Registered Charity Number 1193109
Milton Creek Country Park Trust Trustees Annual Report 1 October 2021 to 30 September 2022
Clerk to the Trustees
Mike Dendor
14 Downs Close Sittingbourne Kent ME10 1SP
Telephone: 0773 393 7102 Email: mike.dendor@kemsleycommunitycentre.com
The trustees present their annual report and independently examined financial statements for the year ended 30 September 2022 and confirm that they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust deed, and Charities SORP 2005.
ANNUAL REPORT 01 OCTOBER 2021 TO 30 SEPTEMBER 2022
Registered Charity Number 1193109
- Reference and Administrative Information
a) Charity Name: Milton Creek Country Park Trust
b) Charity Registration Number:
1193109
c) Principal Office Kemsley Community Centre The Square, Ridham Avenue Kemsley Sittingbourne Kent ME10 2SL
d) Board of Trustees
Christopher Andrews Derek Carnell Stephen Davey Michael Dendor (Chairman) Susan Gent Lynda Marshall (Treasurer) Nicholas Vickers Janet Williams (Minutes Secretary) Antony Winckless
e) Principal Administrator
Mike Dendor – Chairman/Clerk
f) Independent Examiner of Accounts
Mr A Thorley 67 Chegworth Gardens Sittingbourne Kent ME10 1RJ
g) Bankers
Natwest Bank plc 81 High Street Sittingbourne ME10 4AW
Page 2 of 10
2. Structure, governance, and management
a) Governing document
Milton Creek Country Park Trust (MCCPT) was constituted as a “Foundation” Charitable Incorporated Organisation (CIO) with the Charity Commission on 14 January 2021 under charity number 1193109. It is governed by a deed of trust filed with the Charity Commission.
b) Management
MCCPT has been established to promote/enhance Milton Creek Country Park (The Park) supporting maintenance, environment, leisure, recreation in partnership with Swale Borough Council (SBC), owners of The Park.
c) Organisational structure
The charity trustees manage the activities of MCCPT, including cooperation and organisation of volunteers. Trustees give their time freely and receive no remuneration or other financial benefits, other than agreed expenses as incurred. The Trustees meet as a body regularly and are responsible for all decisions taken in relation to running and managing activities provided by the charity.
- d) Recruitment and appointment of trustees
Prospective trustees are invited to attend trustees’ meetings as observers and are given details of the charity’s aims and activities. If they wish to join MCCPT as a trustee, due consideration is given to their eligibility and personal competence including specialist knowledge and skills.
Prospective trustees are nominated to the MCCPT Trustee Board by existing trustees. Trustees are initially co-opted to the Board on the understanding that they stand for election at the next AGM at which time, if they are elected, they are elected for a term of 4 years. Any trustee may stand for re-election at the end of their term.
e) Induction and training of trustees
Following appointment, new MCCPT trustees are introduced to their new role and given copies of the trust deed and a guide to the policies and procedures adopted by MCCPT. A number of publications from the Charity Commission are also provided, including the guidance on charities and public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act. New trustees work with an existing trustee for a time to get used to the charity.
ANNUAL REPORT 01 OCTOBER 2021 TO 30 SEPTEMBER 2022
Registered Charity Number 1193109
f) Hiring Agreement
Use of the Park is managed and controlled by SBC. Use of units in The Park owned or leased by MCCPT is currently on an informal basis but this is being reviewed with plans to introduce a formal hiring agreement.
g) Licences
Performing Rights and Alcohol Licencing for the Park, including for MCCPT units, is managed by SBC. Organisations using The Park arrange Temporary Licences with SBC/PRS as needed.
h) Internet
MCCPT has a website https://miltoncreek.co.uk
- i) Policies and Procedures
To guide the trustees in its duty of care to members, contractors and users of the hall, the following policy statements have been adopted:
Safeguarding Policy, including Child Protection and Vulnerable Adults Health and Safety Policy Equal Opportunities Policy Data Protection Policy
Copies of these policies are available on our website for hirers to read.
j) Risk Management
MCCPT is insured with Zurich Insurance in respect to: Contents £25,000 (contents of MCCPT Units and equipment owned/leased by MCCPT); Loss of Money £250,000; Public Liability £5,000,000; Employer’s Liability £10,000,000; Trustee’s (Director’s) Liability £100,000; Personal Accident up to £10,000 or £100 per week.
The Trustee Board recognises that is under a legal obligation to protect its buildings, trustees, employees, volunteers, and users through adequate and appropriate insurance.
Page 4 of 10
ANNUAL REPORT 01 OCTOBER 2021 TO 30 SEPTEMBER 2022
Registered Charity Number 1193109
- k) Health and Safety
SBC are responsible for health and safety of personnel, equipment, materials, and buildings within The Park apart from MCCPT units and equipment.
For units or equipment owned/leased by MCCPT, the Trust is responsible for:
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þ Building condition survey every 5 years
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þ Portable electrical appliances tested annually
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þ Mains electrical connection/installation checked every 5 years
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þ Fire Safety Risk Assessment Certificate every three years
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þ Firefighting appliances inspected annually
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þ Legionella Control Checks done annually (for any water supplies)
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þ Asbestos Survey and Register
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þ Food Hygiene Certificate in place and checked annually
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þ Other regular maintenance checks deemed necessary
3. Objectives of the Charity
The objectives are:
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To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation at Milton Creek Country Park by individuals who have need of such facilities by reason of their youth, age, infirmity, disability, financial hardship, or social circumstances with the object of improving their conditions of life.
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To promote the conservation of the environment through education, recording, and research.
In furtherance of these objectives, but not otherwise, the Charity Trustees shall have the power to secure the establishment of a Country Park at Milton Creek and to maintain or manage or cooperate with any statutory authority in the maintenance and continuation of such a park for activities provided by the Charity in furtherance of the above objectives.
The Trustees consider these objectives to be consistent with Charity Commission guidance on providing for the public benefit and these objectives have been pursued in the activities of the charity this year.
4. Principal Activities in pursuit of Objectives
The Park is used every day of the week for a variety of activities including leisure, recreation, biodiversity, outdoor events, sport, education, and indoor exhibitions/creative activities.
Page 5 of 10
MILTON CREEK COUNTRY PARK Rtymeied Chvkv 1193109 ANNUAL REPORT 01 OCTOBER 2021 TO 30 SEPTEMBER 2022 5. Funding Strategy The Trust uses fundraising through event ticketing, donations, and grants to finance activities. 6. Volunteers Effort The Park is managed by SBC park rangers with help from volunteers. Over 4,005 hours of volunteer time (trustees and other volunteers) have been spent in 2021122 to help maintainlimprove the grounds and cover routine tasks such as MCCPT fundraising, bookings. administration, and accounts. 7. Reserves Pollcy The charity had a total of £24,006.83 in bank accounts and petty cash at 2021122 financial year end. The charity has a reserves policy that £1,000 uncommitted cash be held at all times. The Trustees are responsible for the maintenancelimprovement of equipment and facilities they own or lease. On identifying any major works required. fundraising is undertaken with the object of meeting the costs in full. Such funds may be ring fenced for specific maintenance or projects. 8. Ongolng Plans The Trustees have resolved to help SBC and its rangers to maintain and improve The Park, including expansion and access. The Trust has also resolved to improve marketing of The Park through use of social media, website, and advertising. 9. Trustees Approval of Report The Trustees declare that they have approved the Trustees, Annual Report. Signed on behalf of the charity's Trustees: Full Name: Micrf4KL Aoj Jl Ffvijorf Position- C*fo9iKr//4 20Z3 Date: Page 6 of 10
ANNUAL REPORT 01 OCTOBER 2021 TO 30 SEPTEMBER 2022
Registered Charity Number 1193109
10. Independent examiner's report on the accounts
The charity's Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act)) and that an independent examination is needed.
It is my responsibility to
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examine the accounts (under section 43 of the Act),
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 43 (7) (b) of the Act), and
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to state whether particular matters have come to my attention.
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the accounts.
In the course of my examination, no matter has come to my attention
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which gives me reasonable cause to believe that, in any material respect, the Trustees have not met the requirements to ensure that:
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proper accounting records are kept (in accordance with section 41 of the Act); and
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accounts are prepared which agree with the accounting records and comply with the requirements of the Act; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
Name:
Relevant Professional Body (if any):
Address:
Page 7 of 10
ANNUAL REPORT 01 OCTOBER 2021 TO 30 SEPTEMBER 2022
Registered Charity Number 1193109
Income and Expenses 01 April 2021 to 30 September 2022
| INCOME | 2020-21 | 2021-22 | Variance |
|---|---|---|---|
| Councillorsgrants | £1,100.00 | £1,950.00 | £850.00 |
| SBC Grants - Great BigGreen Week,Enviornment,Heri | t £200.00 |
£5,500.00 | £5,300.00 |
| Bank Compensation | £0.00 | £300.00 | £300.00 |
| Donations fromgeneralpublic,memorials,legacies | £842.00 | £2,049.79 | £1,207.79 |
| Developer Donations | £0.00 | £300.00 | £300.00 |
| KCCgrant | £2,130.00 | £0.00 | (£2,130.00) |
| SBCgrant from Sittingbourne Area Committee | £8,313.00 | £7,278.21 | (£1,034.79) |
| Treeguardsgrant from D S Smith/Tree Council Grant | £1,000.00 | £2,500.00 | £1,500.00 |
| Donations collected,Cash Income,Sale of Paint | £0.00 | £69.75 | £69.75 |
| Kent CommunityFoundationgrant | £2,000.00 | £0.00 | (£2,000.00) |
| SBC reimbursement of itemspurchased forpark ranger | £0.00 | £1,421.06 | £1,421.06 |
| SBCgrants - Storage Container,Defib | £2,800.00 | £750.00 | (£2,050.00) |
| Fund raisingevents | £457.87 | £1,302.94 | £845.07 |
| Interest on reserve account | £0.50 | £9.23 | £8.73 |
| £18,843.37 | £23,430.98 | £4,587.61 | |
| EXPENSES | 2020-21 | 2021-22 | Variance |
| PlanningApplication Fee - Space in the Park | £0.00 | £519.40 | £519.40 |
| Office Supplies. Media Training,Zoom Licence | £117.55 | £156.72 | £39.17 |
| Park Furniture inc. delivery | £4,887.00 | £2,396.00 | (£2,491.00) |
| Second hand storage container inc. delivery | £2,916.00 | £0.00 | (£2,916.00) |
| Website redesign inc. annual hostingfee | £1,300.00 | £123.98 | (£1,176.02) |
| Insurance | £157.00 | £157.00 | £0.00 |
| Volunteer Chainsaw Training | £3,108.00 | £0.00 | (£3,108.00) |
| Interpretationpanel and art work | £658.33 | £0.00 | (£658.33) |
| Biodegradable treeguards and canes | £910.00 | £0.00 | (£910.00) |
| Trade Debtor(SBC Invoice notyetpaid) | £0.00 | £526.51 | £526.51 |
| Maintenance items inc. mural on container | £481.66 | £512.00 | £30.34 |
| Miscellaneous hardware | £0.00 | £0.00 | £0.00 |
| Fund raisiningactivities items and expenses | £701.91 | £286.98 | (£414.93) |
| Payment SBC re Tree Council Grantpurchase | £0.00 | £2,534.00 | £2,534.00 |
| Grow Wild Grant expenditure | £0.00 | £346.73 | £346.73 |
| Purchases for SBC | £0.00 | £1,463.01 | £1,463.01 |
| Partila refund re Culture Grant | £0.00 | £0.00 | £0.00 |
| Art in the Park | £0.00 | £0.00 | £0.00 |
| £15,237.45 | £9,022.33 | (£6,215.12) | |
| Net Profit/(Loss) | £3,605.92 | £14,408.65 | £10,802.73 |
Page 8 of 10
ANNUAL REPORT 01 OCTOBER 2021 TO 30 SEPTEMBER 2022
Registered Charity Number 1193109
Balance Sheet 01 April 2021 to 30 September 2022
| Balance as at 1/10/2021 | £9,598.18 | |
|---|---|---|
| Net Proit/Loss 2020/21 | £14,408.65 | |
| Balance as at 30/9/2021 | £24,006.83 | |
| Balance Sheet as at 30 Sep 2022 | ||
| ASSETS | ||
| Fixed Assets | ||
| Assets - Cost(0001) | £0.00 | |
| Total Fixed Assets | £0.00 | |
| Current Assets | ||
| Bank Balance - Current Account | £4,721.23 | |
| Bank Balance - Project Fund | £19,269.60 | |
| PettyCash | £16.00 | |
| Total Current Assets | £24,006.83 | |
| TOTAL ASSETS | £24,006.83 | |
| LIABILITIES | ||
| Current Liabilities | £0.00 | |
| Total Current Liabilities | £0.00 | |
| TOTAL LIABILITIES | £0.00 | |
| TOTAL NET ASSETS | £24,006.83 | |
| TOTAL EQUITY | £24,006.83 |
Page 9 of 10
ANNUAL REPORT 01 OCTOBER 2021 TO 30 SEPTEMBER 2022
Registered Charity Number 1193109
NOTES:
(i) Accounts are being administered and reported on “Cash Accounting” basis.
(ii) Insurance
Zurich insurance for public liability, contents of MCCPT units, equipment owned by MSCCPT, employer’s liability, loss of money, Trustees’ liability
(iii) Developer Donations
£ 300 donated by David Wilson Homes.
(iv) Trees/Tree Guards
Payment made to SBC for trees & guards totalling £2,534 against grant awarded from SBC for £2,500.
(v) Reimbursed by SBC
Items purchased for ranger totalling £1,463.01, reimbursement received from SBC totalling £1,421.06.
(vi) Awaiting reimbursement from SBC
Items purchased for ranger totalling £526.51 - reimbursed by SBC in 2022/23.
Page 10 of 10
Milton Creek Country Park Trust Financial Statement 1st October 2021- 30 September 2022 202012021 2021r21Y22 £1.1W.00 £0.00 £0. £o.cxJ £8,313.lY) £200.LK) £2,8(X).(x) LEF nding- SBC Counallors SBC EEMronment gfant SBC Srtb"ngtx)urn8 Ar8a Comrnitt8e gtant SBC H8ntage & cuure grant SBC s.gtM& Area Comrnittee grarrt SBC GT8llt re Great Big Grw Week Evént SBC Grant re Container SBC Defib grant Grant from Tree Councal Grant from KCC Rose Lancastèr-Grow Wikj grant SBC Invoiced ra rtems puic+)8sed on Rangers téh8ir Expense account ILKM not yet In¢1) Legacy- kngela K Donations to Paypal ac4)yJnt Donation Davxl Homes Cornpensation frorn Natwest Grant from DSS re Tree Guards Kent Communtty FoundK)n Grrt Donats"ons for Memorials Fund Raising Events- Inc()mè & donatKsn Sale of suwus pwnt from mural Interest on reserve a0Ut Cash Inci)me £1,950.LXJ £4.C()O. £2.955.15 £1,CKKJ. £4.323.ce £0.00 £750.( £2.500 (M) £0 £soo. £1.370.18 £50.88 £4.X) £28 75 £3LXJ.C £300.IX) £0. £o.¢xJ £1,649.79 £1.302.94 £25 (X) £9.23 £16.00 £23,430.98 £0.00 £2,130.00 £0.00 £0.00 £305 00 £000 £0.00 £0.00 £1,0(Kl.00 £2.0(Kl.00 £537.00 £4S7.87 £000 £0.50 £o.oD £18,843.37 Fr<xn which qleduct•d payiwnts durlng the year. £117.55 £4,887.00 £2,916.00 £1,300.00 £15T.I)O £0.00 £3,108.00 £658.33 £910.00 £000 £000 £481.66 £701.91 ZiyJm li(%nr£. volun exp etc Parf( Fumiture ind delNery Hand Stooge Container ind delwery Web site eSIgn induding annual hostiTh3 fee Insurance Planning Applutsc fee fry spa in Park VtsluntÈer thainsawtraining Interwet8tron P8nel and art work Biodegr8dabl8 tr88 guards arky ne8 Payment to S8C for T¥se Counal grant purchasg Rosie Lartcaster-GrowWild grant expendrture Mainten8nce Items ind Mural on rew ¢Xtairer Fund Raising it8ms an(t eynses IA(*viDesl Purchase of items orh hall of Park Ranger Trade Debtor ISBC InV¢i not yet paid) Total Paym•nts forth• r?[?. therth £156.72 £2,396 (KJ £0 ¢xJ £123.98 £157.C(I £S19.40 £0. £0. £o.(x) £2.534.) £348.73 £512 00 £286.98 £1,483 01 £526 51 £9,022.33 £0.00 £15,237.45 £3,605.92 £964.07 £5.028.19 £14.408.65 £4,569.49 £5,028 69 To whth must be added the bank b818nce 8t 1111)r21 and the reserve at 111LV21 £9,598.18 £24,006.83 Represented ty. £4,721.23 £19,269.60 £16. £24.006.83 Reserve fur#1 Pety Cash Prepared by Checked and Agre8d by Lynda Marshall Tre8surpr