## **Trustees' annual report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 01 2023 **To** 31 12 2023 ## Reference and administration details **Charity name** _Sanskriti (Reading)_ **Other names charity is known by** _N/A_ **Registered charity number (if any)** _1192984_ **Charity's principal address** _24 Tamarind Way Earley Reading_ **Postcode** _RG6 5GR_ **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any) year to appoint trustee (if any)
1 Soumitra Roy
2 Dolan Majumder
Santanu Basu
3
Dibyendu
4 Bhattacharya
5 Somnath Mitra
6 Sanjoy Sarkar
7 Sushmita Banerjee
8 Bedanuj Dasgupta
9 Jay Sinha
10
11
12
13
14
15
16
17
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1 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisors (Optional information)** |**Names and addresses of**|**advisors (Optional information)**|**advisors (Optional information)**| |---|---|---| |**Type of advisor**|**Name**
**Address**|| |**Bank**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document _Constitution adopted 5[th] January 2021_ (eg. trust deed, constitution) How the charity is constituted _Charitable Incorporated Organisation (CIO)_ (eg. trust, association, company) _Trustees were appointed at inception and appointed or reappointed annually_ Trustee selection methods _at the Annual General Meeting_ (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** _Membership to the organisation is open to any family who are aligned with the work and thoughts of the organisation._ You **may choose** to include additional information, where relevant, about: _The trustees oversee the charity governance matters while the executive committee decides and manages the day to day running of the organisation._ Policies and procedures _There is some overlap between the trustees and executive committee._ adopted for the induction and _The executive committee seeks trustee’s views on charity matters. Both_ training of trustees _trustees and executive committee work together in deciding the events and activities to ensure that they align with the charity objectives._ The charity’s organisational structure and any wider network with which the charity works _All trustees give their time voluntarily and received no remuneration or other benefits._ Relationship with any related parties Trustees’ consideration of major risks and the system and procedures to manage them 2 ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** _The advancement of education of the public in the UK in Indian culture through the provision of traditional Indian cultural events. The relief of financial hardship, either generally or individually, of people living in India by making grants of money to charities for providing or paying for items, services or facilities._ _In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit._ _The main activities that we undertook in 2023 are as follows:_ - _Saraswati Puja_ - _Cultural programme (Sycamore Fest & Porshia Sen)_ - _Donation to Swadhina_ **Summary of the main activities undertaken for the public benefit in relation to these objects**  _Kali Puja and Diwali event;_  _Donation to Kankhal Medical Aid_  _Members event – Holi (Festival of Colours) & Nababorsho (Bengali New Year)_ - _Charity Outdoor Day_ _Saraswati Puja and Kali Puja & Diwali event are festivities that highlight the multi-cultural facet of the Indian community. It engages the community with greater social participation in traditional ceremonies, at the same time spreading the rich cultural heritage of India within the community. These events were open to the general public._ _The fest and musical programme that was organized in October 2023 supported our objective of spreading Indian culture, througharts and music, to the people in the UK. This event was a ticketed event mainly to cover the cost of organizing the programme._ _Sanskriti, through its donation to an Indian charity Swadhina, fulfilled and continue its long-standing ambition to support girls’ education in rural India and to support the underprivileged through the provision of educational facilities. Swadhina, a registered charity in India, works at the ground level and Sanskriti through its collaboration with Swadhina, launched the opening and running of the educational facility in the Musabani area of Jharkhand, India. The Charity Outdoor Day was organized in July 2023 as a fund raising event to raise fund for this worthy cause._ _Kankhal Medical Aid (KMA) helps the Ramakrishna Sevashram Charity Hospital in Hardwar, India in its quest to provide free medical aid to the poor people of the neighbouring villages. Sanskriti has been supporting KMA for many years and that support was continued in 2023._ 3 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: Policy on grantmaking _We are grateful for the many hours ourmembers have put in -in planning, organizing and executing the events during the year._ _This included the AGM held in February 2023 where the trustees presented the charity work that we did in the previous year and our future ambition, and the executive committee members presented the event plans for 2023._ Policy programme related investment Contribution made by Volunteers 4 ## Achievements and performance **Summary of the main achievements of the charity** _Organising the Charity Outdoor Day (fund raising event for Swadhina)_ **during the year.** _AGM held in person on 18[th] February Organizing the fest showcasing art and culture and Porshia Sen at Global Academy, Hayes Kali Pujo & Diwali Event at Braywick Leisure Centre, Maidenhead with a footfall of 1000_ 5 **Financial review** **Brief statement of the charity’s policy on reserves** _operational unforeseen expenditure that may occur_ . **Details of any funds materially in deficit** _applicable_ ## **Further financial review details: (Optional information)** _Our main source of funds this year has been membership fees, donations during the Kali Puja & Diwali event, donations from members, donation during Charity Outdoor Day event, sponsorship funds received from advertisers during the fest and cultural programme and Kali Puja & Diwali event, and donations from non-members for Kali Puja and Saraswati Puja events._ You **may choose** to include additional information, where relevant about: The charity’s principal sources of funds (including any fundraising). _The expenditure during 2023 has supported our objective of advancing the_ How expenditure has _cause of spreading Indian culture among the public in the UK through the_ supported the key objectives _organisation of art and cultural event, Kali Puja & Diwali event and Saraswati_ of the charity. _Puja event. Expenditure like venue hire costs, artist expenses, food cost during events formed majority of the expenses during the year._ Investment policy and objectives including any ethical investment policy adopted. _Donation was made to Swadhina, a charity in India for maintaining girls’ educational facility in Musabani area of Jharkhand, India. Donation was also made to Kankhal Medical Aid – a charity which supports the medical needs of the underprivileged in Hardwar, India – both supporting our other objective._ _Expenditure was also incurred to support operational cost e.g. cost of insurance, web hosting cost and garage hire cost._ ## **Other optional information** ## _Future Plans_ _The coming year will see a continued emphasis on using the balance funds in 2023 to be used for our charitable causes. And to grow Sanskriti’s membership base with more volunteers contributing to our events and cause._ 6 ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Somnath Mitra Soumitra Roy **Position (eg chair,** _Trustee Trustee_ **etc)** **Date** 18.09.2024. 7 Sanskriti (Reading) 31 December 2023 Charity no.: 1192984 Company no.: I report to the charity trustees on my examination of the accounts of the above charity for the year ended 31 December 2023 As the charity’s trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charity Act 2011 (“the 2011 Act”). I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that: - Accounting records were not kept in accordance with section 130 of the Act or - The accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
28 September 2023
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## **Disclosure section** Only complete if the examiner needs to highlight material problems. **Give here brief details of any items that the examiner wishes to disclose** . 9 **----- Start of picture text -----**
Charity Name No (if any)
1192984
Receipts and payments accounts
CC16a
Period start date Period end
for the period To date
01/01/2023 31/12/2023
Charity Name
Section A Receipts and payments
Unrestricted Endowment Total
Restricted funds Last year
funds funds funds to
to the nearest the to the nearest
to the nearest £ to the nearest £
£ nearest £ £
A1 Receipts
submission See separate account -
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-
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Sub total -
A2 Asset and investment
sales, etc. - - - - -
Total receipts
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**A3 Payments** 10 - - - - - - - - - _**Sub total**_ - 11 **----- Start of picture text -----**
A4 Asset and investment
purchases, etc.
- -
Total payments -
Net of receipts/(payments)
-
A5 Transfers Between
Funds - - -
A6 Cash funds last year
end -
Cash funds this year end
- -
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Details
funds funds funds
Categories
to nearest £ to nearest to nearest £
£
B1 Cash funds See separate account
- -
submission.
-
- -
Total cash funds - -
(agree balances with receipts and
payments account(s))
B2 Other monetary assets
- -
-
- -
Fund to which Cost Current value
asset belongs (optional) (optional)
B3 Investment assets
- -
- -
Fund to which Cost Current value
asset belongs (optional) (optional)
B4 Assets retained for the
charity’s own use - -
-
- -
Fund to which Amount When due
liability relates due (optional)
(optional)
B5 Liabilities
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12 **Signed (on behalf of all the trustees)** 13 CHARITY COMMISSION FOR ENGLAND AND WALES SANSKRITI (READING) Receipts and payments accounts CC16a For the perlod from 0110112023 3111212023 Section A Receipts and payments Unrestricted funds to th• n•arn•t Restrlcted funds Endowment fund8 Total fund8 Last y•ar to th• n•arn•t £ to tho n•ar•st £ to th• n•ar••t £ to th• n•ar•st £ A1 Receipts Membershlp Fees Donatson from Mambers ft>r Saraswati Puja Donation from Non-members for Saraswati Puja Sponsorship for Saraswdti Puja 1,550 1,225 50 669 449 12 D￿tion from Members for Holi Donation from Member5 for Bengall New Year Day celebration 318 662 Donation from Member5 for Charity Walk Donabon from Non-mernbers for Charity W81k Sponsorship for Charity Walk Donation frDm mernbe￿ for Sycome Fest & Cultufdl PrDgramm8 Donation from Non-members for Cultufdl Progrdmme Sponsorship for Cultural Programme Donation from Members for Kali Puja 1,073 1.534 270 150 1,480 1,480 1.360 2.525 7,782 995 7.743 1.550 11,324 .743 Donation frDm Non-member5 for Kali Puja Sponsorship for Kali Puja Collection frDm Charity Stall Sponsorship from Amazon Europe Gift Aid from HMRC UKBC - Cultural PrDgramme Dues Donation from Members for Organization Meetings 7,335 5.700 750 105 298 19 2.482 150 19 2,482 150 288 Sub total (Gross income for AR) 29,604 31.097 A2 Asset and investment sales, (see table). Sub total 29,604 31,097 A3 Payments Donation to UK based Charity KANKHAL MEDICAL AID Donation to IrKlia based Charity SWADHINA Bank Charges for Donation Hall Hire for Saraswati Puja Sarawdti Puia Expenses Saraswati Puja food material purchase 400 400 500 934 17 555 247 934 17 555 247 168 121 337 SaraS￿ati Puja Cultural Programme Saraswati Puja miscellaneous expenses 337 31 10 Hall Hire for Holi celebration Holi celebration - Food Hall Hire for Bengali New Year Day Celebration Bengali New Year Day Celebration - food 10 63 216 24 216 88 88 629 Marquee Hire Expenses for Charity Walk CCXX R1 a(xounts 629 831 ss 189 189 171101 02 F(xxl & Ottw Expenses ￿ Charity Walk 717 1.700 717 Hall Hire E)penw for Cultural 1,175 Air bckeL Vtsa & F(xxJ Expenses Cultural programme Cullural Fyogrdmme other expenses Hall Hire for Kali PuJ"a Kali Pu)a Expenses Kali Puja f(JxJ material purchase Kali Puia utensils hire Cultural p￿raMMO - Kali Puja Kali Puja Sound Systom HirB Kali Pula Gazetx) HirB Decordtion expenses 1.175 1,9SS 1,496 635 5.035 215 5,856 997 1,200 310 225 597 5,603 635 S,035 215 S856 8,750 318 2.697 519 310 225 597 331 4T1 500 1280 i• Van hire (x)st Helper expenses Se(￿rity expenses Miscellaneous expenses - Kali Pula Hall Hire for Annual General Meetsng Ma Kali Idol Freight Charges Annual Gener31 Meeting f￿1 expenses 1200 300 62 100 715 482 185 100 715 129 60 158 407 37 89 250 600 Public ￿abilIty Insuran Web Page Maintenance cost New Laptop ￿1rChaSe Software development Bank charges Extemal Auditor payment Garage Hire Food Expenses fcy Cultural PrDgrdmm8 129 313 259 144 158 407 37 89 215 Hall Hire for Or￿an￿a￿on Meetsng Food Expenses ts Organization Meeting 270 261 Sub total 28,498 28.498 A4 Asset and investment purchases, see table Sub total 28.498 28.498 32,020 Net of receipts/(payments) AS Transfers t￿tween funds A6 Cash funds last year end Cash funds this year end 1,106 1.106 922 33,302 34,408 33,302 34,408 34,225 33,302 CCXX R2 accounts (SS) 1711012024 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearo•t £ Restrlcted funds to ne•rnst £ Endowment fund8 to n•are•t £ Categories Details B1 Cash funds Deposited in Bank 34.316 Cash in hand 93 Total cash funds 34,408 (agrBe balances with receipts 8rxJ payments account(s)) Unrestrlcted funds to nearest £ Restrlcted funds to nearost £ Endowment funds to noarest £ Details Details Fund to whlch asset belon Cost (optlonal) Current value onal B3 Investment assets Details Fund to whlch asset belon Current value onal Cost (optlonal) B4 Assets retained for the charitys own use Fund to whlch Ilabll relates Details Amount due onal When due onal B5 Liabilities Signed by one or tva) trustees on behalf of all the trustees Signature Print Name Date of roval Soumitra Ro 2410912024 CCXX R3 accounts (SS) 1711012024 Sanskriti (Reading) 31 December 2023 Charity no.: 1192984 Company no.: I report to the charity trustees on my examination of the accounts of the above charity for the year ended 31 December 2023 As the charity’s trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charity Act 2011 (“the 2011 Act”). I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that: - Accounting records were not kept in accordance with section 130 of the Act or - The accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
28 September 2023
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