2022-12-31-accounts - Lasting Memories Cancer Trust

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Trustees’ Annual Report for the period

Period end date

Charity name: Lasting Memories Cancer Trust

Charity registration number: 1193292

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1) to promote and protect the mental health of sufferers of Cancer of all ages residing in Hertfordshire, Bedfordshire and Cambridgeshire through the provision of financial support to fund memorable days out. 2) to promote the education (including social and physical training) of people above the age of 18 years in Hertfordshire, Bedfordshire and Cambridgeshire in such ways as the charity trustees think fit, including by: Awarding to such persons grants or partial grants tenable at any institution of higher or further education in particular providing cancer rehabilitation courses. 3) the relief of financial hardship, either generally or individually, of people suffering from cancer and living in Hertfordshire, Bedfordshire and Cambridgeshire by making grants of money for providing or paying for items services or facilities
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Facilitating and funding of memorable days, short respite breaks and trips for service users and their families. The purchase of items or services that will improve the quality of life for those service users facing cancer.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity	Para 1.18	All Trustees are aware of the guidance relating to public benefit. All Trustees receive a ‘Trustee Pack’ that includes information regarding the

Commission on public benefit

aforementioned plus general guidance and law relating to Trusteeship

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	On occasion where it is not possible to directly fund a service or item we will issue a beneficiary with a cash grant. This is only agreed if beneficiaries meet the criteria in both our application process and grant giving policy. This policy has been agreed by all Trustees and is available upon request.
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	We have a team of 4 volunteers that include Graphic Designer, Medical Compliance Officer, Marketing and Social Media Creator. Their contribution has been invaluable and they support day to day operations relating to fundraising and service delivery.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	From Jan 2022 - Dec 2022 we funded 35 families within Bedfordshire, Cambridgeshire and Hertfordshire and awarded items or services to the value of £16,896.52. This was a 150% increase of the previous reporting period were we supported 14 families. We received feedback from 10 of the 35 beneficiaries. From respondents - On average our services facilitated an improvement in well-being and quality of life to primary service users by 78%. Loved ones (relatives, spouse, carer, etc) were also positively affected as a secondary effect of our funding. On average their well-being improved by 51%.

*Feedback was obtained using a Likert Scale (quantitative) and a subjective free text summary (qualitative)

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We funded 40% more beneficiaries than set out in our agreed objectives. Agreed target was to fund 25 families and we support 35 throughout the reporting period.
Performance of fundraising activities against objectives set	Para 1.41	We raised 23.5% above our annual fundraising target and achieved this 3 months ahead of schedule. We had over 600 participants attend our events throughout the year.
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We generated a 40% increase in income compared to prior year (£21,778 – 2021, £30,885 – 2022) primarily from event sales of approx. £23,000. We funded £16,896.52 worth of item/services for beneficiaries through service delivery. £12,127.55 was spent on activities to raise funds (mainly event costs) with yearly overheads amounting to £2,550 Cash at bank at the end of the reporting period was £7,466.60
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Reserves Policy was agreed by The Board on the basis that it’s equivalent to 4 month’s running costs. This will be reviewed on an annual basis if running costs change.
Amount of reserves held	Para 1.22	£500 held as restricted funds
Reasons for holding zero reserves	Para 1.22	Not Applicable
Details of fund materially in deficit	Para 1.24	Nil
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None at this time

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47	Private Donors and community fundraising events.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not Applicable
A description of the principal risks facing the charity	Para 1.46	Trustee capacity, Cost of Living Crisis, Economic downturns, Application demand outweigh funds raised. Threshold for service delivery likely to increase due to cost of living.
Other		Not Applicable

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	There must be at least three (3) trustees. Apart from the first trustees, every trustee must be appointed for a term of 1 year by a resolution of the trustees passed at a special meeting under clause 15 of the Trust deed. In selecting individuals for appointment as trustees, the trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. Trustees must be aged over 18

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	A copy of the Trust Deed and the charity’s latest report and statement of accounts must be made available to each new trustee
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Board is organised into three areas of Governance & Compliance, Operations, and Fundraising & Marketing. The Board meets every quarter and is responsible for decision making regarding strategy, finance, recruitment and discusses any complex applications we receive. A management committee made up of volunteers and Chair and Vice-chair meets monthly to discuss day to day activity and actions. The Management Committee is not responsible for key decision making.
Relationship with any related parties	Para 1.51	Not Applicable
Other

Reference and Administrative details

Charity name	Lasting Memories Cancer Trust
Other name the charity uses
Registered charity number	1193292
Charity’s principal address	130 Walkern Road Stevenage Hertfordshire SG1 3RZ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Luke Capon	Chair	2019
Jolyon Capon	Vice-Chair	2019
Marie Wimlett	Trustee	2022
Rebecca Savill	Trustee	2019
Jessica Allen	Treasurer	2022
LucyCapon	Secretary	2019

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this Not Applicable falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets Not Applicable from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Additional information (optional) Names and addresses of advisers (Optional information)	Additional information (optional) Names and addresses of advisers (Optional information)	Additional information (optional) Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Luke Capon	Jessica Allen
	Chair	Treasurer
	26/10/23
	26/10/23

	Lasting Memories Cancer Trust Annual Account	Lasting Memories Cancer Trust Annual Account	Lasting Memories Cancer Trust Annual Account		CC16a
		Receipts and payments accounts
	For the period from	01/01/2022	To	31/12/2022

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ £ 300.00 £ - £ - £ 2,016.76 £ 23,088.80 £ - £ - £ - £ 480.00 £ - £ 25,885.56 £- £- £ - £ 25,885.56 £ - £ 12,127.55 £ 711.36 £ 1,032.23 £ 791.96 £ 6,971.74 £ 6,374.78 £ - £ 15.00 £ 28,024.62 £ - £ - £ - £ 28,024.62	Restricted funds to the nearest £ £- £- £- £ 5,000.00 £- £- £- £ 5,000.00 £- £- £ - £ 5,000.00 £ - £ - £ - £ - £ - £ - £ - £ 3,550.00 £ - £ - £ 3,550.00 £ - £ - £ - £ 3,550.00	Endowment funds to the nearest £ £- £- £- £- £- £- £- £ - £- £- £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -	Total funds to the nearest £ £ 300.00 £- £- £ 2,016.76 £ 23,088.80 £ 5,000.00 £- £- £ 480.00 £- £ 30,885.56 £- £- £ - £ 30,885.56 £ - £ 12,127.55 £ 711.36 £ 1,032.23 £ 791.96 £ 6,971.74 £ 6,374.78 £ 3,550.00 £ - £ 15.00 £ 31,574.62 £ - £ - £ - £ 31,574.62	Last year to the nearest £
CommunityFundraising	£ 300.00				£ 1,529.91
Compensation	£ -				£ 300.00
Corporate Gift	£ -				£ 565.00
Donation	£ 2,016.76				£ 6,993.00
Event Sales	£ 23,088.80				£ 17,087.04
Grant Funding	£ -				£ 1,000.00
Refund	£ -				£ 273.18
Refund - Unspent Grant	£ -				£ 448.10
Regular Giving	£ 480.00				£ 425.00
	£ -
~~*Sub total~~~~(Gross income for AR)*~~	£ 25,885.56				£ 28,621.23

A2 Asset and investment sales, (see table).
None	£-				£-
	£-
*Sub total*	£ -				£ -
*Total receipts* A3 Payments
					£ 28,621.23

Customer Refund	£ -				£ 135.00
Event Costs	£ 12,127.55				£ 9,070.55
ICT	£ 711.36				£ 1,180.40
Marketing	£ 1,032.23				£ 725.51
Overheads	£ 791.96				£ 1,702.43
Service Delivery- Benv Fund	£ 6,971.74				£ 5,302.68
Service Delivery- Mem Days	£ 6,374.78				£ 2,100.00
Fuel Grant
Trainingand Development	£ -				£ 160.00
Volunteer Expenses	£ 15.00				£ 89.00
**Sub total **	£ 28,024.62				£ 20,465.57

A4 Asset and investment purchases, (see table)
	£ -
	£ -
**Sub total **	£ -				£ -
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					£ 20,465.57

	-£ 2,139.06	£ 1,450.00	£ -	-£ 689.06	£ 8,155.66
	£ -	£ -	£ -	£ -	£-
	£ 8,155.66	£ -	£ -	£ 8,155.66	£ -
	£ 6,016.60	£ 1,450.00	£ -	£ 7,466.60	£ 8,155.66

CCXX R1 accounts (SS)

27/10/2023

Section B Statement of assets and liabilities at the end of the period

Section B Statement of assets and liabilities at the end	of the period
Categories B2 Other monetary assets Signed by one or two trustees on behalf of all the trustees B1 Cash funds	Details Signature General Fund / Cost of Fundraising Service Delivery - Benevolent Fund Service Delivery- Memorable *Total cash funds* Grant Funding Details	Unrestricted funds Restricted funds to nearest £ to nearest £ £ 6,016.60 £ - £ - £- £ - £ 1,450.00 £ 6,016.60 £ 1,450.00 Unrestricted funds Restricted funds to nearest £ to nearest £ £ - Luke Capon Jessica Allen Print Name	Endowment funds to nearest £
			£ -
			£ -
			£-
			£ -
			£ -
			Endowment funds to nearest £

			£ -
			Date of approval
		Luke Capon	26/10/2023
		Jessica Allen	26/10/2023

CCXX R2 accounts (SS)

27/10/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Lasting Memories Cancer Trust members of On accounts for the year 31 December 2022 Charity no 1193292 ended (if any) Set out on pages

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 26/10/2023

Signed: Name: Alan Endersby Relevant professional ACA qualification(s) or body (if any): Address: Streets S J Males Limited, Basepoint Business & Innovation Centre, 110 Butterfield, Luton LU2 8DL

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None.

October 2018

IER