THE TYMPANUM TRUST
Registered Charity No. 1193257
Annual Report for the period 1[st] April 2023 to 31st March 2024
The Tympanum Trust is a Charitable Incorporated Organisation registered on 26[th] January 2021 by the Charity Commission with registered Charity No: 1193257 hereinafter referred to as the CIO or as the Charity.
Official Address
Currently – 21 Memorial Road, Allestree, Derby, DE22 2NW (being the residence of the Secretary).
Trustees
During the year the Trustees have been Mr Christopher Buckingham, Mrs Eleanor Godwin, Mrs Joanna Loughton, the Rev’d Canon Charles Raven, Mr Richard Swinburn, Mrs Jacqueline Wain and Mr Michael Wingfield.
Mr Buckingham replaced Mrs Wain as Chairman on 25 September 2023.
Governing Document
The Trust is governed by the Constitution Deed of a Charitable Incorporated Organisation dated 26[th] January 2021.
Finance
The Trust’s Bankers are: The CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
The financial holding at 1[st] April 2023 was £205,227, and at 31st March 2024 was £218,152. The figures include £50,000 held under the adopted Policy on Reserves.
No income is received from either central or local government under contracts to deliver services and the CIO has received no grants during the period of the report.
The CIO has no employees.
Financial control is exercised by all disbursements being approved by Meetings of the Trustees and regular reports to such meetings by the Treasurer.
Application of Funds
The Trustees have continued to support the Christian Ministry in the Parishes of Normanton-by-Derby (St Giles’) and Sinfin (St Stephen’s). A total of £123,507 was made available during the year so as to facilitiate the employment of: two Associate Ministers; a Youth and Schools Worker; and a Women and Children’s Worker. In addition, funding has also been provided for the maintenance of two Ministry Trainees, under what is known as the “9:38 Scheme”.
The funding is used to provide spiritual support for many local people in both the wider community and the Church community. Through the Church staff, and the people whom they enable, there is extensive specialist provision locally for children and young people 0-18 years, including those in local state primary schools. For example, The Ark is a relatively recent project whereby primary aged school children are invited, with parents/carers and other family members, to come to St Giles’ Church to enjoy the provision of a warm space with a hot meal and an opportunity to play games, chat to friends, or do homework.
Provision is also made for the local community in the form of a weekly Coffee Morning, a twice monthly Lunch Club, and a weekly Parent and Toddler Group. There are also twice weekly sessions with crèche facilities, providing an opportunity to learn English for women for whom English is not their first language. For the past ten years there has been a street party, and a further event is scheduled for 2025.
Accounts for year ended 31st March 2024
The accounts were examined by Mr David Smith FCMA of 18 Farmlands Lane, Littleover, Derby, DE23 2UR. The relevant figures will be included in the Annual Return to the Charity Commissioners which the Trustees intend to submit by the required date.
Reserves Policy
The Trustees undertook the agreed annual review of the Reserves Policy and resolved “that the Trust should seek to maintain a capital sum of £50,000, and unless changed circumstances justify a revision of the policy, will not designate funds that would reduce that retention. This policy is to be reviewed annually and as soon as practicable after the annual meeting”.
Sources of Income
The policy of the Trustees to rely upon direct giving was maintained.
Risk Management
The Trustees have identified and reviewed the major risks to which the charity may be potentially exposed, and systems and procedures have been established to manage those risks.
Signed: CJ Buckingham (Chairman)
Date: 28 November 2024
| ntBalance at1stApril2023 | 205,228 |
|---|---|
| meduringYear | 1 |
| 341,659 | |
| Less ExpenditureduringYear | 1 507 |
| tBalanceat3'lMarch2024 | |
| Representedby: | |
| Balance at Bank 1stApril2023 | 205,228 |
| Deposits | 211,432 |
| 416,659 | |
| Less Withdrawals | 198,507 |
| Balance at Bank31March2024 | 218,152 |
| PIus cash inhand | 0 |
| Less unpresented cheques | 0 |
| 218,152 |
| € | |
|---|---|
| Regular Donations | 85,771 |
| Single DonationatAppeal | |
| SingleDonation | 21,856 |
| ax Relief | 22,016 |
| lnterest | 2,474 |
| Brookesflat | |
| Miscincome | 4,275 |
| € | |
| Staff Reimbursement | (a4,274) |
| 9:38 Reimbursement | (17,0'10) |
| HousingRental | 0 |
| Housing Rates&Taxes | 0 |
| Training Expenses | (1,578) |
| Bank Charges | (120) |
| nsurance | |
| expenditure | 0 II@ |
| 31-Mar-24 | 3'1-Mar-23 | 31-\Aar-22 | 16-Feb-21 | |
|---|---|---|---|---|
| HSBC | 40,309 | 18 | 38 | 3B |
| HSBC | 10,235 | 50,29s | 53,089 | 53,109 |
| CafCash | 33,842 | 99,224 | 67,277 | 51,408 |
| CafGold | 101,686 | 24,314 | 24,148 | 24,143 |
| CafPlat | 32,08'1 | 31,376 | 31,162 | 31,156 |
| Totalatbank | 218,152 | 205,228 | 175,715 | 159,855 |
| Cashin hand | 0 | 0 | 0 | 0 |
| TOTAL | 218,152 | 205,228 | 175,715 | 159,855 |
Report on the Financial Records of Tympanum Trust – year ending 31 March 2024
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A spreadsheet file was provided for the financial year ending 31 March 2024.
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Bank statements were also provided for the period.
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All transactions from three sets of monthly bank statements (chosen randomly) were marked off the relevant spreadsheets to ensure each transaction had been recorded accurately. This represents approximately 25% of the transactions in the financial period.
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The summary of the BOs for each month examined was found to agree with the bank transaction summary sheets, namely: 01_Apr23, 03_Jun23 and 10_Jan24.
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Other credits and debits were found to be posted accurately with the bank transaction summary sheets. There were no errors or omissions found in the three periods examined. However, looking at the recorded closing balance of the CafCash on the Trends worksheet, there was a 10p difference to the actual bank statement balance. This was found to be due to a mis-recording of the NEST pension payment on 28 March 2024. Obviously, this did not have a material impact on the result for the year.
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The totals from the bank transaction summary sheets were recorded accurately on the sheet IncExpSumm .
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The totals from IncExpSumm were accurately transferred onto the P&L sheet recording total Income and Expenditure for each period.
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The opening and closing bank balances on the Trends worksheet were validated by examination of the actual bank statements, and were accurate save as noted above.
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The formulae in the spreadsheets appear to have integrity. The coding used to analyse income and expenditure into their constituent elements has not been checked for consistency nor accuracy.
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The unusually large payment to HMRC in January 2024 was queried and a satisfactory explanation provided.
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I conclude that the spreadsheets show a true representation of the financial position of the Trust for the period examined.
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I attach a copy of my working file that identify the checks undertaken.
David A Smith FCMA
6 November 2024