2022-12-31-accounts - Residents Of Meads Playing Field Association

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RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION TRUSTEES REPORT AND UNAUDITED ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2022 Charity Registration number 1193070

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION

CONTENTS

				Page

Trustees' report				1-2


Receipts and payments account				3


Statement of assets and liabilities				4


Notes to the accounts				5 -6


Independent examiner's report				7



LEGAL AND ADMINISTRATIVE INFORMATION

Trustees				Hazel Sneath - Chair
				Kevin Boakes
				Sue Boakes
				Garf Collins
				Mike Dixon
				Sheila Smurthwaite Paisey
				Colin Lockett
				Jessica Gisby
				Brian Greenwell
				Clare Greenwell
				Bernard Lien-Lambert
				Maria Louka
				Peter Stretton


Charity number				1193070

Principal address				The Pavilion
				Upper Carlisle Road
				Eastbourne
				East Sussex
				BN20 7TH

Independent Examiner				Clive Sparks FCCA
				Little Mead
				Maurice Road
				Seaford
				BN25 1BG

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION CHARITABLE INCORPORATED ORGANISATION, registered number 1193070 TRUSTEES' REPORT FOR THE PERIOD ENDED 31 DECEMBER 2022

The trustees present their report and accounts for the period ended 31 December 2022. The accounts have been prepared on the receipts and payments basis.

Structure, governance and management

The Residents of Meads Playing Field Association (the Charity) was incorporated on 11 January 2021. The Charity is a charitable incorporated organisation and is registered as charity number 1193070. It took over the undertaking and assets of the predecessor charity Residents of Meads Playing Field Association charity number 287314.

The trustees who served during the period were:

Hazel Sneath - Chair Kevin Boakes (appointed 27 January 2022) Sue Boakes (appointed 27 January 2022) Garf Collins Mike Dixon Marie Feltham (retired 27 January 2022) Crispin Freeman - Treasurer - (retired 10 March 2022) Jessica Gisby Brian Greenwell (appointed 27 January 2022) Clare Greenwell (reappointed 27 January 2022) Bernard Lien-Lambert Maria Louka Peter Stretton Sheila Smurthwaite Paisey (appointed 10 March 2022) Colin Lockett - Treasurer (appointed 10 March 2022)

The management of the Charity is the responsibility of the trustees who are appointed under the constitution. The trustees hold office from the end of the meeting at which they were elected or co-opted, and hold office till the next annual general meeting. All the trustees are eligible for re-election. New trustees receive training from the existing trustees. There is no formal training programme.

The trustees determine the strategy and priorities of the running, operation, maintenance and activities. The Charity makes use of volunteers to carry out its activities.

Our bankers are CAF Bank and National Westminster Bank plc. Our Independent Examiner is Mr Clive Sparks, Little Mead, Maurice Road, Seaford BN25 1BG

Transactions with related parties during the year are detailed in Note 2. No remuneration was paid to trustees during the year.

The trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Objectives and activities

The objects of the Charity are:

The promotion of community participation in healthy recreation, in particular but not exclusively by, the provision and maintenance of grounds and buildings for the playing of Tennis, Table Tennis, Yoga, and other sports and other activities capable of improving physical or mental health without regard to political religious race gender or other distinctions.
To do all such lawful acts or things as are necessary for the attainment of the primary objects of the Charity and so far as may be necessary or desirable to do such acts or things in collaboration with any person, body, institution, or authority.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake. Our activities during the year included continuing to maintain our existing facilities, and to promote junior membership, coaching, and participation.

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION CHARITABLE INCORPORATED ORGANISATION, registered number 1193070 TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 DECEMBER 2022

Achievements and performance

Membership during the year comprised 214 adult members, 92 under 23 members, and 13 non playing members (2021: 201 adults, 110 under 23, and 10 non playing).

During the period, subject to the regulations to control the covid 19 pandemic, the Charity made its facilities available for use by schools and colleges, and our Head Coach ran successful tennis camps for juniors. The Charity also made its facilities available to the Lawn Tennis Association.

Financial review

The Receipts and Payments Account on page 3 shows a surplus of £20,856 in the unrestricted fund for the period (2021 £17,676). Unrestricted funds opening balance as at 1st January 2022 was £25,225. £3,901 was transferred out of the unrestricted account, representing £8,925 for asset replacements, less £5,024 paid out for the Pavilion fund. This left a balance carried forward of £42,179.

£7,063 was added to the asset replacement fund, being the depreciation for the period on the floodlights, tennis court surfaces, and the storage unit. The balance carried forward on this fund is now £73,193.

There were a number of fund raising events throughout the year, which brought in receipts of £4,561 for the designated pavilion fund. The Summer fair raised £1,073 and the Christmas Fair on 3rd December raised £981. There were associated costs of £1,175, giving a net surplus of £3,386. £1,862 was added to this fund, being the depreciation for the period on the existing pavilion and its fixtures and fittings. £5,024 was deducted from this amount for costs paid out towards the refurbishment of the pavilion, including architects initial and final drawings (£3,000), planning permission (£494) and the structural engineers report and calculations (£1,530). The balance carried forward on this fund is now £64,242.

During the period members contributed £470 to the restricted fund for the pavilion extension, with associated costs of £125, giving a net figure of £345. The balance carried forward on this fund stands at £1,492.

The Statement of Assets and Liabilities on page 4 summarises the Charity's cash and other assets and liabilities at 31 December 2022. Cash at bank and in hand totalled £181,106. The Charity's physical facilities are listed as the land and pavilion, the tennis courts (surfaces and stop netting), floodlights, storage unit, and furniture and equipment. The committee will budget to make further accumulations to the designated fund for asset replacement as part of the reserves policy.

The Charity had no capital commitments as at 31 December 2022.

The trustees consider the Charity has sufficient resources to continue its activities for the foreseeable future.

Reserves policy

At the period end the unrestricted fund was £42,179, the designated fund for asset replacement was £73,193, the designated fund for the pavilion extension was £64,242, and the restricted fund for the pavilion extension was £1,492.

It is the policy of the Charity to maintain reserves to provide working capital and to continue financing the tangible fixed assets without resort to borrowing, and to accumulate annually sufficient sums in the designated fund to enable the periodic replacement of assets subject to gradual wear and tear through use in the Charity's activities. The Charity is also building up a designated reserve to finance the intended extension of the clubhouse, as supplemented by the restricted fund accumulating donations received for the same purpose.

On behalf of the board of trustees

Hazel Sneath

Chair of Trustees Dated: 9th March 2023

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION
CHARITABLE INCORPORATED ORGANISATION, registered number 1193070
RECEIPTS & PAYMENTS ACCOUNT
Period to 31 Dec 2022

	Notes	Unrestricted Fund	Designated Fund for Asset Replacement	Designated Fund for Pavilion Extension	Restricted Fund for Pavilion Extension	Period to 31 Dec 2022	Total 2021
		£	£			£	£
Receipts
Subscriptions & joining fees and guest fees	4	39,635				39,635	37,367
Floodlights		679				679	512
Gift Aid tax recovered		0				0	0
Donations/grants for restricted funds		0			470	470	4,261
Coaching		0				0	467
Club tournament entry receipts		1,580				1,580	921
Hire of facilities		1,450				1,450	1,040
Social events and catering		306		4,561		4,867	0
Catering licence income		0				0	706
Recycled tennis balls		156				156	149
Shop sales & Shop licence income		1,041				1,041	159
Covid-19 Grants		0				0	8,000
Sundry Income		0				0	319
Investment Income
Bank deposit interest		474				474	10
Total Receipts		45,321	0	4,561	470	50,352	53,909

Payments
Social events, catering, and goods for shop		567		1,175		1,742	507
Tennis balls and competition entries		1,149				1,149	881
Coaching		1,200				1,200	1,140
Cleaning & Covid 19 materials		2,898				2,898	3,015
Electricity		746				746	421
Groundsman, grass and hedge cutting		3,075				3,075	2,360
Garden plants		143				143	317
Repairs and Renewals		3,191				3,191	10,315
Insurance		1,983				1,983	1,946
Rates and water		932				932	166
LTA venue subscription		1,320				1,320	0
Licences - TV, Music, & alcohol		683				683	481
Printing postage stationery and advertising		87				87	141
Wifi		449				449	339
Bank charges		81				81	72
Sundry expenses		870			125	995	785
Donation of collection for 3rd parties		71				71	0
Independent examination		0				0	0
		19,441	0	1,175	125	20,741	22,885

Asset Purchases
New Storage unit		0				0	8,300
Pavilion Extension		5,024				5,024	900

Total Payments		24,465	0	1,175	125	25,765	32,085

Net of Receipts & Payments		20,856	0	3,386	345	24,586	21,823
Funds transfer		-3,901	7,063	-3,162		0	0
Net of Receipts & Payments		16,955	7,063	224	345	24,586	21,823

Cash Funds B Fwd at 01 Jan 2022		25,225	66,130	64,018	1,147	156,520	134,696

Cash Fund at 31 Dec 2022		42,179	73,193	64,242	1,492	181,106	156,520

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION
CHARITABLE INCORPORATED ORGANISATION, registered number 1193070
STATEMENT OF ASSETS & LIABILITIES AT 31 DECEMBER 2022

	Notes	Unrestricted Fund	Designated Funds	Restricted Fund	2022

Cash Funds
Nat West Current Account		30821.94		395.00	31,217
Nat West Deposit Account		1862.13	64321.87	1222.00	67,406
CAF Current Account		7163.99	(5,024.00)	(125.00)	2,015
CAF Deposit Account		2,331.00	78136.62		80,468
Cash in hand					0
Total Cash Funds		42,179	137,434	1,492	181,106


Other Monetary Assets
Debtors		0	0	0	0


Stock		0	0	0	0


Assets retained for the charity’s own use (Note 5)
Land		4,486			4,486
Pavilion		31,148			31,148
Tennis Courts		9,965			9,965
Floodlights		22,638			22,638
Storage Unit		7,470			7,470
Furnishings		725			725

		76,431	0	0	76,431

Liabilities

		0	0	0	0

The accounts were approved by the Board of Trustees on 25 March 2023
and signed on behalf of the board of trustees by



Hazel Sneath			Colin Lockett
Chair of Trustees			Treasurer

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION CHARITABLE INCORPORATED ORGANISATION, registered number 1193070 NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 31 DECEMBER 2022

1 Accounting policies

Charity information

Residents of Meads Playing Field Association is an incorporated charitable organisation, registered with the Charity Commission under charity number 1193070 . Its principal address is The Pavilion, Upper Carlisle Road, Eastbourne, East Sussex BN20 4TH.

1.1 Basis of preparation

The accounts have been prepared on the receipts and payments basis in accordance with section 133 of the Charities Act 2011.

The accounts are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these accounts are rounded to the nearest £.

1.2 Going concern

At the time of approving the accounts, the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees have adopted the going concern basis of accounting in preparing the accounts.

1.3 Incoming resources

All income is recognised on receipt of payment.

1.4 Resources expended

Expenditure is recognised when paid and includes attributable VAT which cannot be recovered.

1.5 Tangible fixed assets and depreciation

Tangible fixed assets are listed in the Statement of Assets & Liabilities at cost less notional depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Pavilion 2% straight line (Depreciate over 50 years) Floodlights, and the storage unit 5% straight line (Depreciate over 20 years) Improvements to tennis courts 12.5% straight line (Depreciate over 8 years) Furniture, fittings & equipment 20% straight line (Depreciate over 5 years)

1.6 Accumulated funds

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the trustees report. Unrestricted funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Designated funds have been designated by the trustees for specified purposes as detailed in the trustees report.

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION
CHARITABLE INCORPORATED ORGANISATION, registered number 1193070
NOTES TO THE ACCOUNTS(Continued)

FOR THE PERIOD ENDED 31 DECEMBER 2022

2 Trustees, and related party transactions
During the period none of the trustees (nor any persons connected with them) received any remuneration (2021: none). 9 Trustees were reimbursed for goods and services they purchased on behalf of the Charity totalling £4,812. (2021: 8 trustees £1,336). The trustees are all members of the club, paying the normal membership subscriptions. There were no other related party transactions during the year.

3 Employees
There were no employees duringtheperiod.


4 Subscriptions and joining fees
				2022			2021
				£			£
			Individuals		Individuals
Adult			117	20,065	129		21,640
Couple			68	9,661	48		6,880
Family			14	2,310	26		4,030
Single Adult Family			15	3,375
Under 23			92	1,552	116		2,920
Non playing			13	554	10		400

Total individual members and subscriptionspaid			319	37,516	329		35,870

Guest fees				1,034			657
Joining fees				1,085			840
				39,635			37,367


5 Tangible Fixed Assets
	Land	Pavilion	Floodlights	Tennis	Storage	Furnishing &		Total
				Courts	Unit		Equipment
	£	£	£	£	£		£	£
Cost
At 01 January 2022	4,486	51,928	32,340	76,548	8,300		29,228	202,829
Additions		5,024						5,024
Disposals								0

At 31 December 2022	4,486	56,952	32,340	76,548	8,300		29,228	207,853

Depreciation
At 01 January 2022	0	24,665	8,085	61,552	415		27,780	122,497
Charge for the year		1,139	1,617	5,031	415		723	8,925
Disposals

At 31 December 2022	0	25,805	9,702	66,583	830		28,502	131,422

Net Book Value
At 31 December 2022	4,486	31,148	22,638	9,965	7,470		725	76,431

At 01 January 2022	4,486	27,263	24,255	14,996	7,885		1,448	80,332

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION	RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION
CHARITABLE INCORPORATED ORGANISATION, registered number 1193070
NOTES TO THE ACCOUNTS(Continued)

FOR THE PERIOD ENDED 31 DECEMBER 2022

2 Trustees, and related party transactions
During the period none of the trustees (nor any persons connected with them) received any remuneration (2021: none). 9 Trustees were reimbursed for goods and services they purchased on behalf of the Charity totalling £4,812. (2021: 8 trustees £1,336). The trustees are all members of the club, paying the normal membership subscriptions. There were no other related party transactions during the year.

3 Employees
There were no employees duringtheperiod.


4 Subscriptions and joining fees
				2022			2021
				£			£
			Individuals		Individuals
Adult			117	20,065	129		21,640
Couple			68	9,661	48		6,880
Family			14	2,310	26		4,030
Single Adult Family			15	3,375
Under 23			92	1,552	116		2,920
Non playing			13	554	10		400

Total individual members and subscriptionspaid			319	37,516	329		35,870

Guest fees				1,034			657
Joining fees				1,085			840
				39,635			37,367


5 Tangible Fixed Assets
	Land	Pavilion	Floodlights	Tennis	Storage	Furnishing &		Total
				Courts	Unit		Equipment
	£	£	£	£	£		£	£
Cost
At 01 January 2022	4,486	51,928	32,340	76,548	8,300		29,228	202,829
Additions		5,024						5,024
Disposals								0

At 31 December 2022	4,486	56,952	32,340	76,548	8,300		29,228	207,853

Depreciation
At 01 January 2022	0	24,665	8,085	61,552	415		27,780	122,497
Charge for the year		1,139	1,617	5,031	415		723	8,925
Disposals

At 31 December 2022	0	25,805	9,702	66,583	830		28,502	131,422

Net Book Value
At 31 December 2022	4,486	31,148	22,638	9,965	7,470		725	76,431

At 01 January 2022	4,486	27,263	24,255	14,996	7,885		1,448	80,332

RESIDENTS OF MEADS PLAYING FIELD ASSOCIATION CHARITABLE INCORPORATED ORGANISATION, registered number 1193070 Independent Examiner’s Report

For Period Ended 31 December 2022

Independent examiner’s report to the trustees of Residents of Meads Playing Field Association

I report to the charity trustees on my examination of the accounts of the Residents of Meads Playing Field Association charity number 1193070 (the Charity) for the period from 1 January 2022 to 31 December 2022.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1) accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or

2) the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Clive Sparks FCCA

Little Mead, Maurice Road Seaford BN25 1BG

Dated: 01-03-2023…………..