# **ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) **CHARITY REGISTRATION No: 1192846** Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **CONTENTS** |Page 3|Legal & Administrative Information| |---|---| |Pages 4 to 6|Trustees' Report| |Page 7|Statement of Financial Activities| |Page 8|Balance Sheet| |Pages 9 to 16|Notes to the Financial Statements| |Page 17|Independent Examiner's Report| 2 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **LEGAL AND ADMINISTRATIVE INFORMATION** **CHARITY NUMBER** 1192846 **DATE OF REGISTRATION** 17th December 2020 **START OF FINANCIAL YEAR** 1st January 2023 **END OF FINANCIAL YEAR** 31st December 2023 **TRUSTEES AT 31ST DECEMBER 2023** Sharon Armitage Philip Shaw Beverley Armstrong Sarah Bradbury Richard Massey David Lisgo Barry Holmes Gary Morley (Resigned 6th Dec 2023) Martin Fickling Graeme Baguley (Resigned 21st Dec 2023) Patrick Carlan Maddy Collinge (Resigned 6th July 2023) Stephen Davies Jemma Arbon (Resigned 15th March 2023) David Robertson **LEGAL STATUS** Charitable Incorporated Organisation ## **GOVERNING INSTRUMENT** CIO - Association Registered 17th December 2020 ## **OBJECTS** **i** ) For the public benefit generally but with particular reference to the inhabitants of Mansfield and its surrounding areas. **ii** ) To promote community participation in healthy recreation by providing: **a** ) Facilities for athletics including running, track and field and all other related sports capable of improving fitness, health and wellbeing. **b** ) Coaching, competition and all other services to support these services. **iii** ) To provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons with have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances of for the public at large in the interest of social welfare and with the object of improving or enhancing the quality of life (physical, mental or otherwise). **CORRESPONDENCE ADDRESS** 26 The Grange Mansfield Nottinghamshire NG18 4BA **PRIMARY BANKERS** Lloyds Bank Plc 25 Gresham Street London EC2V 7HN **INDEPENDENT EXAMINERS** Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS 3 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **TRUSTEES' REPORT** ## **FOR THE YEAR ENDED 31ST DECEMBER 2023** This report covers the period between January and December 2023 inclusive. This was the second full year where the club has operated and managed the track and athletic facilities in Berry Hill Park under a 5 year lease agreement with Mansfield District Council, and the third where it has functioned as a Charitable Incorporated Organisation (CIO). Mansfield Harriers has continued to fully meet its constitutional objectives as a CIO which are: **1.** for the public benefit generally but with particular reference to the inhabitants of Mansfield and its surrounding areas; **2.** to promote community participation in healthy recreation by providing (a) facilities for athletics including running, track & field and all other related sports capable of improving fitness, health and wellbeing; and (b) coaching, competition and all other services to support these activities; **3.** to provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving or enhancing quality of life (physical, mental or otherwise). The trustees have met monthly under the stewardship of chair Pat Carlan to oversee the governance, finance and services to members of the club. Two trustees stood down during the year; with one being awarded Life Membership of the club in recognition of her contribution and service. Unfortunately two meetings were not quorate as insufficient trustees were in attendance. All trustees have been formally reminded of responsibilities of office and requirement to attend meetings regularly. The club is affiliated to England Athletics and operates within the NGB framework which includes affiliation to other athletic organisations, leagues and competition providers. England Athletics operate a ‘Clubs Standards’ assessment programme which quality assures welfare and governance. The club fully meet 5 of the 7 standards and will be fully compliant when all coaches have completed coach education courses. A small core of volunteers continues to provide much of the commitment required to manage the facility and meet the day to day operations of the club and the site. Other club members have stepped up to volunteer at home fixtures in response to requests. This number of volunteer has increased from previous years thanks to pro-active work of a volunteer co-ordinator. Significant discussion took place between club representatives and officers and elected members of Mansfield District Council during the year principally around proposed developments to the park proposed by the council. The impact on the club operations of the proposed developments were: **i** ) - Impact of new buildings and playground on cross country. **ii** ) - Restrictions on car parking. Outcomes from these discussions found a compromise to the cross country issues but all events parking to be off site. As a consequence when events are now held additional volunteers are required to staff off site parking in the near by Coal Authority and car park capacity will restrict fixtures that can be accepted by the club to host. The club is able to offer 5 coached sessions each week to members. Attendances on training nights can range between 60 and 100 at each session. The facility is also open for casual use to the general public and athletes from other clubs where a training fee is applied. During the year several different schools have used the facilities. This usage of the facilities by non members, schools and athletes from other clubs is significant and reflects positively on the club meeting its commitments under the terms of the operating lease and charitable objectives. Membership of the club has increased significantly during the year and now stands at over 450. New members are being attracted of all ages and abilities. Several new members have transferred from other clubs while others have joined as 2[nd ] claim which demonstrates a ‘pull factor’ now associated with the club. 4 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** Members were able to take part in athletic competitions every week of the year during 2023. The club competed in 4 track league competitions and 5 road and cross country leagues in addition to many championship and open competitions. Performances by members have continued to improve across all areas of the club both by teams and individuals with Mansfield teams and individual athletes performing well in national, regional and at a local level both in leagues and open competitions. Highlight performances included the clubs dominance or the Nottinghamshire Summer Road Race League, North Mids X/C League and the conciliation of the club in the Northern Track and Field League. Eight members were selected to represent England in various competitions and 12 young athletes competed at the English Schools Championships. Six members took podium places in National Age Group Championships. Three members gained coaching qualifications and two members undertook courses to qualify as technical officials – a timekeeper and a field judge. There are currently 18 active qualified coaches delivering sessions at the club. There are currently only 6 qualified technical officials at the club with 2 others due to become accredited. During 2023 the club hosted 10 cross country fixtures and 9 track competitions. This included the prestigious National X/C Relays. Volunteers have continued to carry out the considerable workload involved in preparing the facility and clearing away following a home track or cross country fixture. A very successful Presentation Evening was held in November which had a GB International Athlete, MD of local radio station and three local politicians as guests. The club and individual members were recognised in the England Athletic (East Midlands) annual Volunteer recognition awards. The club took 4 of the 9 awards available - **i** ) - Richard Massey – Coach of the Year - **ii** ) - Claire Tomsett – Volunteer of the Year - **iii** ) - Pat Carlan – Club Leader of the Year - **iv** ) - Mansfield Harriers – Club of the Year The club has continued to invest substantially in facilities on the site. Conscious of the need to prepare for upgrade of track surface in 3/5 years the trustees have continued to put funds into the ‘track maintenance sinking’ and has committed to further contributions over the next two years. Additional new competition standard javelins have been procured which has enabled a complete full set of training and competition equipment to now be on site. Refurbishment of the pole vault runway by club volunteers. New poles have been donated by Notts AAA and replacement stands and uprights recycled from Rushcliffe AC. This should enable the pole vault to be fully functional in 2024. Measures have continued to be taken to manage utility consumption more effectively. Volunteers have continued to clean and maintain the track and buildings, including grass cutting and litter picks throughout the year. An Open Day was held in August which allowed members of the public to have a go at taster events. The club also hosted a schools x/c fixture as a means of recruitment and showcasing the club. 5 MANSFIELD HARRIERS AND ATHLETICS CLUB IChaitaNg IrKxxwated (￿g￿l$at￿l TRUSTEES. REPORT IContlnued} FOR THE YEAR ENDED 31ST DECEMBER 2023 Tn*stow'Roiponslbllltl•• Thtr CharSUes Act 2011 requkes Ihe tntrslees to fit)wal si8i*nonts fryoal yeBr whKh a true aThJ lalr view of the $￿te ￿8￿&11¥ of tho CIO and of Ilw rllhe CIO lor Ihgl p*￿. k) pr8parin9 those financKg1 stalemer5ts the trustees are raqur￿ ID.. . Sdect suitabte acc￿￿11￿ ptW•s and $p￿lhoM wnsislBnty . klakejudg8ments ar￿ etsiimaies Ihal ar8 ¥e880Ngbkn and kYU(knI . pro￿re financ￿1 stst￿ne1￿ Iho il is ry1)r￿lIe 10 wume that Ihe CIO WII ¢Mtlnu8 In exlBt¢Dce. The Irusie•8 are i88po￿tIO whkh dtschxe with reason8t4e a￿ur*cY 81 any limg the IInar￿la1 wsilvJn ofihe CIO. Thoy aro aL*o r8$$x)￿t￿8 f¢v 88fegu•r(*w the ofth• and hencé for ro08ongtA8 slepB lor Ihg prevention and det¢Ggyw of frawj and W1B9￿a￿t￿S. Apwov8d ty Iho 7rustse8 cffi .............. A4....S￿. .iAe.r.....x02f............................ .. S9n•d on Ih•¥ WlbyTw¥t¢•................. P￿nI8￿ Name.. Phllp Shaw ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2023** |**Notes**
**INCOMING RESOURCES**
**Incoming Resources from Generated Funds**
Donations, Grants & Legacies
**3a**
Charitable Activities
**3b**
Activities for Generating Funds
**3c**
Investment Income
**3d**
Other Incoming Resources
**3e**
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Costs of Generating Funds**
Cost of Charitable Activities
**4a**
Governance Costs
**4b**
**TOTAL RESOURCES EXPENDED**
**NET INCOMING (OUTGOING) RESOURCES**
Funds Brought Forward
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2023**
**2022**
£
£
£
£
720
1,800
2,520
12,071
33,786
-
33,786
32,096
7,523
-
7,523
3,194
687
-
687
15
2,055
-
2,055
1,964
**44,770**
**1,800**
**46,570**
**49,340**
26,157
3,136
29,293
38,171
750
-
750
650
**26,907**
**3,136**
**30,043**
**38,821**
**17,863**
**(1,336)**
**16,527**
**10,518**
51,130
2,903
54,033
43,515
**68,993**
**1,567**
**70,560**
**54,033**| |---|---| Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing. The notes on pages 9 to 16 form part of these financial statements. 7 MANSFIELD HARRIERS AND ATHLETICS CLUB IChar*able I￿x￿ted CtyftL%ationl BALANCE SHEÈT AS AT 31STDECEMBER2023 Ttst•l 31.08¢-23 Totat 31.De¢.22 Fur Fl¥*d A559t5 T8nglblo Assels In￿Bl￿e￿I8 Total Flx¢d A¥••¢• 16.CKYJ 16.ri)9 15,843 15.W9 16,009 15,843 Cuir•nt Sto Deblars & Pwtpbymonts ¢a$h it gnd In H4nd Tolfjl Curr•nt A$s•t• 5.071 5,071 4,396 300 39,957 44.653 55,354 61.025 1.567 1.567 56.921 2,592 CT•dttor•'. Amthjnis l￿fir￿j knwilNn y88r 8,041 8.041 8,463 NET CURRENT ASSETS 52.981 1567 54,551 38.190 TOTAL ASSET$ ¢urr¢nt l￿bIllieS 68.993 1,567 70.580 54,033 ¢r•dllor•.' Arnwnli dua Ih morn Ihon 10 NET ASSEYS 68.993 1,S67 70,560 54,033 rjlthg Ch•rl¢y General Funds Resldclpd Funds 68.993 f,567 51,190 2.903 1367 Tol¥l Fun¥$ 61.#93 1.567 70,560 54,033 +4pprov8d by Trustee$on................... . Spaned M their boh81fby Tr¢Jetee............... Prlntod N8m8.' Phlllp Sh•w ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **1. ACCOUNTING POLICIES** ## **Basis of Preparation & Assessment of Going Concern** ## **Basis of Preparation** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. ## **Incoming Resources** ## _**Recognition of Incoming Resources**_ These are included in the Statement of Financial Activities (SOFA) when: ▪ the charity becomes entitled to the resources; ▪ the trustees are virtually certain they will receive the resources; and ▪ the monetary value can be measured with sufficient reliability ## _**Incoming Resources with Related Expenditure**_ Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA. ## _**Grants and Donations**_ Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources. ## _**Tax Reclaims on Donations and Gifts**_ Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. ## _**Contractual Income and Performance Related Grants**_ This is only included in the SOFA once the related goods or services have been delivered. ## _**Gifts in Kind**_ Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. ## _**Donated Services and Facilities**_ These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. ## _**Volunteer Help**_ The value of any voluntary help received is not included in the accounts. ## _**Investment Income**_ This is included in the accounts when receivable. ## _**Investment Gains and Losses**_ This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. 9 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **1. ACCOUNTING POLICIES (continued)** ## **Expenditure and Liabilities** ## _**Liability Recognition**_ Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## _**Governance Costs**_ Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters. ## _**Grants with Performance Conditions**_ Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. ## _**Grants Payable without Performance Conditions**_ These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity. ## _**Investments**_ Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. ## _**Unrestricted funds**_ These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities. ## _**Restricted funds**_ These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes. ## _**Designated funds**_ These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects. ## _**Fixed Assets**_ Fixed Assets are capitalised if they can be used for more than one year and cost at least £50.00. They are valued at cost or, if gifted, at the value to the charity on receipt. ## _**Depreciation Expense**_ Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows: General Equipment 10% - Straight Line Basis Athletic Equipment 10% - Straight Line Basis Furniture & Fittings 10% - Straight Line Basis IT Equipment 33% - Straight Line Basis 10 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **2. TANGIBLE FIXED ASSETS** |Cost
01-Jan-23
Additions
Net Book Value at
31-Dec-23
Depreciation
01-Jan-23
Charge
Depreciation at
31-Dec-23
Net Book Value
31-Dec-23
Net Book Value
31-Dec-22|General
Athletic
Fittings &
IT
**TOTAL**
Equipment
Equipment
Equipment
Equipment
**2023**
£
£
£
£
£
6,976
9,655
1,025
458
18,114
-
1,724
524
-
2,248
6,976
11,379
1,549
458
20,362
672
1,217
153
229
2,271
747
1,080
102
153
2,082
1,419
2,297
255
382
4,353
**5,557**
**9,082**
**1,294**
**76**
**16,009**
**6,304**
**8,438**
**872**
**229**
**15,843**| |---|---| The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2023: None 31st December 2022: None 11 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **3. INCOMING RESOURCES** |**a) Donations, Grants & Legacies**
Gifts & Donations
Grants Received
**b) Charitable Activities**
Facility Hire
Membership & Track Fees
**c) Activities for Generating Funds**
Advertising Income
Café Income
Fundraising Income
Kit Sales
**d) Investment Income**
Interest
**e) Other Incoming Resources**
Sundry Income
Reimbursements|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2023**
**2022**
£
£
£
£
720
1,800
2,520
4,071
-
-
-
8,000
**720**
**1,800**
**2,520**
**12,071**
7,526
-
7,526
7,513
26,260
-
26,260
24,584
**33,786**
**-**
**33,786**
**32,096**
1,450
-
1,450
350
5,113
-
5,113
980
29
-
29
493
931
-
931
1,370
**7,523**
**-**
**7,523**
**3,194**
687
-
687
15
**687**
**-**
**687**
**15**
75
-
75
475
1,980
-
1,980
1,489
**2,055**
**-**
**2,055**
**1,964**| |---|---| 12 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **4. RESOURCES EXPENDED** |**a) Cost of Charitable Activities**
Activities & Events
Bank Charges
Cafe Costs
Cleaning Costs
Club Kit Costs
Courses Costs
Depreciation Expense
EA Fees
League Fees
Licenses & Subscriptions
Office Costs
Rent & Rates
Repairs & Maintenance
Sundry Expenses
Utility Costs
`
**b) Governance Costs**
Independent Examiners Fees
**9**|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2023**
**2022**
£
£
£
£
8,984
-
8,984
7,923
27
-
27
-
115
-
115
733
37
-
37
174
931
-
931
202
1,200
-
1,200
1,180
2,082
-
2,082
1,660
6,100
-
6,100
5,074
-
2,791
2,791
2,259
-
-
-
-
339
-
339
283
1,265
-
1,265
860
636
345
981
4,056
812
-
812
8
3,630
-
3,630
13,759
**26,157**
**3,136**
**29,293**
**38,171**
750
-
750
650
**750**
**-**
**750**
**650**| |---|---| 13 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **5. RESTRICTED FUNDS** ## **CURRENT FINANCIAL YEAR** |Athletic Equipment Fund
Changing Room Fund
EA Legal Fees Fund
Equipment Fund
Event Fund
League Fees Fund
Mayors Fund
MDC Sports Dev
MDC Coach Course
Refurbishment Fund
Rent Fund
Storage Fund
Track & Jump Pit Fund
Welfare Officer Fund|**Balance**
**Balance**
**01-Jan-23**
Income
Expenditure
Transfers
**31-Dec-23**
£
£
£
£
£
584
-
-
-
584
-
-
-
-
-
150
-
-
-
150
305
-
345
-
(40)
225
-
-
-
225
991
1,800
2,791
-
-
358
-
-
-
358
245
-
-
-
245
-
-
-
-
-
(152)
-
-
-
(152)
33
-
-
-
33
-
-
-
-
-
(136)
-
-
-
(136)
300
-
-
-
300
**2,903**
**1,800**
**3,136**
**-**
**1,567**| |---|---| ## **PREVIOUS FINANCIAL YEAR** |Athletic Equipment Fund
Changing Room Fund
EA Legal Fees Fund
Equipment Fund
Event Fund
League Fees Fund
Mayors Fund
MDC Sports Dev
MDC Coach Course
Refurbishment Fund
Rent Fund
Storage Fund
Track & Jump Pit Fund
Welfare Officer Fund|**Balance**
**Balance**
**01-Jan-22**
Income
Expenditure
Transfers
**31-Dec-22**
£
£
£
£
£
988
-
404
-
584
-
2,000
2,000
-
-
800
-
650
-
150
305
-
-
-
305
750
-
525
-
225
1,450
1,800
2,259
-
991
358
500
500
-
358
500
-
-
(255)
245
-
400
400
-
-
-
1,000
1,152
-
(152)
450
-
417
-
33
-
2,000
2,000
-
-
(136)
-
-
-
(136)
-
300
-
-
300
**5,465**
**8,000**
**10,307**
**(255)**
**2,903**| |---|---| The restricted funds held are wholly represented by the CIO's cash reserves and are to be expended as specified above. 14 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **6. INVESTMENTS** The CIO held no fixed assets investments during this or the previous financial period. ## **7. CASH AT BANK AND IN HAND** |Cash at Bank & in Hand
**8. DEBTORS AND PREPAYMENTS**
Sundry Debtors|Unrestricted
Restricted
**Total**
**Total**
Fund
Fund
**31-Dec-23**
**31-Dec-22**
£
£
**£**
**£**
55,354
1,567
56,921
39,957
**55,354**
**1,567**
**56,921**
**39,957**
Unrestricted
Restricted
**Total**
**Total**
Fund
Fund
**31-Dec-23**
**31-Dec-22**
£
£
**£**
**£**
600
-
600
300
**600**
**-**
**600**
**300**| |---|---| ## **9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Independent Examiners Fees
Sundry Creditors|Unrestricted
Restricted
**Total**
**Total**
Fund
Fund
**31-Dec-23**
**31-Dec-22**
£
£
**£**
**£**
750
-
750
650
7,291
-
7,291
5,813
**8,041**
**-**
**8,041**
**6,463**| |---|---| ## **10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR** The CIO held no long term liabilities during this or the previous financial period. ## **11. NET ASSETS BETWEEN FUNDS** |Fixed Asset Investments
Net Current Assets
Long Term Liabilities|Unrestricted
Restricted
**Total**
**Total**
Fund
Fund
**31-Dec-23**
**31-Dec-22**
£
£
**£**
**£**
16,009
-
16,009
15,843
52,984
1,567
54,551
38,190
-
-
-
-
**68,993**
**1,567**
**70,560**
**54,033**| |---|---| 15 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **12. STAFF COSTS AND NUMBERS** The CIO employed no members of staff during this or the previous financial period. ## **13. TRUSTEES AND OTHER RELATED PARTIES** No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. ## **14. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **15. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily. ## **16. PUBLIC BENEFIT** The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake. ## **17. STOCK** Stock consists of item acquired in order to generate profits to further the Charity's objects. Stock is valued at the lower of cost or net realisable value. 16 ## **MANSFIELD HARRIERS AND ATHLETICS CLUB** (Charitable Incorporated Organisation) ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** Report to the trustees/ members of Mansfield Harriers and Athletics Club on the accounts for the year ended 31st December 2023 set out on pages 7 to 16. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - state whether particular matters have come to my attention ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. K. Collaku MAAT Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS Date: 29th January 2024 17