Trustees’ Annual Report for the period
From 4/01/2023 TO 3/1/2024
Charity name: Xplore Arts
Charity registration number: 1192955
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit, in the east and south east of England: 1. The advancement of education particularly, but without limitation, through workshops and training programmes in digital creative platforms including animation, film and visual arts 2. The promotion of the arts, particularly, but without limitation, to promoting digital arts through exhibitions and events. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Having completed 2 major projects in the previous year, this year was spent looking for new funding streams. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year was spent looking for new sources of funding |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity ended the year with a positive bank balance of £380. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity does not hold reserves at this time |
| Amount of reserves held | Para 1.22 | Zero |
| Reasons for holding zero reserves |
Para 1.22 | The activities undertaken are entirely grant funded. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Initial Trustee selection was by approach to individuals known to be active in the area of interest of the charity |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Xplore Arts |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1192955 |
| Charity’s principal address | 1 Armstrong Close Danbury Essex CM3 4PW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Vivian Green | Chair | 4/1/2021 -present | ||
| Kelli-Marie Sellwood |
4/1/2021 - present | |||
| David Herbert | 4/1/2021 -present | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Not applicable, charity does not have any employees
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Vivian John Green
Position (eg Secretary, Chair Chair, etc)
Date
23/10/2023
| Charity Name |
Charity Name |
Charity Name |
No (if any) | CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 1/4/2023 |
To | Period end date 1/3/2024 |
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| Section A Receipts and payments | |||||
| A1 Receipts Donation National LotteryHeritage Grant Eventbrite Income - - - - - - - - Sub total - Total receipts - A3 Payments Specialist Labour Materials 9 Insurance 96 Space Hire Publicity - - - - Sub total 105 - - Sub total - Total payments 105 Net of receipts/(payments) - 105 A5 Transfers between funds - A6 Cash funds last year end 485 Cash funds this year end 380 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ - - - - - - - - - - - - - - 9 96 - - - - - - 105 - - - 105 - 105 - 485 380 |
Last year to the nearest £ |
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| - | - | 485 | - | ||
| - | - | 380 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Bank Balance Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 380 - - 380 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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| to nearest £ Endowment funds |
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Signed by one or two trustees on behalf of all the trustees
Signature
Print Name
Date of approval 10/23/2024