## **Trustees’ Annual Report for the period** ## **From 1 January 2023 To 31 December 2023** ## **Charity name: LEIGHTON BUZZARD ATHLETIC CLUB** ## **Charity registration number: 1193091** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To promote community participation in**
**healthy recreation within Leighton**
**Buzzard and the surrounding area by**
**providing facilities and events for**
**athletics.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The club holds a range of weekly training**
**sessions to improve athletic ability and**
**general fitness.**
**Opportunities are provided for members**
**to compete in competitions across a**
**range of athletics disciplines.**
**The club organises the Leighton 10 road**
**race, which is popular with the local**
**community, providing a challenging**
**target for local runners to train for.**
**The club welcomes all people, regardless**
**of ability, background, faith, gender,**
**sexuality or personal circumstances.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have read and accept the**
**guidance around public benefit, and**
**ensure this is central to the objectives of**
**the charity.**| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The trustees have delegated the running**
**of the charity to the general committee,**
**which meets regularly throughout the**
**year and helps deliver the charity's**
**objectives. The trustees are grateful for**
**the ongoing work of the general**
**committee and the club continues to**
**provide significant benefits to the local**
**community through its activities and**
**events.**
**The trustees are particularly grateful for**
**the work carried out in 2023 by the**
**general committee and the Leighton 10**
**sub-committee.**
**The trustees have adopted the general**
**committee's annual report as a true and**
**accurate reflection of the charity's**
**activities during 2023. This report is**
**included as an appendix at the end of this**
**Annual Return.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**During the year ended 31 December 2023**
**the club generated a surplus of receipts**
**over payments of £1,843, an increase of**
**£1,157 from the amount of £686 the**
**previous year. The main cause of the**
**increase was a much-improved surplus**
**from the club's Leighton 10 race of £1,362**
**(2022: £121).**
**As at 31 December 2023 the club held**
**cash funds of £16,488, which provides**
**cover of 1.62x against the annual**
**payments.**
**The financial performance over the year**
**was pleasing. The strong level of**
**reserves will enable the charity to pursue**
**its goals, in particular the re-**
**establishment of the junior section.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The club aims to hold unrestricted**
**reserves equivalent to at least one year's**
**worth of expenses, to cover cashflow and**
**any unanticipated expenditure.**
**Additionally, the club regularly considers**
**the need to build up restricted reserves to**
**cover equipment maintenance or**
**replacement, or to undertake any capital**
**expenditure projects that could enhance**
**the club's offering. At present, no**
**restricted reserves are deemed**
**necessary.**| |Amount of reserves held|Para 1.22|**£16,488**| |Reasons for holding zero
reserves|Para 1.22|**N/A – reserves held**| |Details of fund materially in
deficit|Para 1.24|**N/A – no deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None. The Trustees consider the charity**
**to be a going concern.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**None**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution of a CIO with voting**
**members other than its charity trustees**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The club members or the charity trustees**
**may at any time decide to appoint a new**
**charity trustee, either in place of a trustee**
**who has retired, or as an additional**
**trustee, provided that the limit on the**
**number of trustees would not as a result**
**be exceeded.**
**At every annual general meeting, one-**
**third of the charity trustees shall retire**
**from office, and can seek reappointment.**| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|**Leighton Buzzard Athletic Club**| |---|---| |Other name the charity uses|**N/A- none**| |Registered charitynumber|**1193091**| |Charity’s principal address|**N/A – The club does not have its own HQ; training is**
**provided in public areas and on a purpose-built facility**
**on the land of Vandyke Upper School in Leighton**
**Buzzard.**| **Names of the charity trustees who manage the charity** ||**Trustee name**||**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---|---| |1|Richard Inchley||Chair||| |2|James Cusack||||| |3|Nick Clay||||| |4|Roger Seldon||Treasurer||| |5|Peter Mackrell|||Appointed 28/02/2023|| |6|||||| |7|||||| |8|||||| |9|||||| |10|||||| |11|||||| |12|||||| |13|||||| |14|||||| |15|||||| |16|||||| |17|||||| |18|||||| |19|||||| |20|||||| – Corporate trustees names of the directors at the date the report was approved **Director name** _None_ Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |_None_||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A - None| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A - None| ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A – no exemptions** ## **Other optional information** **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Richard Anthony Inchley Roger Alan Seldon **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** 28/04/2024 **APPENDIX - Trustee Report for AGM 2023/24 – Chairman’s Report** ## **Membership** |Year|Total|Junior|Senior| |---|---|---|---| |2021/22|211|98|113| |2022/23|206|94|112| |2023/24|158|57|101| - Junior membership was impacted by the suspension of that section. - Senior membership remains reasonably stable and above 100 members. - Aim is to maintain a membership between 90 minimum and 150 senior members. ## **Finances and membership fees** As we will be reported the club finances are in a healthy position and as ever we’ll be looking at several ways to ensure any surplus is reinvested back in the club. Significant investment this year will be needed on coaching for juniors and run leading for seniors. Subject to further discussion at the committee we are highly unlikely to propose any increase in membership fees for next year. Membership fees will likely be frozen once again, and the inevitable EA membership fee increase absorbed once again. I’d like to thank Pete Mackrell and our Treasurer Roger Seldon for putting the account together. I must highlight Roger in particular who has had a hellish time with Barclays this past 6 months or more. Resulting in our account being closed and us unable to make payments, through no fault of our own for several months. He spent many a long hour on the phone and even covered some member expenses himself while it was resolved, really going above and beyond. ## **Training and coaching** We have successfully added new members to the Tuesday and Wednesday run leaders group and laid down a clear structure on how we want these evenings to run. This has taken account of member feedback to ensure they remain as accessible as they can be for our members. Thursday nights continue to run smoothly and there a regular group who take part in speed training no matter the weather. We have also begun monthly, long social runs on a Sunday. We’re always looking for more people to help on any of our club nights. ## **Facilities, equipment and kit** - A health stock level is maintained by our Kit Manager (Will Eastman) - In 2024 we will need to look at how we maintain the facilities at Vandyke in the absence of the junior training up there. ## **Leighton 10 (L10)** The Leighton 10 was a great success this year. The planning and organisation went off smoothly, as did the day itself. We saw an increase in entries this year and the event made £1362.14 back to club. Our thanks go to Ian Grimshaw as Race Director and his hard-working Leighton10 Committee for putting on a wonderful event. Hopefully we can build on that in 2024. ## **Junior section** The big news in the junior section was the stepping down our long-standing team of Warren Rose, David Killick and Nick Clay. The club once again extends our thanks to their many of years of dedicated service to our junior section. Unfortunately, this did impact heavily on junior training and events. Although we completed a full track and field season, full athletics training ended on 31 August. Warren kindly has kept an endurance run group going which has enabled a small / hardy group to continue training through the XC season. Warren will step down in August. The club is committed to reestablishing our junior section. This is a core part of what we do and set out in our charitable goals. However, this will be a slow and gradual process, as it takes time to train coaches. So, the plan is to build back gradually. I plan to take over the endurance group that runs on Thursday from April. Training will be offered to ages groups 12+ and initially training numbers will be limited. We will then look to recruit and train more people over the next few years. The focus may initially be running but we do hope we can get back to providing field event training over time. This will be an immense challenge but by going back to basics we can continue to offer a training and opportunities to compete to the young people of the town. ## **Events and Racing** Once again, our Club Captains developed a fantastic calendar of events for the past 12 months across our various championship – road, off road, cross country and track and field. In 2023/24 we will continue to actively encourage participation by promoting our various championships particularly to new members who may be less aware of what’s involved. ## **Cross Country** The club maintained a respectable mid-table position in the Chiltern XC League this year. We were 8[th] overall, and in the men’s section, and 9[th] overall for the ladies. This is down a couple of places on last year but still a solid set of results. It was a challenging year with a host of injuries and general unavailability meaning we rarely had all our strongest runners available at each event. It remains true though that when we do then the club is capable of challenging further up the table, possibly even pushing for a top 3 or 4 finish. ## **Road** The road series saw a disappointing drop off in attendance after a good year in 2023. Participation was lower for both men and women but in the latter case for a couple of the events we struggled to even to get 3 people attend. The committee will discuss this at future meetings to see how greater participation can be encouraged. ## **Off Road / Trail** The off-road series is home to some great and challenging events. Participation has been good this year with the relays being particularly well attended again. It was pleasing once again to pick up trophies at both Greensands and the MK relay. ## **Track and field** From a senior perspective this remains a challenge for participation. The juniors completed a full season before the coaches stepped down. The committee will review plans for track and field in the coming months. ## **Draft committee priorities for the next year** In no particular order: - Ensure the Leighton 10 continues to grow and be successful event for the local area. - Invest in coaching courses for those that are keen to develop their skills and support the club so we can enhance the quality of what we offer (both for juniors and seniors) - Look at our event participation, particular for road events, and try to understand where it can be improved or what we can do differently. - Look to develop the social aspects of the club based on feedback from our membership. - Review our internal communications to ensure everyone is getting the information they need about what’s happening with the club. I’d finish by saying that anything we as club want to do or achieve is reliant on people coming forward to help. So, I extend my sincere gratitude to anyone and everyone who has helped in the last 12 months. I would add though that both the club’s and committee’s resources are finite, so if we are to develop new areas then we need new people to come forward and help. Not just with issues or ideas but also some willingness to help implement them. James Lowe Club Chairman (General Committee) ||**LEIGHTON BUZZARD ATHLETIC CLUB**|**LEIGHTON BUZZARD ATHLETIC CLUB**|**LEIGHTON BUZZARD ATHLETIC CLUB**|**1193091**|**1193091**|**1193091**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|**01/01/23**|**To**||**31/12/23**||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**6,194**
**3,449**
**1,610**
**240**
**500**
**8**
**32**
**-**
**12,033**
**-**
**-**
**-**
**12,033**
**2,728**
**2,087**
**2,088**
**815**
**310**
**265**
**812**
**276**
**440**
**369**
**10,190**
**-**
**-**
**-**
**10,190**
**1,843**
**-**
**14,645**
**16,488**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**6,194**
**3,449**
**1,610**
**240**
**500**
**8**
**32**
**-**
**12,033**
**-**
**-**
**-**
**12,033**
**2,728**
**2,087**
**2,088**
**815**
**310**
**265**
**812**
**276**
**440**
**369**
**10,190**
**-**
**-**
**-**
**10,190**

**1,843**||**Last year**
**to the nearest £**| |Membershipfees|**6,194**||||||**8,491**| |Race entries|**3,449**||||||**3,893**| |Social functions|**1,610**||||||**1,080**| |Club kit|**240**||||||**1,337**| |Grants & donations|**500**||||||**500**| |Other income|**8**||||||**50**| |Interest|**32**||||||**4**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**12,033**||||||**15,355**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**15,355**| ||||||||| |
Affiliation fees|**2,728**||||||**3,343**| |Race events|**2,087**||||||**3,772**| |Social functions|**2,088**||||||**1,401**| |Competition fees and transport|**815**||||||**2,025**| |Club kit|**310**||||||**2,122**| |Coaching/welfare courses|**265**||||||**-**| |Medals and engraving|**812**||||||**572**| |Equipment|**276**||||||**85**| |Venue hire|**440**||||||**915**| |Other costs|**369**||||||**434**| |**_Sub total_ **|**10,190**||||||**14,669**| ||||||||| |**A4 Asset and investment**
**purchases (see table)**|||||||| |**,**|**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**14,669**| ||||||||| ||**1,843**|**-**|**-**||
**1,843**||**686**| ||**-**|**-**|**-**||**-**||**-**| ||**14,645**|**-**|**-**||**14,645**||**13,959**| ||**16,488**|**-**|**-**||**16,488**||**14,645**| CCXX R1 accounts (SS) 28/04/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**Notes to the accounts**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**Details**
**Details**
Current account
Savings account
Paypal account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**10,195**
**-**
**6,293**
**16,488**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||| ||**The CIO has not provided any guarantees.**
**The CIO has not entered into any debt arrangements during the period, and does not have**
**any debt outstanding**|||| ||Signature
2|Print Name
Richard AnthonyInchley
Roger Alan Seldon||Date of
approval| |||||28/04/24| |||||28/04/24| |||||28/04/2024| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS)