## **Minutes of BOAS Council Meeting**
## **17[th] April 2024 @ 1310 MS Teams**
**Chair** : Andy Presland (AP)
**In attendance:** Adrian Kwa (AK) Secretary June Rahman (JR) Treasurer Anand Arora (AA) Chandra Kumar (CK) Keith Allman (KA) Santhana Kannan (SK) Bobby Malik (BM) Senthil Vijayan (SV) Jon Clarke (JC) Friedrich Lersch (FL) Stefanos Ioannides (SI) **Apologies:** Andrey Varvinskiy (AV) Chris Dodds (CD) Tom Eke (TE)
## **1. Welcome and apologies**
AP welcomed members of the council to the meeting. Apologies as above.
## **2. Minutes of Council Meeting Sept 23**
Minutes accepted as a true record of the meeting
## **3. Matters arising**
Nil to discuss
## **4. President’s report**
Good meeting at Torquay. Matt Allen updated the website which is well received
## **5. Secretary’s report and update on membership**
AK mentioned that since the switch of website, he has lost track of the new joiners as he no longer gets email notification. AP will ask MA and JR to work with AK to rebuild the database. Membership stands at 161 at last count in Jan 2024. Lifetime membership list reviewed. CK mentioned that Gary Fanning passed away 2 years ago and maybe should be acknowledge in a separate section on the website. To be reviewed.
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## **6. Treasurer's report**
JR said we are £51000 in credit. Torquay ASM generated around £1000 in profit. There is money available to raise the profile of BOAS, which hopefully will attract more sponsorship for future meeting.
## **7. Council membership and elections**
Council membership review. Secretary role up for renewal. AK is delighted to continue, but this will be ratified at the next AGM. Other positions to be review at next meeting and ratified at AGM 2025.
## **8. BOAS Scientific Meeting 2024 and beyond**
To be held at Trent Bridge on 9[th] September. BADS will give a talk in one of the sessions. Discussed different method of getting the message out. 2025 to be held in RSM London, maybe with Head and Neck group. 2027 in Ireland or other parts of Europe?
## **9. WCOA 2024 and beyond**
WCOA lilkely to be a good meeting in Brazil. Workshop sold out. 400+ delegates expected. No plans currently for 2028.
## **10. Ophthalmic Anaesthesia Journal**
JC reports that we currently create 1 journal and 1 newsletter per year. Older journals now on the website, but difficult to search. Discussion around whether to open access to all journals. Latest version only available to paid members currently, others will be open access. JC to update guidance for future authors.
## **11. BOAS website and Social Media**
More contented need for the website. Including interesting cases etc for forum. Perhaps links from other sources like YouTube.
## **12. BOAS governance**
AP still working on the documents. CIO document ready to be published on website. Governance document still being reviewed by AP. Governance Lead role currently vacant.
## **13. Joint College Guidelines**
1[st] meeting done, and 1[st] round of journal review done. Await next phase in the process.
## **14. GoCardless Alternative**
Paypal now available. GoCardless to remain for those already using that for subscription. To introduce Apple and Android Pay. Consider getting payment machine like Square.
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## **15. AOB**
## Nil
## **16. Date and time of next meeting**
- 11[th] September 1430
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## Treasurer’s report for BOAS Council meeting 20[th] June 2022, Online (Zoom)
Compiled by Dr. Santhana Kannan, Treasurer, BOAS.
## 1. FY 2021-22 Summary
|**Assets & Liabilities**|**2021 -22**|**2020 -21**|**2019 -20**|
|---|---|---|---|
|||||
|**Monetary Assets**||||
|Bank and cash balances:||||
|Bank current account(HSBC)|49652.87|50377.20|56280.11|
|BOAS annual communitymeetingaccount|closed|closed|771.20|
|||||
|**TOTAL FUNDS(as of 31st March)**|**49653**|**50377**|**57,051**|
|**Description – Receipts andpayments**|**2021-22**|**2020-21**|**2019-20**|
|---|---|---|---|
|||||
|**Receipts**||||
|Member subscriptions|3243.81|3562.60|3,068.12|
|Receipt – NatWest account transfer||567.7||
|Receipts - Member's Conference Engelberg
(excludes directpayment to ESOA)|||4,194.16|
|BOAS 2022 Registration|529.83|||
|**Total Receipts**|**3773.64**|**3562.60**|**7,262.28**|
|||||
|||||
|**Payments**||||
|CIO solicitor fees||4800||
|BOAS TRAINEE PRIZE|705|500||
|BOAS 2020 CONF DOMAIN – M ALLEN||122.40||
|ZOOM subscription|143.88|143.88||
|Postage/stationery /zoom sub|423.12|286.93||
|Members travel expenses (excl. ESOA / BOAS
Conference)||-|535.40|
|Independent Examination of accounts|234|-|234|
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|Administration charges(meet venue rent)||-|164|
|---|---|---|---|
|Expenses - BOAS conference Engelberg2019||-|3,820.55|
|Website update charges|367|-|139.12|
|Ophthalmic Anaesthesiajournal(3 issues)|2550|4050|344.12|
|BOAS/ESOA 2019 conference support||-|4,064.77|
|Conf/service appreciation tokengift|60|130|86.90|
|Bank account charges|15|||
|**Totalpayments**|**4498**|**10033.20**|**9,388.86**|
|||||
|**Net**|**-724**|**- 6470.60**|**- 2126.58**|
|||||
|Cash and bank balances at beginningof FY|50377|56280.11|59,178|
|||||
|Cash and bank balances at end of FY|**49653**|**50377**|**57,051**|
|||||
## **Comments –**
Membership receipts decreased by £ 318 during the year. Payments made through ‘Go Cardless’ are credited after deduction of their fees (at source). The income includes £ 530 paid towards registration for BOAS 2022 conference. If we exclude that income, the deficit for the fiscal year is £ 1254. Expenses journal and Trainee prizes formed the bulk of outgoings. (The total prize money was increased from £ 500 to £ 700). Although the cash balance is healthy, this is the third consecutive year we have spent more than our income albeit the deficit amount has reduced. The virtual meetings held last year saved us travel, stay and venue expenses.
## FILING OF ACCOUNTS for 2021-22
The relevant spreadsheets and copies of invoices will be forwarded to our accountants (Mr. Andrew Young (from Cummins & Young) in due course. No difficulty is anticipated in filing of accounts.
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