Trustees. Annual Report for the period From 1 January 2022 To 31 December 2022 Charity nama: LEIGHTON BUZZARD ATHLEfic CLUB Charity registration number: 1193091 Objectives and Activities SORP rofwence Summary of the purposes of the charity as set oui in ils governing document P&ra 1.17 To promote community partlclpatlon In healthy recreation within Leighton Buzzard and the Surrounding aroa by providing fa¢iliti•s and ovent8 for athletics. The club hold8 a range of wéekly training sessions to improve athlet1¢ ability and general fitne8 Summary of the main activities in relation to those purposès for th8 public benefrt, in particular, the activiti8s, projects or serii¢es identffied in the accounts. Para 1.17 and 1.19 Opportunities are provlded for members to compete in competitions across rang? of athletics disciplines. The club organises the Lelghton 10 road race. which is popular wlth the Ial community• providing a challenging target for local runners to train for. The club welcomes all people, regardless of ability, background, faith. gender, sexuall or arsonal clr¢um8tances. The trustees have read and a¢¢ept the guidance around publlc ben8fiL and ensure this is central to the objectlves of the charity. Statement Confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1 18 Additional infonrlation (optional) You ma choose to include further statements where relevant about: SORP fen Policy on grant making Para 1.38 Policy on SOCAal investment including program related investment P8ra 1.38 Contribution made by volunteers Other Para 1.38
Achievements and Performance SORP referen¢ The trustees have delegatsd the running of the charity to the general committee, which meets regularly throughout the year and help$ deliver the charlty'$ objectives. The trustees are grateful for I the ongoing work of the general commtte• and the club ¢ontinues to provldo slgnlficant bengfits to the local community through its actlvltles and events. Summary ofthe main achievements of the charity, identifying the differen the Charity's work has made lo th8 circUmstanS of its benefiaries and any wider benefits to society as a whole. Parn 1.20 The trusteos ar• partiucularly grateful for the work carried out in 2022 by th8 general commlttee and the Leighton 10 8ub4ommittee, In somewhat challenging clrcumtances. The trustees have adopted the general committee's annual report as a true and accurate reflectlon of the charity's activilieg during 2022. Thls report is irbcluded as an appendlx at the end of thls Annual Return. Additlonal information {optional) You ma hoose to include further statements where relevant about.. Achievements against obje¢tives set pa 1.41 performan of fundraising activities against obj-ectives set P818 1.41 Investment rfonanc8 against objectives Para 1.41 Other
Financial Review Review of the charity's financial position at the end ofthe period Para 1.21 During thg year ended 31 December 2022 the club generated a surplus of payments over receipts of £686, a decrease from £2,950 the previous year. The main cause of the decrnase was a reduclton in surplus from the club's L8ighton 10 race due to the reasons dlscussed above. The club brought the purchase and sale of club kit in-house during the year. In order to hold a stock of klt. there wa8 an initial large purchase and consequently during the year there was an an excess of kit purchases over sales. At tho end of the year there was £742 of klt stock to be sold. Overall the financial perfom)ance18 satisfactory. As at 31 December 2022 tho club held ca8h funds of £14.645, which provides cover of 1.oox against the annual a ments. The club aims to hold unrostrlcted roserves equivalent to at least one year's worth of expenses, to cover cashfiow and any unantlclpated expenditure. Statement explaining the policy for holding reserves stating why they are held Para 1.22 Addltlonally, the club regularly considers the need to bulld up restricted reseNes to cover equlpment maintsnance or replacemen¢ or to undertake any capital expenditure projects thal could enhance the club's offering. At presen( no restrlcted reserves are deomed necessa £14,645 NIA - reserves held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the harity Gontinuing as a going concem Para 1.22 Para 1.22 Para 1.24 NIA- no deficit Para 1.23 None. The Trustees con$lder the charlty lo a going ¢on¢orn. Addltlonal Infonnatlon loptional You ma choose to include further statements where relevant about: The charity's principal sources of funds (induding an fundraisin Investment policy and objectives including any social inveslrnent policy ado A description of the principal risks facin the charit Other Para 1.47 Pora 1.46 Para 1.46
Structure. Govemance and Management Description of charity's twsts= Type of governing document None P8F8 1.25 Constitution of a CIO with voting members other than Its charit trustee$ cio How is the charity constituted? Para 1.25 Trustee selection methods including details of any ¢onstitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The club members or the charity trustees may at any timo dècide to appoint a new harity trustee. either In place of a trustee who has retired, or as an additional trustee. provided that the limit on the number of trustees would not as a result be exceeded. At every annual general mèetingi one- third of the charity tru8tees shall retirn from office, and can seek rea oinlment. Addltlonal infomiation (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity work6 Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details LeiAhton Buzzard Athletic Club NIA- none 1193091 NIA- The club does not have Its own HQ; tralning is provlded In public ar•a$ and on a purpose built facility on the land of Vandyke Upper School In L8ighton Buzzard. Other narne the tharit uses Registered tharity number Charity's principal address
Names ofthe charfty trustees who manage the Gharity TTu•tse fiarne OM¢e (If any) Chair Dat86 act•d If notfor wholg r N•rne of person lor body) •ntitl•d to a oint trusts ifan Richard Inchley James Cusack Nick Clay Roger Seldon Treasurer 10 12 13 14 15 16 17 18 19 20 Cor orate trustees- names of the directors at the date re Dlroctor namo ortwasa roved None Name of trustees holding title lo property b81onging to the charity Trust¢¢ namo None Date8 acted if not lor whole
Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects ofthe charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA- Non8 Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA- None Addltional infonnation (optional) Name8 and addresses of advlsers (Opoonal infomiation) e of adviser Name Address Name of chief executlve or names of senior staff members (Optlonal Inforniation) Exemptlons from disclosure Reason for non-disclosure of ke WA- no exemptions rsonnel details other o tional information Nonè
Declarations The trustees declare that they have approved the trusteos, report above. Signed on behalf of the charity's trustees Signature(s) Full name(8) tr414ts•r/ ttrw S&7P Position leg Secretary* Chair, etc) Date 5'-Ma 2023
APPENDIX- Trustee Report for AGM 2022123 - Chairnian's Report including Junior Section l. Membership The past 12 month5 have seen membership numbers remain largely consistent. Although we have not seen the significant growth of last year repeated membership remains healthy. Year 2021122 2022123 Total 211 206 Junior 98 94'TBC Senior 113 112 Juniors number5 are being reconciled with spond- may increase to 107 It¢)ts1219) Retention rates among junior5 are often fluld due to hlghertumover In these ages groups but we retained approximately 90% of senior members. Due to the current economic climate we mayfind that 2023 is a challenging year for membership growth and retention and will set targets accordingly. 2. FInan$ and membershlp fees As we will be reported the club finances are In a healthy position and we're looking at several ways to ensure any Surplus is reinvested back in the club. These include: Formal race leader / coaching qualification5 for existing and new race leaders {£160 per course) Introducing cOnSsiOnary membership for people on low Income / students Introduction of a Presidents Bursary for junior athletes that show promise / commitment. Due to the continued healthy financial positlon we are recommendlng to the trustees that we keep membership fees at the same level as the 2022/23 Season for the next 12 months, and will likely absorb any change in EA fees as we did last year. We may also evaluate the feasibility and costs offindingthe club a 'home' going forward e.g. by renting space in an existlng facllity. Thls Is also with one eye on Tiddenfoovs likely closer in the coming years when a new ntre open5 on the other side of town. 3. Tralnin8 and coaching We have made some tweaks to Tuesday and Wednesday night training sessions In the last 12 months. Tuesdays have been given greater structure with the goal of developing the runners and hoping they progress to Wednesday and Thursday ni8ht session. On Wednesday night5 we have been experimenting with way5 to ensure they remain as inclusive as possible, with some recent success via the use of 'tail runners,. We a150 continue to vary run5 on a Wednesday wlth 'on tour event, torchllght and even watchless runs.
One area we have not built on in the past year as we'd hoped is the level of fonnally qualified coaches and run leader5 50 this will be targeted again this year. 4. Facllities. equipment and klt This year we implemented new kit arrangements with new supplier Fastrax. All klt can now be order via an internal process managed by our newly appointed Kit Manager, Will Eastman. Feedback on the new kit and arrangements thus far has been positive. The continued hard work and efforts of our junior coaches and volunteers from the senlors the facilities at Vandyke have been kept in great condition for the last 12 months. Lel8hton 10 (LIO) The Leightonlo Committee worked fantastlcally hard to put on a great LIO once again year. We faced strong competltlon from other local events ISandylOI and the London Marathon which may have Impact entries. Thi5 also against a general trend of entries being down across events. Despite this we held a great event and made a small retum. Feedback from participants was once again very positive. In 2023, we will look to grow the number attendees. We wlll fa local competition from LFR'S IOK the week our race. but we are exploring ways we can work together to support each events. Challenges will no doubt also come from economic pressures such as increased costs e.g. T-shirts and race timing. The Club would like to put on record ourthanks to Race Dirertor Chris George who steps down after 2 events. and wishes hls successor- lan Grimshaw every success going forward. Junlor section 2022 Key junior achievements We continue to increase OUT membership and the figure is now above 100. We maintained a stable coaching team which allows us to support training for up to 80 athletes on Tuesday evening. We competed on the track at 10 events and we competed in 6 cro55 country ra5. We have 5 individual County champion5 3cr05s various track and field disciplines. We set some stretching targets for last year and the junlors have performed well against them. Target Increase membership to 110 Result Build a succession and development plan to provide the infrastructure to 5UPPOrt training of a peak of 80 athletes Coaching Tearn is now able to stretch to accommodate up to 80 athletes due to increased number of coaches and knowledEe Bulld a succession and development plan to provide the infrastructure to support Coaching Team is now able to stretch to attommodate up to 80 athletes due to
trainin8 of a peak of 80 athletes increased number of coaches and knowledge To have 30% of athletes competing regularly (5 times per yearl 39 athletes are competln8 regularly and have attended S or more events this year {36%) To have 40% of athletes who have competed once during the year 51 athletes have competed in one event this year147%) Aim to have 70% of all athletes training once a week 2023 Objectives l. Increase membership to 120 2. Maintain the Coaching infrastructure to 5UPPOrt training of 80 athletes per session 3. To have 40% of athletes competing regularly15 times per yearl 4. To have 50% of athletes who have competed once during the year 5. Aim to have 60% of all athletes training once a week 5. Events and Raclng It's been a good yearfor club and personal achievements, and we have seen great participation generally acr055 most disciplines. Again, ivs been great to see so many athletes improve their times or take on new challenges. In 2023/24 we will continue to actlvely encourage participation by promoting our various championshlps particularly to new members who may be less aware of what's Involved. Cross Country In the Chiltern League this year we've seen an excellent turnout generally with manv member5 attending at least one race. We maintained our overall position in the league of 6 in the league standings. The Vet men's team returned to the top of the league standlngs, taking the home the gold medal. th Within the ladies, sertion finished in 8th place overall down slightly from 7 posltion and was impacted by injury and unavailability of runners at times. That said there were undoubtedly some strong performances, and it remains true that we have a very strong ladies section when all are available. Road In terms of internal events both the Langmay Trophy and Stag Trophy continued to be well attended in the past 12 months. Turnout has been Consistent good turnout at the road
racers this year and we once a8ain had good participation at marathons across the UK including London and even internationally for example at the 8oston Marathon. Off Road / Trall The off-road serles is home to some great and challenging events. Partlclpatlon has been good this year with the relays belng partScularly well attended again. For the first time in many a year we took part in the Ridgeway Relay and even brought home a trophy (The fastest Mostly Ladies teaml to sit alon85ide those secured at the Greensand's Rid8e relay once again. Track and field From a senior perspectlve this remains a challenge for participation. Although well attended by juniors, as has long been the case that senior participation is a sporadlc and something that perhap5 warrants more attention in the next 12 months. 6. Priorltles for the next year Maintain a minimum membershlp level of at least 200 people across both sections. Where possible look to grow overall membership by approximately 5%. Look to boost the attendance numbers at the Leightonlo thereby improving the revenue generated by the event which can be funnelled back into the club. Invest in coaching courses for those that are keen to develop thelr skills ané support the club so we can enhance the quality of what we offer. Firm aim of getting at least 3 run leaders formally trained up in 2023. Look to Invest anysurplus money we've made to positively enhance what we offer our members and the community. Continue to encoura8e event participation. Evaluate ways we can boost participation in Track and Fleld. Aim to have at least 2 first time male and female participants in each dlscipline (road, trail, T&F, cross country) for 2023. Our thanks go out to all the committee members, coaches and volunteers that help make this club what it is. Without you we cannot funrtion. It's been great to see so many members new and established taking part in ourvarlous club actlvitles and long may that continue. James Lowe Club Chairman {General Committee)
| LEIGHTON BUZZARD ATHLETIC CLUB | LEIGHTON BUZZARD ATHLETIC CLUB | LEIGHTON BUZZARD ATHLETIC CLUB | 1193091 | 1193091 | 1193091 | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01/01/22 | To | 31/12/22 | ||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 8,491 3,893 1,080 1,337 500 50 4 - 15,355 - - - 15,355 3,343 3,772 1,401 2,025 2,122 572 85 915 434 - 14,669 - - - 14,669 686 - 13,959 14,645 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 8,491 3,893 1,080 1,337 500 50 4 - 15,355 - - - 15,355 3,343 3,772 1,401 2,025 2,122 572 85 915 434 - 14,669 - - - 14,669 686 |
Last year to the nearest £ |
||
| Membershipfees | 8,491 | 8,096 | |||||
| Race entries | 3,893 | 3,942 | |||||
| Social functions | 1,080 | 1,585 | |||||
| Club kit | 1,337 | - | |||||
| Grants & donations | 500 | - | |||||
| Other income | 50 | - | |||||
| Interest | 4 | - | |||||
| - | - | ||||||
| Sub total(Gross income for AR) |
15,355 |
13,623 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 13,623 | |||||||
Affiliation fees |
3,343 | 3,000 | |||||
| Race events | 3,772 | 2,762 | |||||
| Social functions | 1,401 | 1,647 | |||||
| Competition fees and transport | 2,025 | 1,215 | |||||
| Club kit | 2,122 | - | |||||
| Medals and engraving | 572 | 580 | |||||
| Equipment | 85 | 748 | |||||
| Venue hire | 915 | 535 | |||||
| Other costs | 434 | 186 | |||||
| - | - | ||||||
| **Sub total ** | 14,669 | 10,673 | |||||
| A4 Asset and investment purchases (see table) |
|||||||
| , | - | ||||||
| - | |||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 10,673 | |||||||
| 686 | - | - | 686 |
2,950 | |||
| - | - | - | - | - | |||
| 13,959 | - | - | 13,959 | 11,009 | |||
| 14,645 | - | - | 14,645 | 13,959 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Notes to the accounts |
Details Current account Savings account Paypal account Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details |
Unrestricted funds to nearest £ 5,679 3,849 5,117 14,645 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - Amount due (optional) - - - - - |
Endowment funds to nearest £ |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| The CIO has not provided any guarantees. The CIO has not entered into any debt arrangemts furing the period, and does not have any debt outstanding |
Signed by one or two trustees on behalf of all the trustees
| Signature | Roger Alan Seldon Print Name Richard AnthonyInchley |
Date of approval |
|---|---|---|
| Richard AnthonyInchley | 05/05/23 | |
| Roger Alan Seldon | 05/05/23 |