## **Trustees’ Annual Report for the period**
**From 1 Dec 2022 Period start date To 1 Dec 2023 Period end date**
## **Charity name: Scole Parish Hub**
## **Charity registration number: 1192923**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to establish and
run a village hall and to promote for the
benefit of the inhabitants of the Parish of
Scole (“area of benefit”) without distinction of
sex, sexual orientation, age, disability,
nationality, race or political, religious or other
opinions the provision of facilities for
recreation or other leisure time occupation of
individuals who have need of such facilities
by reason of their youth, age, infirmity or
disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and
with the object of improving the conditions of
life of the said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The activities of the CIO over the reporting
period remained focussed on the initial and
required procedures for establishing the
village hall. Changes in funding priorities at
local and national levels also impacted
funding applications, but during the year the
Trustees worked closely with officers of
South Norfolk District Council (SNDC) to
explore opportunities for District and County
Council funding, alongside other sources.
Following these discussions, SNDC initiated
a feasibility study for the project, run by an
external company. This included an in-depth
analysis of local needs and benchmarking
against some 30+ other village halls in the
district and county. Although the feasibility
study concluded that there was strong
support and a clear need for a new village
hall in the Parish, it raised doubts about
long-term sustainability based on the current
plans and financial climate. Changes in
relevant SNDC staff, the merger of SNDC
and Broadlands council services and plans
for development of the local playing fields
building further complicated matters. Further|
|||discussions on possible options will take
place early in 2024.
Discussions between The Charity and Parish
Council regarding the lease for the land were
finally concluded with agreement from both
sides. However, until funding for the whole
project is in place the Charity are unable to
commit to the responsibilities inherent to the
lease, and signing the lease was therefore
put on hold for the time being.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had
regard to the Charity Commission’s
guidance on public benefit.|
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
The Scole Parish Hub CIO is not long
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|||The Scole Parish Hub CIO is not long|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|established, and until its first objective is
fulfilled (i.e. building of village hall) is clearly
limited in terms of the benefits it can provide
to the local community or society as a whole.
The main achievements of the charity over
the first reporting period are:
1. Continued discussion with interested
parties including SNDC, Scole Parish
Council and the local community concerning
the proposed format and function of the
building, in the light of changing priorities
and provision of other local facilities
following the pandemic and worsening
national financial position.
2. Contributed to Project feasibility study
commissioned by SNDC.
3. Following legal advice and further
discussions, agreed terms for proposed
lease with Scole Parish Council for the land
on which the village hall will be built (and
which is legally designated for this purpose).
However, signing lease delayed until funding
streams are more certain.
4. Continued discussions with local and
national funding agencies.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
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Review of the charity’s Para 1.21 Funds in the CIO’s bank account on 1st Dec
financial position at the end 2023 were £4,003. Income during the
of the period reporting period was £2501, and expenditure
£2752 (inc. £94 VAT omitted from last
reporting period; see accounts). Income
during the period related primarily to
reimbursement of costs for an architect by
South Norfolk District Council from the S106
funds dedicated to the project which they
hold.
Statement explaining the Para 1.22 No reserves currently held. Contingency
policy for holding reserves funds will be incorporated into applications
stating why they are held for funding.
Amount of reserves held Para 1.22 None
Reasons for holding zero Para 1.22 The Charity has no recurrent income stream
reserves until funding applications are successful and
the first phase of the build completed and
operational.
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 The Charity is entirely dependent on
uncertainties about the successfully obtaining external funding for
charity continuing as a going the initial build.
concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission approved CIO
Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation (CIO)|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Founding Trustees initially appointed by
agreement; thereafter trustees elected at the
Annual General Meeting according to the
CIO’s constitution.
No other body or person is entitled to
appoint trustees.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
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Charity name Scole Parish Hub CIO
Other name the charity uses Scole Parish Hub and Heritage Centre
Registered charity number 1192923
Charity’s principal address Calvers Farm, Norwich Road, Thelveton Diss IP21 4NG
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Corinne Moore Chair of Trustees Whole year None
2 Jeremy Ward Treasurer/Secretary Whole year None
3 David Hillier Whole year None
4 Judy Lewis Whole year None
5 Elizabeth Baines Whole year None
6 Dolores Ward Whole year None
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved **Director name None**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
None
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
None
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
Declarations
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustses
Slgnature(s)
Full namels)
Position (eg Secretary?
Chair, etc)
Corinne Moore
Jeremy PT Ward
Chair, 2022-2023
Treasurerlsecretary
Date
Iq_Oa-2olL
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Charity Name No (if any)
Scole Parish Hub 1192923
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Dec-22 01-Dec-23
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
South Norfolk District Council S106 2,465 - - 2,465 2,956
(reimbursement) - - - -
Amazon donation 36 - - 36 13
- - - 13
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 2,501 2,982
AR) [ 2,501 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 2,501 - - 2,501 2,982
A3 Payments
Bank Charges Unity Bank 67 - - 67 72
Architect fees for modification of plans 2,465 - - 2,465 466
Quantity surveyor - - - 2,280
Solicitors - - - 1,030
Public liability insurance (Zurich) 126 - - 126 157
VAT on purchase brought forward from
2021-2022
94 - - 94
Sub total [ 2,752 ] - - 2,752 4,005
A4 Asset and investment
purchases, (see table)
Marquees for community information and
fundraising events (as per SNDC grant)
- - -
- - - -
Sub total [ - ] - - - -
Total payments [ 2,752 ] - - 2,752 4,005
Net of receipts/(payments) - 251 - - - 251 - 1,023
A5 Transfers between funds - - - - -
A6 Cash funds last year end 4,254 - - 4,254 -
Cash funds this year end 4,003 - - 4,003 4,253
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1
2024-02-19
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
None
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
Bank account
**Details**
**Details**
Marquees x 2
**Details**
None
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,003**
**-**
**-**
**-**
**-**
**-**
**4,003**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
main
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Corinne Moore
Jeremy Ward|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**200**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
19-Feb-24
19-Feb-24|
2
2024-02-19