Open Hands Reigate
Registered charity No. 1193298 Second Annual Report Period 1[st] September 2021 to 31[st] August 2022
Objectives and Activities
The founding constitution, dated 23[rd] November 2020 sets out the principal objects as follows:
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a) To advance the Christian religion in East Surrey for the benefit of the public through the holding of prayer meetings, lectures, public celebrations of religious festivals, producing and/or distributing literature on Christianity to enlighten others about the Christian religion.
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b) To relieve the charitable needs of those by reason of youth, age, ill health, financial hardship, food insecurity or other disadvantage in East Surrey in particular but not exclusively by the provision of grants, items and services.
Our principal activity since formation has been to run a foodbank for those in our area who have found themselves in need of help. Potential clients make application on line or in person or via a referring agency, setting out their circumstances, giving the reasons that they require help together with an estimate of how many weeks they believe that our assistance may be needed. Each month all clients are contacted to establish whether our help should be continued or not. Most clients collect their food parcels from our distribution point, but those who by reason of circumstances, such as ill-health or distance, can receive home delivery.
With regard to advancing the Christian religion, our only notable activity thus far has been the inclusion of literature in our food parcels in the form of advertising church events and clubs, tracts and magazines. It is difficult to assess impact as churches were often closed due to the pandemic.
It is undeniably certain that our activities have contributed to the public good, particularly benefitting those individuals and families who were shielding, ill or disabled or simply unable to cope or feed themselves or loved ones because benefits such as Universal Credit had been delayed.
The Trustees have had due regard for public benefit in all of our principal activities.
In the period under review, we incurred no costs with regard to advancing the Christian religion, all literature used had been provided free to us. Other than relatively minor expenditure on insurance and IT, the greatest portion has been spent on the foodbank. There are no paid staff.
Achievements and Performance
In January, the weekly number of households served was in the region of 80, but this gradually tailed off as Covid restrictions eased until by August, numbers were in the low 30s. Throughout the year there 134 new requests for assistance.
Some of these were single persons, others in families and often with children. Our estimate is that between 400-500 individuals had benefitted from our services up to our year end.
We had 39 volunteers working with us in this period.
Financial Review
In the period under review, the charity’s total receipts were £17,064. This consisted entirely of donations from the general public and some others from local organisations and churches. We neither applied for nor were offered any grants or assistance from public funds. Expenditure for the period amounted to £20,063. Apart from minor running costs, this was used to purchase food and other household items for distribution to clients. Cash funds at the year end were £7,958.
The Charity has adopted a reserves policy which is reviewed by trustees regularly.
Structure, governance and management
The charity adopted a constitution on 23[rd] November 2020 which copied the Charity Commission model for a Charitable Incorporated Organisation (CIO) whose only voting members are its charity trustees.
At the conclusion of the period under review there were four trustees, now five at the time of writing. Thus far, prospective trustees have been introduced by one or more of the existing trustees. They are provided with a copy of the constitution and a briefing on the current position of the charity. Prospective trustees are then interviewed by the current Chairman and a recommendation is brought to the remaining trustees for decision. There are no external persons or bodies with any right to appoint.
The trustees meet regularly to review and plan the work.
Day to day management of the foodbank is undertaken by a volunteer as is the monthly review of clients.
The charity bank account is managed by the trustees. All outgoings must be approved by two signatories to the account whether on-line or by cheque.
Reference and Administrative details
The charity name is Open Hands Reigate
No other name is used. The Charity Registration number is 1193298
The charity address is c/o Reigate Baptist Church, Sycamore Walk, Reigate, RH2 7LR Names of trustees serving during the period covered by this report are as follows: John Bartlett Appointed 23.11.20 Hilary Mak Appointed 23.11.20 Scott Carr Appointed 10.3.21 Graham Rouse Appointed 16.11.21
The charity does not hold any property.
Report approved at the Trustees meeting on 20[th] February 2023
…………………………………………………………………………………… John Bartlett (Chairman)
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Open Hands Reigate 1193298
Receipts and payments accounts
For the period Period start date Period end date
To
from 9/1/2021 8/31/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
General donations 17,064 - - 17,064
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
17,064 - - 17,064
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 17,064 - - 17,064
A3 Payments
Charitable activities 20,063 - - 20,063
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 20,063 ] - - 20,063
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 20,063 - - 20,063
Net of receipts/(payments) - 2,999 - - - 2,999
A5 Transfers between funds - - - -
A6 Cash funds last year end 10,957 - - 10,957
Cash funds this year end 7,958 - - 7,958
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||
| B1 Cash funds | Total cash funds | to nearest £ - - - 7,958 |
to nearest £ - - - - |
||
| (agree | balances with receipts and payments account(s)) |
OK | OK | ||
| Unrestricted | Restricted | ||||
| funds | funds | ||||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
||
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
||
| B4 Assets retained for the | Details | Fund to which asset belongs |
Cost (optional) - |
||
| charity’s own use | - - - - - - - - |
||||
| Fund to which | Amount due | ||||
| B5 Liabilities | Details | liability relates | - - - - - (optional) |
||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | |||
| J. B. Bartlett |
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CC16a
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Last year
to the nearest £
29,551 - - - - - - - 29,551
29,551
18,594 - - - - - - - - 18,594
18,594 10,957 - - 10,957
Endowment funds
to nearest £ - - - -
OK
Endowment funds to nearest £ - - - - - -
Current value (optional) - - - - -
Current value (optional)
When due (optional)
Date of approval
20.02.23