Trustees’ Annual Report January 2021 to April 2022
Lee Hub Independent Community Library
Registered Charitable Incorporated Organisation in England No 1193198 www.leehub.co.uk
1. Welcome to our AGM
2.Introduction to set the context
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Hampshire County Council formal decision to close Lee Library - 28 July 2020
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Strategic Project Team formed (Residents, Local Councilors and Business Leaders) 14 August 2020
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Lee Hub – Independent Community Library (Lee Hub) Appointment of first trustees 10 December 2020
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Lee Hub - Constitution, Charitable Objects and application to Charity Commission on 14 December 2020
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Hampshire County Council, Lee Library closed its doors on 28 December 2020
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Lee Hub - Charity Status achieved – Charitable Incorporated Organization in England Reg. No 1193198, on 22 January 2021
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Grants circa. £20,000 secured before opening
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Tenancy at Will (Temporary lease) and keys received from Hampshire County Council 01 April 2021
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Lee Hub opened doors to the public 12 April 2021 with Covid Restrictions
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Lee Hub membership open 12 April 2021 – annual subscription donation and gift aid
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10-Year Lease of building secured with Gosport Borough Council commenced 16 December 2021
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Community Café and Kitchen Refurbishment – February 2022 Completed June 2022 Gosport Borough Council – Covid “Restart” Grant (July 2021) - £2667 – Minutes 7 July 2021 – Trustees agreed to utilize as contingency for Lee Hub Utility Bills over Winter.
3.Trustees introduce themselves and their roles .
Christine Mc Grew -Chair person
Kate Giles- Secretary
Norman Macintosh – Treasurer
Lesley Macintosh – Fundraiser
Olivia Buckland – absent
4.Current Charity and Library data
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Charity & Library Members
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Stock
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Loans
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Developments
5.Volunteers’ data
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Current active volunteers 25 with 15 on our resting volunteer list
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90 hours of volunteer time provided each week
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At £10 per hour £900 a week, for 50 weeks a year £45,000
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At higher rate of pay for experience and qualifications?
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We don’t pay our volunteers because they are worthless; it is because they are priceless !
6.Landmark events over past year:
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Grand opening
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Community Organization Day
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Christmas Fayre
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Library Open Day/ First year celebration
7. Ongoing Library Activities
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Bounce and Rhyme
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Stories and Rhymes
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Saturday Club for children
8.Lettings
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Categories and charges
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May calendar
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List of clubs , organizations and groups
9.Fundraising events and donations
https://www.leehub.co.uk/_files/ugd/1a1c8f_c74821b722674d439c8ef0944be94766.pdf
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Regular: Tabletop Sales, Book Sales , raffles
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Special events: Treasure Hunt and Easter Egg Hunt , Joint Calendar project with NCW
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Lee Residents Association – Community Garden maintenance
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Lee Library Interpretation Board – Eckersley White £500 and HCC Grant Councillor Burgess £500
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Private donors - various donations individual and at events
10. Successful Grant applications for projects
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Hampshire County Council (HCC) – Independent Library Set-Up £10,000
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Gosport Voluntary Action (GVA) - Accessibility Project £1500
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GVA Community café / Meeting Room / Kitchen Equipment £5095
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HCC Councillor Burgess – Flexible Spaces Project (wheels on shelving) £800
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HCC Councillor Philpott – Audio Visual Project £900
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HCC Councillor Burgess – Digital Inclusion Project £2776.20
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HCC Councillor Burgess – Kitchen Refurbishment £1000
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HCC Councillor Burgess – Signage Project £828.32
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Gosport Voluntary Action - Tea Time Tales Project £1000
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Gosport Voluntary Action- Over 60s Lunch and Social £1000
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National Lottery - Veterans Lunch £1200
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Hampshire County Council- Post Covid support for families £1000
11. Partnerships
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Gosport Voluntary Action (Members)
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Community Managed Library Association
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National Council for Voluntary Organization (NCVO)
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National Coastwatch Institution - Lee
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Lee Infant and Nursery and Junior Schools
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Hopscotch nursery
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Local businesses
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Lee Business Association (LBA)
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Lee Residents Association (LRA)
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Stubbington Catholic Church
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St. Faith’s Church Green group
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Portsmouth and Gosport History Group
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LRA History Group
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Montserrat Events
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Gosport Community Lottery
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Gosport Community Policing
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Gosport Borough Council
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Lee Bowling Club
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Gosportarians Visual Impaired Group
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Learning in Libraries
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Hampshire County Libraries
12. Recent and future events
Please access this link for additional information
https://www.leehub.co.uk/_files/ugd/1a1c8f_c74821b722674d439c8ef0944be94766.pdf
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Wellbeing focus day
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Community Gala day
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Christmas Fayre
13 .Future Plans
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Membership drive
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Building maintenance and development grant joint application with GBC
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Strengthening partnerships
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Maintaining the building
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Cutting energy costs
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Providing more activities for young people
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Adult literacy for access to employment and training
Statement of Accounts 2021 to March 2022 Norman Macintosh Treasurer
Statement of Accounts Lee Hub Community Library 2021 to 2022
Introduction
Three treasurers have been involved in managing the accounts since the library moved from Hampshire County Council to becoming Lee Hub Community Library
Pre April 2021 – Accounts run by Paul Twine April 2021 to Mid October – Accounts run by Judy Raponi Mid October onwards – Accounts run by Norman Macintosh
Lee Hub is a registered charity and needs to generate income to maintain the services it provides to the community
Income in the year 2021 to 2022 has sustained that need
Statement of Accounts Lee Hub Community Library 2021 to 2022
Pre- April 2021
Accounts held by Lee Residents Association transferred to Lee Hub account in Wessex Bank
| Wessex Bank | |||
|---|---|---|---|
| Date | Details | Amount | Balance |
| 25/03/2021 | Opening Deposit | £5.00 | £5.00 |
| 26/03/2021 | Direct Credit | £1,995.00 | £2,000.00 |
| 29/03/2021 | Direct Credit | £3,000.00 | £5,000.00 |
| 30/03/2021 | Direct Credit | £5,000.00 | £10,000.00 |
| 01/04/2021 | Direct Credit | £5,000.00 | £15,000.00 |
Wessex Bank Apr to May 2021 Credits to 17[th] May 2021 - £6,514.20*
_Includes Direct Credit from Lee Residents Association of £5,000.00*_ Debits to 17[th] May 2021 - £5,065.01 Balance at 17[th] May 2021 - £16,449.19**
Transfer to CAF Bank 26/05/2021 - £9,949.19 Transfer to CAF Bank 04/10/2021 - £6,499.99
Statement of Accounts Lee Hub Community Library 2021 to 2022
CAF Bank
| Month | Credits | Debits | Month Balance |
|---|---|---|---|
| April 2021 | £4,527.121 | £3,527.12 | |
| May 2021 | £10,626.852 | £1,631.26 | £13,748.05 |
| June 2021 | £1,877.23 | £1,531.27 | £14,113.67 |
| July 2021 | £4,561,783 | £1,621.95 | £17,053.50 |
| August 2021 | £2,052.35 | £1,085.05 | £18,020.80 |
| September 2021 | £3,206.864 | £793.16 | £20,434.50 |
| October 2021 | £9,384.195 | £2,053.30 | £27,456.64 |
| November 2021 | £2,135.94 | £1,286.29 | £28,306.29 |
| December 2021 | £2,480.796 | £2,372.197 | £28,288.15 |
| January 2022 | £3,490.368 | £6,391.419 | £25,576.78 |
| February 2022 | £1,210.39 | £2,149.27 | £24,637.90 |
| March 2022 | £3,906.0010 | £4,301,2611 | £24,242.64 |
| Totals | £49, 396.11 | £25,153.47 | £24,242.64 |
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1 – Includes initial Deposit (£1,000.00) and Transfer from Lee Residents Association (£2853.62)
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2 – Includes Transfer from Wessex Bank (£9,9949,19)
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3 – Includes Grant from Gosport Borough Council (£2,667.00) and Lee Residents Association for garden (£200.00)
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4 – Includes Grant from Lee Residents Association (£828.32) 5 – Includes Grant Hampshire CC (£500.00), Transfer from Wessex Bank (£6.499.99), Lottery Grant (£1,200,00)
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6 – Includes Lee Business and Montserrat Events collections (£1,093.00)
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7 – Includes Initial Payment Kitchen Refurbishment (£1,126.01)
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8 – Includes Grant Hampshire CC (£1,500)
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9 – Includes Second (£3,000.00) and final Payment (£2,400,00) Kitchen Refurbishment 10 – Includes Grant Hampshire CC (£1,000.00)
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11 – Includes Kitchen Flooring Carpet Fayre (£1,094.94)
Statement of Accounts Lee Hub Community Library 2021 to 2022 Statement of Accounts February 2021 – 31[st] March 2022 Wessex Bank Total £16,449.19 (Transferred to CAF Bank) CAF Bank Income (Includes Wessex Bank transfer) £49, 396.11 CAF Bank Expenditure £25,153.47 Closing Balance £24,242.64
Statement of Accounts
Lee Hub Community Library 2021 to 2022
Utilities Usage Data
LEE HUB ACCOUNTS - UTILITIES
| Electricity (British Gas) |
Electricity (British Gas) |
Gas (British Gas) |
Gas (British Gas) |
Water (Business Stream) |
Water (Business Stream) |
Daisy (Broadband) |
Daisy (Broadband) |
Monthly Total | Monthly Total |
|---|---|---|---|---|---|---|---|---|---|
| Apr-21 | £121 | April | £121 | ||||||
| May-21 | £32 | May | £32 | ||||||
| Jun-21 | £112 | Jun-21 | £12 | Jun-21 | £32 | June | £156 | ||
| Jul-21 | £152 | Jul-21 | £8 | 06/07/2021 | £18 | Jul-21 | £33 | July | £210 |
| Aug-21 | £132 | Aug-21 | £8 | Aug-21 | £33 | August | £173 | ||
| Sep-21 | £140 | Sep-21 | £9 | Sep-21 | £32 | Sep | £181 | ||
| Oct-21 | £143 | Oct-21 | £125 | 02/10/2021 | £6 | Oct-21 | £34 | Oct | £308 |
| Nov-21 | £162 | Nov-21 | £233 | 16/11/2021 | £50 | Nov-21 | £32 | Nov | £477 |
| Dec-21 | £142 | Dec-21 | £240 | Dec-21 | £32 | Dec | £413 | ||
| Jan-22 | £196 | Jan-22 | £386 | 06/01/2021 | £30 | Jan-22 | £32 | Jan | £644 |
| Feb-22 | £176 | Feb-22 | £337 | Feb-22 | £32 | Feb | £545 | ||
| Mar-22 | £192 | Mar-22 | £300 | Mar-22 | £36 | Mar | £528 | ||
| Total | £1,546 | Total | £1,657 | Total | £103 | Total | £481 | Total | £3,788 |
| Avge | £155 | Avge | £166 | Avge | £26 | Avge | £33 | Avge | £379 |
| Year Est | £1,856 | Year Est | £1,989 | Year Est | £311 | Year Est | £393 | Year Est | £4,549 |
| Monthly | £379 |
Statement of Accounts Lee Hub Community Library 2021 to 2022
Sustaining Lee Hub Community Library
Income Highlights
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Membership Donations £6,809.00
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Room Hire £5,398.00
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Café Sales £1,345.00
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Raffles £1,276.00
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Book Sales £819
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Going Forward
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Redesigned and trained volunteers on new Daily Cash Sheets
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Changed presentation of Monthly Accounts
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Further changes to both needed
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Engaged with HMRC on Gift Aid – submitted claim up to Dec 2021 HMRC have asked for a Tax Return on Corporation Tax – to be completed shortly
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Accounts will be audited by an Independent Auditor during June/July 2021 – Bank Statements and spreadsheets will be available for that Audit.
Statement of Accounts Lee Hub Community Library 2021 to 2022
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Going Forward
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Redesigned and trained volunteers on new Daily Cash Sheets
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Changed presentation of Monthly Accounts
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Further changes to both needed
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Engaged with HMRC on Gift Aid – submitted claim up to Dec 2021
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HMRC have asked for a Tax Return on Corporation Tax – to be completed shortly
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Accounts will be audited by an Independent Auditor during June/July 2021 – Bank Statements and spreadsheets will be available for that Audit.
Lee Hub Independent Community Library 14 High St, Lee-on-the-solent Hampshire P013 9BZ Charity Reg No: 1193198 The attached Statement of Accounts are for the year ending 31 St March 2022, they were presented to the AGM of Lee Hub Community Library on 7th June 2022. They show the history of the accounts prior to Lee Hub becoming a registered charty, and the depositing of monies held by Lee Restdent's Association on behalf of the original stakeholders. In I certity that: a. All Lee Hub Communty Library accounts and supporting records have been scrutinised and as far as it appears from the scrutiny of these, proper records of account have been maintsined by the treasurer. b. The attached Statement of Accounts has been prepared from the records of Lee Hub Community Library and according to the information and explanations given to me by the treasurer, and in my opinion, these are in accordan therewith. Signed: Printed Narne: J C-rky Date.. Ilql2oiz Tru We certify that: a. The attached Statement of Accounts has been prepared froTn the records of Lee Hub Community Library and are a true record of Lee Hub Community Library's financial activity during the reporting period. Chairperson Signature: Date: Lfrl.I liol MP.--- Second Trustee Signature Printed Name: LESLEY Thtros¥i Date: ok/og/J022 Treasurer Signature: Printed Name: Jwu¥J 14Aeitrof Date: oYl./ www.I hub. o.uk info leehub.co.uk