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2025-02-28-accounts

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Report of the Trustees and Unaudited Financial Statements for the Year Ended 28 February 2025

Kingshurst Caterpillars Playgroup c/o Kingshurst Primary School School Close Kingshurst Birmingham B37 6BN

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Contents of the Financial Statements for the Year Ended 28 February 2025

Page
Contents of the Financial Statements 1
Report of the Trustees 2 - 7
Report of the Independent Examiners 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11 - 19

1

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Report of the Trustees for the Year Ended 28 February 2025

The trustees who present their report with the financial statements of the charity for the year ended 28 February 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Kingshurst Caterpillars is a Charitable Incorporated Organisation (CIO) and is registered with the Charity Commission in England. The Charity was incorporated on 15th January 2021.

Organisational structure

The administration of the Trust is effected by the Trustees whom meet regularly. The board of Trustees implements and monitors matters of policy.

Trustee selection

New trustees may be nominated and appointed by current trustees by unanimous decision.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The object of the CIO is to enhance the development and education of children aged two to four years old within Kingshurst and the surrounding areas, for the public benefit in particular by:

2

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Report of the Trustees for the Year Ended 28 February 2025

OBJECTIVES AND ACTIVITIES

Summary of activities undertaken

The main activity of our inclusive preschool playgroup is to provide care and an education as required by the Early Years Foundation Stage framework for up to forty children aged two- and three-years old in morning and afternoon sessions for five days a week during term time.

The manager and members of staff, who all have, or are required to achieve, childcare qualifications, plan activities weekly and daily that meet the development needs and interests of the children.

We use a key person approach to ensure that each child knows and is well-known by a member of staff who ensures that the well-being and development of each child in their group is constantly monitored and that planning meets their individual needs. Key workers liaise with parents and carers of children in their groups informally at the playgroup gate, through weekly two-way diaries, newsletters and formal meetings.

If children are identified as having additional needs, the staff member with Special Needs training and responsibility will also liaise with parents and appropriate outside agencies so that individual children’s developmental needs can be best met.

Financial resources are used to ensure that staff have ongoing training in essential areas such as safeguarding, health and safety and first aid and any other area of training that meets the needs of both children and staff. We listen to the views of parents, staff and children and to the advice of local authority advisors and professionals from outside agencies and use this feedback to inform our improvement work.

We have policies and procedures, which are reviewed annually covering such areas as safeguarding, health and safety, equal opportunities and security. We develop positive relationships with parents, carers and other members of the local community.

The Year in Review

In March 2024 thirty-five children were attending playgroup, When the majority of these children progressed to the school nursery in September 2024 the numbers fell and by February 2025 playgroup was not quite three-quarters full. This appears to reflect a fall in the birth rate experienced throughout the Local Authority.

As in the previous year, these children were still affected by Covid pandemic was restricting children’s experiences. Staff realised as they got to know and assess the children that their development too had been delayed as a result.

Speech and language development and children’s social development had suffered through lack of contact with other children and the outside world and their physical skills were delayed because children had been confined to their homes, most of them without gardens; many of our families live in high-rise accommodation.

3

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Report of the Trustees for the Year Ended 28 February 2025

OBJECTIVES AND ACTIVITIES

The Year in Review - continued

Planning and teaching have been focused on these three areas of development which are supported by a three-year grant from Children in Need which pays the salaries of two part-time members of staff. Generous staffing is the most effective way of supporting children’s progress. All staff have received further speech and language training and we continue to use online training for all members of staff in the absence of face-to-face courses.

Children in Need funding also pays the rent for much appreciated purpose-built premises.

ACHIEVEMENTS AND PERFORMANCE

Staff efforts meant that end of year in July recorded good progress in children’s social and physical development. However, significant improvements in speech and language development were harder to achieve, which corresponded with Ofsted inspection findings of pre-school settings and early years departments in schools. It will be hard o for children to recover from the months spent in lockdown.

Children have been able to enjoy regular visits to Forest School, part of the school facilities, where getting wet and muddy is a joy for all. Visits to the public library in Kingshurst every week where children enjoy sharing books with the librarians and our own Caterpillars library is open so that children are able to borrow books daily to take home and share with their families. For children going on to school nursery, transition visits and shared events were possible.

We have face-to-face meetings with parents and carers. Easter, End of Year and Christmas workshops and parties were enjoyed by children and their families in the local church hall and very successful open mornings and afternoons were held in playgroup in September.

We have had 2 apprentice Level 3 Childcare training this year. 2 students from Solihull college 2 Year 11 Students from Park Hall

Contribution made by volunteers

All trustees give of their time and services voluntarily. Playgroup has always welcomed the help of parents and community volunteers and has greatly benefited from their support in the past. Currently we are short of volunteers but hope in the summer term to encourage parents to come in and help. We continue to look for new trustees. It would be good to find a parent to join the board.

4

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Report of the Trustees for the Year Ended 28 February 2025

FINANCIAL REVIEW

Financial Overview

The charity received income amounting to £129,494 (2023-24: £122,920) during its first reporting period. This includes £105,595 (2023-24 £102,344) in childcare fees, £21,828 (2023-24: £18,630) in grants and £919 (2023-24: £1,945) in donations.

Expenditure for the year amounted to £125,355 (2023-24: £118,082. This included support costs amounting to £2,174 (2023-24: £2,374). Notable charitable activities expenditure includes £98,755 (2023-24: £89,530) on staffing, £3,467 (2023-24: £5,834) on children's resources and equipment and £9,642 (2023-24: £9,851) on rent and rates.

Reserves policy

The trustees have agreed to a policy to maintain an unrestricted reserves position of a minimum of 6 months unrestricted expenditure. Based on existing unrestricted reserves of £54,915 the trustees are satisfied that this has been achieved.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements.

5

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Report of the Trustees for the Year Ended 28 February 2025

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1193128

Registered office

Kingshurst Caterpillars Playgroup c/o Kingshurst Primary School School Close Kingshurst Birmingham B37 6BN

Trustees

Kate Brattle Elizabeth Cobley (Treasurer) Kelly Hunter Doreen Lee Jane McNally Jean Johnson Zoe Hall

Accountants

SAB Accountancy Services Ltd 102 Hamstead Road Great Barr Birmingham B43 5BN

Independent Examiners

Samantha Jackson Pearl Accountancy Services Limited 61 Bridge Street Kington HR5 3DJ

Bankers

Co-operative Bank 1 Balloon Street Manchester M60 4EP

6

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Report of the Trustees for the Year Ended 28 February 2025

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the report of the trustees and the financial statements in accordance with applicable law and United Kingdom accounting standards (United Kingdom Generally Accepted Accounting Practice).

In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

Approved by order of the board of trustees on 26 February 2026 and signed on its behalf by:

Elizabeth Cobley Trustee

7

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Report of the Independent Examiners for the Year Ended 28 February 2025

We report to the charity trustees on my examination of the accounts of the CIO for the year ended 28 February 2025 which are set out on pages' 9 to 19.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

We report in respect of our examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out our examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

We have completed our examination. We confirm that no material matters have come to my attention in connection with the examination giving us cause to believe that in any material respect:

  1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Samantha Jackson Pearl Accountancy Services Limited 61 Bridge Street Kington HR5 3DJ

27 February 2026

8

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Statement of Financial Activities for the Year Ended 28 February 2025

2024/25
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Charitable activities
2
107,666
Total
107,666
EXPENDITURE ON
Charitable activities
Charitable activities
3
104,820
Total
104,820
NET INCOME
2,846
Transfer between funds
-
RECONCILIATION OF FUNDS
7
Total funds brought forward
52,069
TOTAL FUNDS CARRIED FORWARD
54,915		 2024/25
Restricted
funds
£
21,828
21,828
20,535
20,535
1,293
-
3,104
4,397		 2024/25
Total
funds
£
129,494
129,494
125,355
125,355
4,139
-
55,173
59,312		 2023/24
Total
funds
£
122,920
122,920
118,082
118,082
4,837
-
50,336
55,173

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

9

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Balance Sheet At 28 February 2025

2024/25
2024/25
Unrestricted Restricted
funds
funds
Notes
£
£
CURRENT ASSETS
Tangible Assets
6
-
-
CURRENT ASSETS
Cash at bank and in hand
66,847
4,397
Debtors
4
427
-
67,274
4,397
CREDITORS
Amounts falling due within one year
5
12,360
-
-
NET CURRENT ASSETS/(LIABILITIES)
54,915
4,397
TOTAL ASSETS LESS CURRENT
LIABILITIES
54,915
4,397
NET ASSETS
54,915
4,397
FUNDS
7
Unrestricted funds
54,915
-
Restricted funds
-
4,397
54,915
4,397		 2024/25
Total
funds
£
-
71,244
427
71,671
12,360
-
59,312
59,312
59,312
54,915
4,397
59,312		 2023/24
Total
funds
£
-
53,862
10,062
63,925
8,751
-
55,173
55,173
55,173
52,069
3,104
55,173

The directors acknowledge their responsibilities with respect to the accounting records and the preparation of the accounts.

The charity's trustees consider that an audit is not required for this year, under Section 144 of the Charities Act 2011 (the 2011 Act) - in accordance with section 145 of the Charities Act 2011 the accounts have been examined by an independent examiner whose report appears on page 8;

The financial statements were approved by the Board of Trustees on 26 February 2026 and were signed on its behalf by:

Elizabeth Cobley Trustee

10

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements for the Year Ended 28 February 2025

1 ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable entity have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 ' The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then the income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Income from trading activities includes income earned from fundraising events, trading activities and the charges of premises costs to tenants. Income is received in exchange for supplying goods and services, in order to raise funds and is recognised when entitlement has

Income from grants, whether 'capital' grant or 'revenue' grants, is recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is usually upon notification of interest paid or payable by

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to a particular heading they have been allocated to activities on a basis consistent with the use of resources. Expenditure is classified under the following activity headings:

Expenditure on charitable activities includes the direct costs of activities undertaken to further the purposes of the charity, including grants payable and all associated support costs.

11

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements for the Year Ended 28 February 2025

1 ACCOUNTING POLICIES

Expenditure - continued

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include governance costs and administrative support costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with the use of resources.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Equipment - 33.33% on cost

Individual fixed assets costing £350 or more are capitalised at cost.

Taxation

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable entity for UK corporation tax purposes.

12

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements for the Year Ended 28 February 2025

1 ACCOUNTING POLICIES - continued

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

A detailed summary of each fund, both restricted and unrestricted, is included in the notes to the financial statements on page 15.

Pensions costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charitable entity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Trustees remuneration and benefits

There were no trustees' remuneration or other benefits received for the year ended 28 February 2025, nor for the year ended 29 February 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 28 February 2025, nor for the year ended 28 February 2024 with the exception of reasonable out of pocket expenses.

2 INCOME FROM CHARITABLE ACTIVITIES

Grants
Donations
Trip Contributions
Childcare Fees		 2024/25
£
21,828
919
1,152
105,595
129,494		 2023/24
£
18,630
1,945
-
102,344
122,920

3 EXPENDITURE ON CHARITABLE ACTIVITIES

Direct costs
Support costs		 2024/25
£
123,181
2,174
125,355		 2023/24
£
115,708
2,374
118,082

13

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements for the Year Ended 28 February 2025

4 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Accrued Income
Other Debtors
Prepayments
5
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accrued Expenditure
Deferred Income
6
TANGIBLE FIXED ASSETS
Cost at 1 March 2024
Additions
Cost at 28 February 2025
Depreciation at 1 March 2024
Charge for the year
Depreciation at 28 February 2025
Net book value at 1 March 2024
Net book value at 28 February 2025		 2024/25
£
-
379
48
427
2024/25
£
6,478
5,882
12,360
Equipment
£
4,397
-
4,397
4,397
-
4,397
-
-		 2023/24
£
8,695
1,347
20
10,062
2023/24
£
3,551
5,200
8,751
Total
£
4,397
-
4,397
4,397
-
4,397
-
-

14

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements for the Year Ended 28 February 2025

7 MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Children In Need
TOTAL FUNDS		 At 01.03.24
£
52,069
3,104
55,173		 Net
movement
in funds
£
2,846
1,293
4,139		 Transfer
between
funds
£
-
-
-		 At 28.02.25
£
54,915
4,397
59,312

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Children In Need
TOTAL FUNDS		 Incoming
resources
£
107,666
21,828
129,494		 Resources
expended
£
104,820
20,535
125,355		 Movement
in funds
£
2,846
1,293
4,139

General Fund - This relates to general unrestricted funds received including childcare fees, unconditional donations and grants and can be used in line with the charities objectives as Trustees deem appropriate.

Children In Need - We received financial support from Children In Need to cover the cost of employing two part time staff as well as our rent for a period of three years. Without this funding we simply would not be able to operate the playgroup.

15

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements

for the Year Ended 28 February 2025

8 RELATED PARTY TRANSACTIONS

There were no transactions with related parties for the year ended 28 February 2025 nor for the year ended 28 February 2024.

9 OPERATING LEASING AGREEMENTS

Minimum lease payments fall due as follows:
Within one year
Between two and five years
10 STAFF COSTS AND ASSOCIATED EXPENSES
Wages and salaries
Social security costs
Pension costs
The average number of employees during the year was as follows:
Full Time
Part Time
No employee received emoluments in excess of £60,000		 2024/25
£
4,500
-
4,500
2024/25
£
97,804
-
951
98,755
2024/25
1
6
7		 2023/24
£
3,000
-
3,000
2023/24
£
88,748
-
782
89,530
2023/24
1
5
6

The Charity considers its key management personnel comprise of the Trustees. Trustees receive no remuneration or other benefits from the charity for their Trustee duties.

16

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements for the Year Ended 28 February 2025

11 COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 29 FEBRUARY 2024

INCOME AND ENDOWMENTS FROM
Charitable activities
Total income
EXPENDITURE ON
Charitable activities
Total expenditure
Net movement in funds
Transfer between funds
RECONCILIATION OF FUNDS
Total funds brought forward
Total funds carried forward		 Un-
restricted
funds
£
103,290
103,290
97,845
97,845
5,445
-
46,624
52,069		 Restricted
funds
£
19,630
19,630
20,237
20,237
607
-
-
3,712
3,104		 2023/24
Total
funds
£
122,920
122,920
118,082
118,082
4,837
-
50,336
55,173

17

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements for the Year Ended 28 February 2025

12 COMPARATIVE BALANCE SHEET FOR THE YEAR ENDED 29 FEBRUARY 2024

2023/24
2023/24
Unrestricted Restricted
funds
funds
£
£
CURRENT ASSETS
Tangible Assets
-
-
CURRENT ASSETS
Cash at bank and in hand
50,758
3,104
Debtors
10,062
-
60,820
3,104
CREDITORS
Amounts falling due within one year
8,751
-
-
NET CURRENT ASSETS/(LIABILITIES)
52,069
3,104
TOTAL ASSETS LESS CURRENT
LIABILITIES
52,069
3,104
NET ASSETS
52,069
3,104
FUNDS
Unrestricted funds
52,069
-
Restricted funds
-
3,104
52,069
3,104		 2023/24
Total
funds
£
-
53,862
10,062
63,925
8,751
-
55,173
55,173
55,173
52,069
3,104
55,173

18

REGISTERED CHARITY NUMBER: 1193128

Kingshurst Caterpillars CIO

Notes to the Financial Statements for the Year Ended 28 February 2025

13 COMPARATIVE MOVEMENT IN FUNDS FOR THE YEAR ENDED 29 FEBRUARY 2024

Unrestricted funds
General fund
Restricted funds
Children In Need
Elaine Herbert Memorial Fund
Total Restricted Funds
TOTAL FUNDS		 At 01.03.23
£
46,624
3,712
-
3,712
50,336		 Net
movement
in funds
£
5,445
607
-
-
607
-
4,837		 Transfer
between
funds
£
-
-
-
-
-		 At 29.02.24
£
52,069
3,104
-
3,104
55,173

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Children In Need
Elaine Herbert Memorial Fund
Total Restricted Funds
TOTAL FUNDS		 Incoming
resources
£
103,290
18,630
1,000
19,630
122,920		 Resources
expended
£
97,845
19,237
1,000
20,237
118,082		 Movement
in funds
£
5,445
607
-
-
607
-
4,837

19