissey Paul Hurford Jayne Larnie Sarah Maxwell (Treasurer) Tim Neumann (Chair) Deborah Parsons Janet Pearson (Secretary) Louise Port
Photos by Vilma Laryea and other group members
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## **Structure, Governance & Management**
## Type of organisation:
Pandemonium Drummers is a Charitable Incorporated Organisation (CIO) with voting members other than its charity trustees.
## Governing document:
Constitution based on the association model and entered the register of the Charity Commission for England and Wales on 28th January 2021.
## Trustee selection methods:
Between 3 and 12 trustees are appointed or reappointed annually at the CIO’s Annual General Meeting (AGM) for a period of up to three years. A third of trustees shall retire from office each year. Vacancies can be filled by member or trustee decision at any time, and persons so appointed shall retire at the next AGM.
## Membership:
Membership is open to anyone. Admission incurs an annual fee of £12, and the membership year runs from 01 September until 31 August.
## Management:
The Pandemonium Drummers are 100% volunteer-run. Alongside the eight trustees, operations are run by a workshop team:
Victoria Baldwin, Gary Biggs, Mary Impey, Helen Isaacs, Beverley Jordan, Shaun Maguire, Caroline Smith, Dan Spence.
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## **Objectives and Activities**
## Object of the Pandemonium Drummers CIO:
The object of the Pandemonium Drummers CIO is:
to advance, improve, develop and maintain public education in, and appreciation of, the art and science of the performing arts in music, drama and dance
by any means the trustees see fit, in particular but not exclusively through the development and presentation of public performances, the provision of workshops, and the publication of materials.
## Summary of main activities:
- ! Increased number of members
- ! 12 rehearsals
- ! 7 performances
- ! Investment in in-ear monitor system
- ! Planning operational structure
- ! Development of policies
- ! Conclusion of merger with unincorporated association
- ! Regular rehearsals and return to key staples of performances.
- ! Performances at 10 year anniversary celebrations of London 2012 Olympic Games.
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## **Achievements and Performance**
Our second year as a CIO saw a slow but steady return to regular rehearsals and performances. While we were under the impression that the voluntary performance scene was still not operating at full power, and emergent cost of living challenges were impacting the wider voluntary and charitable sector, we were able to ramp up our own activities to deliver on our objects.
Going back to regular rehearsals is vital for an amateur group, not just to build skills, but also to reconnect and reestablish friendships and social connections. With 12 rehearsals, we were finally able to establish some regularity. This was despite difficulties finding suitable rehearsal venues that fit our business model of low membership fees and low rehearsal contributions. In light of rising costs, we decided to subsidise rehearsals to fulfil our mission.
Attached to some of the rehearsals, we ran taster workshops for new members for the first time as a CIO, and we are happy to report a 10%+ increase in member numbers to 102. At the same time, we must
acknowledge low rehearsal attendance rates and think of ways to design rehearsals that are attractive and unmissable experiences.
Rehearsals will become attractive when they lead to meaningful performances. With 7 performances over the reporting period, we can look back on an exciting year that demonstrates that the Pandemonium Drummers still have appeal, address a niche, and are fun to watch and participate in!
The performances in the past year included a mix of standard staples and high-profile events: parades, community events, the return to Standon Calling, the Commonwealth Games Baton Relay, and two events related to the 10year anniversary of London 2012: a Games Maker Choir concert and the 10[th] Anniversary Flame celebration in front of London Stadium!
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The 10[th] Anniversary Flame celebration saw us reunited with Steve Boyd, Head of Mass Movement Choreography at London 2012, who also masterminded the celebration. Mirroring the Olympic Opening Ceremony, Steve deployed us as opening and closing act, and reminded us of a powerful, but occasionally neglected feature that sets the Pandemonium Drummers apart: dynamic movement. The result was what makes our best performances memorable: snaking our way through the VIP audience, climaxing on stage.
The two 10[th] anniversary performances also had us make use of our first significant investment. A new, affordable in-ear monitor system with 40 receivers elevates our potential and ensures an optimised listening situation to keep performers in time and deliver instructions more effectively.
Going forward, we must look inwards and outwards to identify the best ways to unfold the potential of our group. The past year has shown that the effort is significant and in danger of overwhelming our active, enthusiastic contributors. Transforming our workshop team into an operations team and improving our governance will remain key priorities within the constraints we are working under. Our main aim remains to deliver on our objects, and we are grateful to everyone who helps us thrive.
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## **Financial review**
## Policy on reserves:
Trustees review the reserves policy annually and confirmed the decision to ring-fence sufficient funds to cover at least 3 years of fixed costs in the event of a total loss of income and to meet unforeseen expenditure.
After a review of the 2022/23 accounts, trustees decided to set reserves at £3,500, which would cover typical operating expenses until March 2026 including inflation.
## Financial performance:
Details of funds materially in deficit: Not applicable.
The merger with the unincorporated association, the predecessor of the CIO, concluded in autumn 2022 with a final transfer of assets.
While the merger asset transfer increased the overall CIO balance, the financial year concluded with a consolidated deficit of £2,458.21.
Significant investment was made into a wireless in-ear monitoring system to open up new performance opportunities in the future. A small deficit on rehearsals due to rising costs was accepted to encourage members to increase participation following lockdown.
An overall balance of £8,232.37 puts the CIO in a reasonably healthy position to continue and develop activities.
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## **Mission Statements:**
1. Preserving the memory and cultural legacy of the London 2012 Ceremonies through public performances.
2. Celebrating amateur sports events by developing and providing ceremonial and motivational performances.
3. Promoting voluntary performing arts by developing and presenting staged performances and spectaculars.
4. Advancing musical education by developing methods for training people with a variety of musical skill levels.
5. Promoting physical health, mental wellbeing and enjoyment of music making through drumming workshops.
## **Value Statements:**
- OPENNESS: We respect people, value diversity and are committed to equality.
- INCLUSIVENESS: We support every member regardless of their background or abilities.
- ENGAGEMENT: We recognise ambition, accommodate all levels of contributions, and maintain a goal-oriented mindset.
- ENJOYMENT: We approach our work with enthusiasm and pride on the principles of friendship.
- IMPROVEMENT: We challenge ourselves to achieve higher levels of quality and reward individual commitment.
- CREATIVITY: We embrace new ideas and encourage innovation to develop all aspects of our performance.
- COLLABORATION: We nurture a culture of teamwork and collaboration that focuses on the needs of the whole group.
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Email: info@pandemoniumdrummers.uk Web: www.pandemoniumdrummers.uk Facebook: C.com/pandemoniumdrummers YouTube: youtube.com/pandemoniumdrummers TwiIer / Instagram: @2012drummers Phone: +44 20 3468 2324
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Page 1 of 2
## **THE PANDEMONIUM DRUMMERS**
## **FINAL INCOME AND EXPENDITURE ACCOUNT 2022/23**
|**CONSOLIDATED**
**CIO+UA**
**CIO ONLY**
Note
**1 April 22-**
**1 April 2022-**
1
**31 Mar 2023**
**31 March 2023**
**Income**
£
£
Donations
2
500.00
500.00
Subscriptions
194.38
194.38
Rehearsal fees
1,169.78
1,159.78
Profit on sale of drums
18.00
18.00
Profit on sale of tee shirts
23.04
23.04
**Total Income**
**1,905.20**
**1,895.20**
**Expenditure**
Hire of halls
1,502.00
1,502.00
PD Travel Expenses
250.00
250.00
Website
184.10
184.10
Making Music Subs
98.00
98.00
Insurance
42.00
42.00
TidyHQ subs
268.38
268.38
Regd address
203.98
203.98
In-ears
1,465.06
1,465.06
Foam for drums
134.40
134.40
Stone
215.49
215.49
**Total Expenditure**
**4,363.41**
**4,363.41**
**Surplus/(Deficit) before Asset Tran**
**(2,458.21)**
**(2,468.21)**
**Transfer**
**Asset Transfer**
3
0.00
4,621.05
**Surplus/(Deficit) after Asset**
**(2,458.21)**
**2,152.84**
**transfer**
**BALANCE SHEET**
**Current assets**
**31 Mar 2023**
**31 Mar 2023**
£
£
Bank
7,796.45
7,796.45
Cash
119.92
119.92
Prepayments
4
208.00
208.00
Closing drum stock
108.00
108.00
Total
**8,232.37**
**8,232.37**
**less Current Liabilities**
accrued expenditure
0.00
0.00
**Net current assets**
**8,232.37**
**8,232.37**
**Financed by:**
Surplus/(Deficit)
(2,458.21)
2,152.84
Surplus b/f
10,690.58
10,690.58
**8,232.37**
**12,843.42**|**UA ONLY**
**1 April 2022-**
**06 June 2022**
10.00
**10.00**
**0.00**
**10.00**
(4,621.05)
**(4,611.05)**
**31 Mar 2023**
£
0.00
0.00
0.00
0.00
**0.00**
0.00
**0.00**
(4,611.05)
0.00
**(4,611.05)**|**Consolidated**
**1 April 2021-**
**31 Mar 2022**
£
257.00
988.70
140.00
**1,385.70**
96.00
352.00
264.11
91.00
43.00
251.34
264.38
**1,361.83**
**23.87**
**23.87**
**31 Mar 2022**
£
9,912.51
138.07
460.00
180.00
**10,690.58**
0.00
**10,690.58**
23.87
10,666.71
**10,690.58**|
|---|---|---|
Page 2 of 2
## **NOTES TO ACCOUNTS**
**1.** The additional columns are due to the association account being kept open for a short time at the start of the year.
## **2. Client Donations**
£250 each for Baton Relay and Anniversary event
## **3.Asset Transfer**
The asset transfer is the final transfer of cash from the UA account to the CIO account. The UA account is now closed.
|**4. Prepayments:**|£|
|---|---|
|Insurance|34.00|
|MM membership|74.00|
|Registered address|100.00|
||**208.00**|
|**5. Profit on sale of drums**||
|Sales|90.00|
|Opening stock 180||
|-closing stock 108||
|Cost of sales|72.00|
|Profit|18.00|
|**Profit on sale of t-shirts**||
|Sales|307.04|
|Cost|284.00|
||23.04|
## **Prepared by:**
Sally Maxwell Treasurer