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2023-03-31-accounts

Trustees’ Annual Report for the period

From 01.04.2022 Period start date To 31.03.2023 Period end date

Charity name: Yeovil Model Railway Group

Charity registration number: 1193100

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Build model railway layouts to the best
standards possible within the Club
membership; Assist members with their
own modelling; Improve members' abilities
and skills, especially junior members;
exhibit and demonstrate to the general
public; and carry out other activities to
achieve the Club's objectives.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17
and 1.19		 The objects of the club are to advance
public education and foster a general
interest in model railways, railways and
allied pursuits, and in particular to
encourage a high standard of modelling
amongst the members of the club.
The Club has opened at least once a week
and has shown around members of the
public who have made contact with
members, and has signed up new
members. The Club has exhibited model
railway layouts several times at public
exhibitions:
•
The Bath &West ‘Britains’ biggest
model railway’ with Evercreech New
9-10 April 22
•
Wells RailWells Hobson’s Brewery
13th-14thAugust 22
•
Guildex Stafford Hobson’s Brewery
3rd-4thSept 22 (runner up in small
layouts competition)
•
Taunton show Halsdon Road 22-
23rdOctober 22
•
Central Southern 0 Gauge Group
show, Wimborne, Hobson’s
Brewery, Sun 23rdOct 22
•
West Camel Show Gas Works 30th
December2022
The Club has publicised its work and
achievements at these events as well as in
Model Railway enthusiast publications and
Social Media sites such as Facebook. The
Club has a website that explains its aims
and objectives and a monthly blog to
update members and others who access
the website.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees confirm that the Club has
complied with Charity Commission
guidance on the public benefit of the Club
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP
reference
Policy on grant making Para 1.38 Not applicable
Policy on social investment
including program related
investment		 Para 1.38 Not applicable
Contribution made by
volunteers		 Para 1.38 The Yeovil Model Railway Group
comprises volunteers only, who contribute
towards the running, aims and objectives of
the Club. There are no paid staff.
Other

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Attendance of club members at public
exhibitions highlights the work of the
charity and encourages the public to
become involved.
One of the Club model railways came
runner up in a competition run by a Guild of
over 5000 international members.
The same Guild acknowledges the
contribution to Railway modelling by a
deceased member of Yeovil Model Railway
Group though an award in his name
presented annually. This promotes the
Club and encourages new membership.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 The Club has achieved its objectives in the
time since registered as a CIO by
encouraging public awareness of the Club
resulting in new members and providing
education and support for competence in
railway modelling.
Performance of fundraising
activities against objectives
set		 Para 1.41 Not applicable.
Investment performance
against objectives		 Para 1.41 Not applicable
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 During this period the charity’s income
marginally exceeded its expenditure.
Cash funds stood at just over £10800
which is in excess of our reserves
policy. Non-cash assets consist mainly
of the club layouts, which are hard to
value as the market for large layouts is
miniscule.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The trustees have determined that
reserves should be held sufficient to
cover twice our annual running costs,
excluding expenditure on layouts. This
is to ensure continuity should we lose
the license to use our current premises.
Amount of reserves held Para 1.22 £8995
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 None.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Monthly membership fees. No fundraising
during the review period due to limitations
because of the restrictions during the Covid
pandemic meant the annual Open Day that
would usually raise funds had to be
cancelled in 2022 and 2023.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The Club does not currently hold any
investments.
A description of the principal
risks facing the charity		 Para 1.46 The landlord of the clubrooms could require
the Club to vacate without any requirement
to give advanced notice
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIO Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are recommended by members of
the Club and appointed by the Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Requirement to study the Charity
Commission Guidance.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Charity has a Committee including a
Chair, treasurer and secretary appointed by
votes from the membership at an Annual
General Meeting. One of the Trustees is
also a committee member.
The Trustees have delegated responsibility
for the day to day running of the Club to the
committee but are kept informed and can
take action as/if considered necessary.
Relationship with any
related parties		 Para 1.51 Not Applicable
Other

Reference and Administrative details

Charity name Yeovil Model Railway Group
Other name the charity uses Not applicable
Registered charity number 1193100
Charity’s principal address 6 Westbury Gardens
Higher Odcombe
Yeovil,Somerset
BA22 8UR
Phone:
01935862396
Email:secretary@yeovilmrg.org
Website:www.yeovilmrg.org

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
Sheila Alderman Chair Yeovil Model Railway Group
members includingtrustees
Keith Bunce
Simon Wright
Julian Geard 04.06.2022
John Meakin

– Corporate trustees names of the directors at the date the report was approved

Director name none

Name of trustees holding title to property belonging to the charity

Trustee name **Dates acted if not for whole year **
none

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity Name and objects of the none charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for none safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
none

Name of chief executive or names of senior staff members (Optional information)

none

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Simon Wright

Trustee
30/1/24
30/1/24
30/1/24

Yeovil Model Railway Group

1193100

Receipts and payments accounts CC16a For the period 01/04/2022 31/03/2023 To from

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
5,758
146
615
-
625

7,144
-
-
7,144
3,700
522
737
160
279
121
141
21
640
6,321
-
-
-
6,321
822
-
10,004
10,826		 Restricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
5,758
146
615
-
-
-
625
7,144
-
-
7,144
3,700
522
737
160
279
121
141
21
640
6,321
-		 Total funds
to the nearest £
5,758
146
615
-
-
-
625
7,144
-
-
7,144
3,700
522
737
160
279
121
141
21
640
6,321
-		 Last year
to the nearest £
Subscriptions 5,758 - - 6,787
Donations 146 - - 282
Ground rent forprivate layouts 615 - - 644
Open Day - **# ** - -
Magazine articles - - **# ** - -
Subscription arrears - - 180
Miscellaneous 625 - - -
Sub total(Gross income for
AR)
7,144		 - - 7,893
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
A2 Asset and investment sales,
(see table).
Sales of small club assets 70
- -
Sub total - 70
Total receipts
A3 Payments
7,963
Rent 3,700 4,200
Electricityandgas 522 267
Facilities/repairs 737 129
Insurance 160 136
Layout - Heyno Junction 279 721
Layout - Evercreech New 121 412
Layout - The Bank 141 570
IT/Website 21 10
Miscellaneous 640 265
**Sub total ** 6,321 6,710
A4 Asset and investment
purchases, (see table)
None - -
- -
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
6,710
822 - - 822 1,253
- - - - -
10,004 - - 10,004 8,751
10,826 - - 10,826 10,004

CCXX R1 accounts (SS)

30/01/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
None
Details
Total cash funds
(agree balances with receipts and payments
account(s))
None
Bank account
Petty Cash
Details
Details
Layout - Heyno Junction (00)
Layout - The Bank (N gauge)
Details
Horse trailer
Workshop tools and materials
Layout - The Summit (0 gauge)
Layout - Evercreech New (0 gauge)
Layout - Gasworks (0 gauge)
None
Layout - St Martins Wharf (0 gauge)
Layout - South Junction (EM gauge)
Control equipment
Books, furniture
Layout - Hobson's Brewery (0 gauge)
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
10,653
-
173
-
-
-
10,826
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
Fund to which
asset belongs
Cost (optional)
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
1,000
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
Unrestricted
Unrestricted
Unrestricted
-
Unrestricted
-
Fund to which
liability relates
Amount due
(optional)
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
Current value
(optional)
-
Current value
(optional)
444
300
500
300
400
400
500
300
300
250
500
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

30/01/2024

2