Trustees' Annual Report for the period
Period start date Period end date 01 09 2023 31 08 2024 To
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1193074
Hauxton Preschool
Charity's principal address Jopling Way Hauxton Cambridge Postcode CB22 5HY
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Kayleigh Delacey | Chair | |||
| Katie Buhecha | Secretary | |||
| Zoe Wallis | General member | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
The setting is governed by the Pre-school Learning Alliance Model CIO Type of governing document Constitution for Childcare Providers 2013.
- (eg. trust deed, constitution)
Trust
How the charity is constituted
- (eg. trust, association, company)
Elected by trustees. Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The charity is run by a volunteer committee drawn from the children's parents. The volunteer committee meets once each half-term. As well as officers (Chair, Treasurer and Secretary) the meetings are attended by the Preschool manager and other committee members. Meeting dates are publicised well in advance and any parent is welcome to attend.
An AGM is held annually where officers are elected or re-elected and the constitution adopted for the following year. Minutes of the AGM are displayed for all parents to consult, along with the constitution. Officers are encouraged to serve for two years in order to provide some continuity for staff and parents.
The charity is supported by the district County Council (South Cambridgeshire) which provides advice and training for trustees and staff. We are a member of the Preschool Learning Alliance.
Hauxton is a small community and our Preschool has a strong relationship with the village Primary School, where many of our children progress to reception class.
Section C Objectives and activities
Hauxton Preschool was established in 1976 to provide preschool play and learning opportunities for village children and has transitioned to a CIO structure in this financial year. The setting maintains a good Summary of the objects of the reputation for providing a caring and stimulating environment for all charity set out in its children, from within Hauxton and its neighbouring villages. This enables governing document children to adapt to being away from home and to take part in structured play and learning activities with other children.
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
Volunteers are vital to the smooth running of our setting. All Committee members (trustees) are volunteers and we depend on parent volunteers for diverse fundraising activities, for occasional support in daily sessions, and to oversee and carry out maintenance and up-keep of our premises.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
This was a difficult year financially for the charity, however we appointed Summary of the main a new Manager in May, and the preschool is now in a strong position with achievements of the charity increased numbers of children. during the year
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Section E Financial review
Our policy is to spend monies raised through fundraising each year for Brief statement of the the immediate benefit of the preschool. charity’s policy on reserves Details of any funds materially n/a in deficit
Further financial review details (Optional information)
Our main source of funding is fees from children attending daily preYou may choose to include school sessions. We accept Early Years Education Funding for children additional information, where from their 3[rd] birthday to age five and have some funded places for relevant about: under-threes. We have a number of fundraising initiatives throughout the the charity’s principal year.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
K.Buhecha Signature(s) K.Delacey Katie Buhecha Full name(s) Kayleigh Delacey Position (eg Secretary, Chair, Chair Secretary etc) Date 23 June 2025
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| Charity Name | No (if any) | ||||
|---|---|---|---|---|---|
| Hauxton Preschool | 1193074 | ||||
| Receipts andpayments accounts | CC16a | ||||
| For the period from |
1st September 2023 Period start date |
To | 31st August 2024 Period end date |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 15,037 45,267 1,136 - - - - - 61,439 - - - 61,439 57,790 2,947 657 2,183 90 1,170 877 496 725 1,625 415 251 175 3,426 72,826 - - - - - - - 72,826 - 11,387 - 19,612 8,225 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 15,037 45,267 1,136 - - - - - 61,439 - - - 61,439 57,790 2,947 657 2,183 90 1,170 877 496 725 1,625 415 251 175 - 3,426 72,826 - - - - - - - 72,826 - 11,387 |
Last year to the nearest £ |
|
| Preschool fees | 15,037 | 21,075 | ||||
| Cambridgeshire CC EarlyYears funding | 45,267 | 67,970 | ||||
| Fundraising-general | 1,136 | 641 | ||||
| Fundraising- specific | - | - | ||||
| Bank interest | - | - | ||||
| Sundry | - | - | ||||
| Grant | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
61,439 |
89,686 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| 89,686 | ||||||
Staff wages |
57,790 | 66,465 | ||||
| Utilitybills | 2,947 | 2,101 | ||||
| Maintenance | 657 | 1,305 | ||||
| Cleaning | 2,183 | 2,041 | ||||
| Rent | 90 | - | ||||
| Insurance and PPA Membership | 1,170 | 1,233 | ||||
| Toys and Equipment | 877 | 995 | ||||
| IT,Stationeryand Postage | 496 | 150 | ||||
| External educators | 725 | - | ||||
| Celebrations / Festivals | 1,625 | 2,013 | ||||
| Extraordinaryfees | 415 | 12,900 | ||||
| Course fees | 251 | 693 | ||||
| Sundry | 175 | - | ||||
| Ofsted fees / DBS checks | 70 | |||||
| Pension | 3,426 | 3,543 | ||||
| **Sub total ** | 72,826 | 93,509 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
Garden landscaping plus new planting area |
- | |||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | - | |||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 93,509 | ||||||
| - 11,387 | - | - |
- 11,387 | - 3,823 | ||
| - | - | - | - | - | ||
| 19,612 | - | - | 19,612 | |||
| 8,225 | - | - |
8,225 | - 3,823 |
CCXX R1 accounts (SS)
23/06/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Unpaid expenses / invoices Details Details Preschool building Furniture, fixtures and fittings Toys and equipment Outside canopy Astroturf Current account Savings account Details Details Total cash funds (agree balances with receipts and payments account(s)) Overdue preschool fees Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8,225 - - - - - 8,225 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - - Fund to which liability relates Amount due (optional) Unrestricted - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
23/06/2025
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Hauxton Preschool members of On accounts for the year 31[st] August 2024 Charity no 1193074 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 21/06/2025 Signed: Name: Sarah Coatsworth Relevant professional Chartered Management Accountant qualification(s) or body (if any): Address: 22 Church Road, Hauxton, Cambridge, CB22 5HS
1
October 2018
IER
Sction B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER