Derrington Village Hall Management Committee ANNUAL GENERAL MEETING Held 7[th] October 2024 Chair’s report
We have made some considerable changes to the hall and our assets
The automatic access doors have been a great success making the hall easier to access for all but especially those with mobility problems. This was achieved via a grant from Severn Trent Community Fund and contributions from the Derrington Social Club and some residents.
The grants from the Community Fund provided for Warm spaces which were well received by many villagers and the Chair based exercise run by Helen S has gone on from strength to strength and now runs every Monday morning followed by a light lunch. A big thanks to Helen for all her hard work.
Fundraising has continued over the year with Quiz nights, music nights, Christmas singalong and parties- Thank you to all who have helped with these
The village fete was a big success with all organisations pulling together – the Millennium green, the church, the social club and the village hall. Talks have started for the 2025 fete.
The hall now has new radiators which will hopefully reduce the heating bills as well as ensuring its warm in winter
We also have a new cooker in the kitchen
The chair thanked Roy and his maintenance team for all their hard work
The chair informed the meeting that Emma was standing down as a trustee and thanked her for all her hard work in supporting so many events
The chair told the meeting that we are still looking for more volunteers with all aspects of running the hall and asked the audience to spread the word across the village
Derrington Village Hall - Charitable Incorporated Organisation 1193099 Billington Lane, Derrington, Stafford ST18 9LR
| RECEIPTS & | PAYMENT ACCO |
|---|---|
| Receipts | |
| £ | |
| Voluntary Sources | |
| Community Fund Warm Spaces | 600 |
| National Grid Warm Spaces | 1,875 |
| Severn Trent Community Fund | 4,603 |
| Village Fete | 1,682 |
| Other Fundraising | 2,215 |
| 10,975 | |
| Rent | |
| Derrington Social Club | 10,080 |
| Post Ofce | 1,428 |
| 11,508 | |
| Hall Hire | |
| General Hall Hire | 1,496 |
| Familly Gatherings | 2,083 |
| Art Club | 930 |
| Sunday Lunch | 318 |
| Snooker | 1,240 |
| Yoga Classes | 1,011 |
| Serenity Singers | 750 |
| Security Deposits | 1,100 |
| 8,928 | |
| User Groups | |
| Keep Fit | 572 |
| Crafts | 338 |
| Bowls | 434 |
| WI | 240 |
| Bingo | 450 |
| Whist | 290 |
| Film | 269 |
| 2,593 | |
| Miscellaneous Receipts | |
| Bank Interest | 254 |
| Solar Panel Income | 5,197 |
| Misc Receipts | 1,211 |
| 6,662 | |
| TOTAL Receipts for year | 40,666 |
Excess Payments over Receipts {10,513)
£
OUNT APRIL 23 - MARCH 24 Payments
| OUNT APRIL 23 - MARCH 24 Payments |
£ |
|---|---|
| Hall Running Costs Electricity Gas Water Cleaning Materials Caretaker & Cleaners Repairs & Maintenance Insurance Other Payments Fete / Warm Spaces Professional Fees Licences, Performing Rights Printing Web Site Sundry Expenses Security Deposits Refunds Payments for Investment Assets New Tables New Radiators New Cooker Automatic Access Door TOTAL Payments for year |
8,478 3,405 1,053 1,773 5,461 3,408 1,829 25,407 |
| 3,599 2,721 474 698 38 1,074 1,570 10,174 |
|
| 291 9,264 1,262 4,781 15,598 |
|
| 51,179 |
TOTAL Payments for year
| RECEIPTS & PAYMENT ACCOUNT 2023 - 2024 | RECEIPTS & PAYMENT ACCOUNT 2023 - 2024 |
|---|---|
| BALANCE SHEET as at 31st March 2024 | |
| £ | |
| Monetary assets | |
| Bank and Cash Balances | |
| Metro Bank Deposit Account | 20,229 |
| Metro Bank Community Account | 1,289 |
| Security Deposits held | 450 |
| Cash in hand | 19 |
| Total Bank & Cash Balances | 21,987 |
| Cash/ Bank balances at 1st April 2023 | 32,500 |
| Cash / Bank balances at 31st March 2024 | 21,987 |
| Net increase/(decrease) in balances | (10,513) |
| Note: | |
| Land & Buildings Value for HM Land Registry as at 12 March 2021 |
95,000 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Derrington Village Hall members of On accounts for the year Charity 31st March 2024 1193099 ended no
I report to the trustees on my examination of the accounts of the above charity for the year ended 31/03/2024.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body Address: |
Date: | 26 August 2024 | |
|---|---|---|---|
| Malcolm Kidd | |||
| CPFA - Chartered Institute of Public Finance and Accountancy | |||
| 2 Chestnut Close, Derrington. Stafford. ST18 9NJ |