## **Trustees’ Annual Report for the period** **From** 1st September 2023 **To** 31st August 2024 **Charity name:** West Bristol Concert Band **Charity registration number:** 1193077 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Advancing the art of music for the public**
**benefit by providing opportunities for**
**learning and performing concert music in**
**the Bristol area.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**West Bristol Concert Band provides the**
**opportunity to high-standard musicians**
**in the Bristol area to develop their playing**
**and ensemble skills through weekly**
**rehearsals and twice-yearly concerts.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees are aware of the guidance**
**on public benefit issued by the Charity**
**Commission.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**All members of West Bristol Concert**
**Band are volunteers and are requested to**
**pay a monthly subscription while**
**attending in-person rehearsals.**
**Contributions of non-trustee members**
**primarily amount to volunteers' time at**
**rehearsals, preparing for rehearsals and**
**performing in concerts.**| **Trustee’s contributions include those of non-trustee members and also organise rehearsals and concerts, carry out administrative duties, assess health and safety risks and prepare annual accounts and reports. N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Rehearsals and performances benefit**
**members by providing a creative outlet, a**
**safe space for learning and improving**
**musical skills, and building community**
**and friendships between members.**
**We have twice yearly concerts (Winter**
**and Summer) plus Carols for a**
**community Christmas Eve Carol service**
**and participate in the bi-yearly Christmas**
**Tree festival in Keynsham.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| |||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity had a small profit of £526**| |
Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The only reserves are held in cash,**
**needed to pay out day to day costs such**
**as hall hire.**| |
Amount of reserves held|Para 1.22|**£4,322 held in cash.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Subscriptions from band members and**
**concert tickets.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**N/A**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Association Model Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee selection is based upon voluntary**
**proposals of new trustees and**
**subsequent election by charity members**
**by open vote at General Meetings.**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**N/A**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**West Bristol Concert Band’s organisation**
**structure is formed of a board of trustees,**
**including a Chair, Treasurer and**
**Secretary.**| |Relationship with any related
parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|West Bristol Concert Band| |---|---| |
Other name the charity uses|N/A| |Registered charitynumber|1193077| |Charity’s principal address|4a Amberly Road, Patchway, Bristol, BS34 6BU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**| |---|---|---|---| ||Mr Matthew Steel|Chair|| ||Mrs Clare Dorothy
Pettifer|Treasurer|| ||Mrs Rachel
Eleanor Brady|Secretary|12th January 2021 - 9th
August 2021| ||Dr Julia Louise
Crunden|Secretary|9th August 2021 -
present| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||**N/A**|N/A|N/A| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||N/A||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** E. Potter **Full name(s)** Emily Potter **Position (eg Secretary,** Interim Secretary **Chair, etc) Date** 23/06/2025 ||**West Bristol Concert Band**|**West Bristol Concert Band**|**West Bristol Concert Band**|**1193077**|**1193077**|**CC16a**| |---|---|---|---|---|---|---| ||**For the period**
**from**|01/09/2023
Period start date|**To**||31/08/2024
Period end date|| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**3,080**
**567**
**120**
**25**
**-**
**-**
**-**
**3,792**
**-**
**-**
**-**
**3,792**
**-**
**2,648**
**150**
**-**
**174**
**294**
**-**
**-**
**-**
**3,266**
**-**
**-**
**-**
**3,266**
**526**
**-**
**3,796**
**4,322**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**-**
**3,080**
**567**
**120**
**25**
**-**
**-**
**-**
**3,792**
**-**
**-**
**-**
**3,792**
**-**
**2,648**
**150**
**-**
**174**
**294**
**-**
**-**
**-**
**3,266**
**-**
**-**
**-**
**3,266**

**526**
**-**
**3,796**
**4,322**|| ||**-**|||||| |Band Members Subscriptions|**3,080**|||||| |Concert Income|**567**|||||| |Playing Carols on the Green in
Shirehampton|**120**|||||| |Deposit Interest|**25**|||||| ||**-**|||||| ||**-**|||||| ||**-**|||||| |**_Sub total_**_(Gross income for_
_AR)_|**3,792**|||||| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| |**None**|**-**|||||| ||**-**|||||| |**_Sub total_**|**-**|||||| |**_Total receipts_**
**A3 Payments**||||||| ||**-**|||||| |Rehearsal Hall Hire|**2,648**|||||| |Concert Costs|**150**|||||| |Publicity& Web Site Costs|**-**|||||| |Fill in Player Costs|**174**|||||| |Instrument Storage|**294**|||||| ||**-**|||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**3,266**|||||| |||||||| |**A4 Asset and investment**
**purchases (see table)**||||||| |**,**
**None**|**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||**526**|**-**|**-**||
**526**|| ||**-**|**-**|**-**||**-**|| ||**3,796**|**-**|**-**||**3,796**|| ||**4,322**|**-**|**-**||**4,322**|| CCXX R1 accounts (SS) 23/06/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|Date of
approval| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank Account - Current
Bank Account - Deposit
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,556**
**-**
**1,766**
**-**
**-**
**-**
**4,322**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Clare Pettifer|| |||Clare Pettifer|30/10/2024| ||||| CCXX R2 accounts (SS) 23/06/2025 2