## **Trustees’ Annual Report for the period** **From 1 Dec 2021 Period start date To 1 Dec 2022 Period end date** ## **Charity name: Scole Parish Hub** ## **Charity registration number: 1192923** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to establish and
run a village hall and to promote for the
benefit of the inhabitants of the Parish of
Scole (“area of benefit”) without distinction of
sex, sexual orientation, age, disability,
nationality, race or political, religious or other
opinions the provision of facilities for
recreation or other leisure time occupation of
individuals who have need of such facilities
by reason of their youth, age, infirmity or
disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and
with the object of improving the conditions of
life of the said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The activities of the CIO over the reporting
period remained significantly impacted by
the pandemic, but continue to be focussed
on the initial and required procedures for
establishing the village hall. Changes in
funding priorities at local and national levels
also impacted funding applications, but
during the year the Trustees worked closely
with officers of South Norfolk District Council
to explore opportunities for in particular
District and County Council funding,
alongside other sources. Discussions
continued between The Charity and Parish
Council regarding obtaining a long lease for
the land from the Parish Council. Although
agreed in principle, significant delays were
encountered during drawing up the legal
documents due to disagreements between
the legal representatives of the Parish
Council and Charity. Following discussions
to break the deadlock between the chair of
the Parish Council and Secretary of the
Scole Parish Hub, a final lease agreement is
likely to be approved by both parties early in
2023.| ||Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had
regard to the Charity Commission’s
guidance on public benefit.| |---|---|---|---| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Scole Parish Hub CIO is not long
established, and until its first objective is
fulfilled (i.e. building of village hall) is clearly
limited in terms of the benefits it can provide
to the local community or society as a whole.
The main achievements of the charity over
the first reporting period are:
1. Continued discussion with interested
parties including Scole Parish Council and
the local community concerning the
proposed format and function of the building,
in the light of changing priorities and
provision of other local facilities following the
pandemic and worsening national financial
position. This included a very successful
open meeting for all residents and interested
parties where the CIOs’s current plans were
displayed and discussed.
2. In the light of the above, obtaining revised
plans and building costs estimates
3. Obtaining legal advice regarding the
proposed lease with Scole Parish Council for
the land on which the village hall will be built| (and which is legally designated for this purpose). Lengthy discussions with our solicitors and the Parish Council regarding the precise format of the lease. Finally agreeing terms for a long-term lease with pepper-corn rent towards the end of 2022, with formal approval likely early in 2023. 4. Continued discussions with local and national funding agencies, though formal applications cannot be made until lease of the land is signed off. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Funds in the CIO’s bank account on 1st Dec
2022 were £4,253. Income during the
reporting period was £ £2,982, and
expenditure £4,005 (see accounts). Income
during the period related primarily to
reimbursement of costs for a quantity
surveyor by South Norfolk District Council
from the S106 funds dedicated to the project
which they hold.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No reserves currently held. Contingency
funds will be incorporated into applications
for funding.| |Amount of reserves held|Para 1.22|None| |Reasons for holding zero
reserves|Para 1.22|The Charity has no recurrent income stream
until funding applications are successful and
the first phase of the build completed and
operational, so| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Charity is entirely dependent on
successfully obtaining external funding for
the initial build.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission approved CIO
Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Founding Trustees initially appointed by
agreement; thereafter trustees elected at the
Annual General Meeting according to the
CIO’s constitution.
No other body or person is entitled to
appoint trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Scole Parish Hub CIO| |---|---| |Other name the charity uses|Scole Parish Hub and Heritage Centre| |Registered charity number|1192923| |Charity’s principal address|Calvers Farm, Norwich Road, Thelveton Diss IP21 4NG| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Corinne Moore|Chair of Trustees|Whole year|None| ||Jeremy Ward|Treasurer/Secretary|Whole year|None| ||David Hillier||Whole year|None| ||Judy Lewis||Whole year|None| ||Elizabeth Baines||Whole year|None| ||Dolores Ward||Whole year|None| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** None ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **None** ## **Other optional information** Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Slgnaturnls LkLkL£L Full name($) Corinne Moore Jeremy PT Ward Position (eg Secretary, Chair, etc) Chair Treasurer/secretary 12 October 2023 **Charity Name No (if any) Scole Parish Hub 1192923 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01-Dec-21 01-Dec-22 |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**2,956**
**-**
**13**
**13**
**-**
**-**
**-**
**-**
**2,982**
**-**
**-**
**-**
**2,982**
**72**
**466**
**2,280**
**1,030**
**157**
**-**
**-**
**-**
**-**
**-**
**4,005**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2,956**
**-**
**13**
**13**
**-**
**-**
**-**
**-**
**2,982**
**-**
**-**
**-**
**2,982**
**72**
**466**
**2,280**
**1,030**
**157**
**-**
**-**
**-**
**-**
**-**
**4,005**|**Last year**
**to the nearest £**| |South Norfolk District Council S106|**2,956**||||**-**| |(reimbursement)|**-**||||**-**| |Amazon donation|**13**||||**-**| |Paypal donation|**13**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**2,982**||||**7,982**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**7,982**| ||||||| |Bank Charges UnityBank|**72**|**-**|**-**|**72**|**54**| |Architect fees for modification ofplans|**466**|**-**|**-**|**466**|**1,050**| |Quantitysurveyor|**2,280**|**-**|**-**|**2,280**|**-**| |Solicitors|**1,030**|**-**|**-**|**1,030**|**-**| |Public liabilityinsurance(Zurich)|**157**|**-**|**-**|**157**|**31**| |website|**-**|**-**|**-**|**-**|**150**| |SNCCplanningvariation|**-**|**-**|**-**|**-**|**117**| |Community information and fundraising
activities and materials|**-**|**-**|**-**|**-**|**380**| |Community Action Norfolk subscription|**-**|**-**|**-**|**-**|**50**| |Loan repayment|**-**|**-**|**-**|**-**|**500**| |**_Sub total_ **|**4,005**|**-**|**-**|**4,005**|**2,332**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| |Marquees for community information and||||||||||| |fundraising events (as per SNDC grant)||||||||||**374**| ||||**-**|||**-**||**-**||| ||**-**||**-**|||**-**||**-**||| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**374**| |||||||||||| |**_Total payments_**|**4,005**||**-**|||**-**||**4,005**||**2,706**| |**_Net of receipts/(payments)_**|**- 1,023**||**-**|||**-**||**- 1,023**||**5,276**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**5,276**||**-**||**-**|||**5,276**||**-**| |**_Cash funds this year end_**|**4,253**||**-**|||**-**||**4,253**||**5,276**| CCXX R1 accounts (SS) 1 2023-11-30 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
None
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
Bank account
**Details**
**Details**
Marquees x 2
**Details**
None
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,253**
**-**
**-**
**-**
**-**
**-**
**4,253**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
main
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Corinne Moore
JeremyWard|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**200**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Corinne Moore|12th Oct 2013| |||JeremyWard|12th Oct 2023| CCXX R2 accounts (SS) 2 2023-11-30