## **Trustees’ Annual Report for the period**
**From 1 January 2024 to 31 December 2024**
**Charity name: Friends of Finchley Way Open Space**
**Charity registration number: 1192844**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1.**
**To promote for the benefit of the public**
**the conservation, protection and**
**improvement of the physical and natural**
**environment by reinstating, protecting**
**and enhancing the habitats and**
**increasing the biodiversity of Finchley**
**Way Open Space that has been**
**neglected.**
**2.**
**To advance the education of the public in**
**Finchley in the conservation, protection**
**and improvement of the physical and**
**natural environment.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Landscaping, planting and maintenance of**
**site. Provision of seating and information**
**board.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We have regard to the guidance given by the**
**Charity Commission on public benefit.**
**The charity works with the landowner**
**(London Borough of Barnet Borough**
**Council) to make the site safely accessible**
**and attractive to people in the local area**
**bearing in mind that the objective is to**
**create a wildlife area in part of the site.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The charity does not make grants**|
|Policy on social investment
including program related
investment|Para 1.38|**The charity does not make financial**
**investments of any kind**|
|Contribution made by
volunteers|Para 1.38|**Work is carried out by volunteers, including**
**all administration, website, fundraising and**
**work on the site. Some of these volunteers**
**are also trustees. In addition to the 10**
**trustees in the year we have had 29 other**
**volunteers.**
**Contractors are employed for specialist**
**tasks such as replacing fencing and work**
**requiring machinery.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In the year the charity’s volunteers designed**
**and prepared an area for planting with**
**native plants and developed a fernery.**
**In order to provide suitable soil, the area**
**was planted as a slightly raised bed.**
**We also added another information board**
**on the trees on the site.**
**The annual consultation conducted in the**
**autumn showed that respondents value the**
**area as somewhere quiet and peaceful to**
**walk and sit.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**Given the limited resources and the small**
**size of the site (approximately 1.8 acres),**
**objectives are set by identifying small scale**
**projects.**
**The main objective set for 2024 was to plant-**
**up a new area with different plants to those**
**already on the site, to develop the fernery**
**and to instal another information board on**
**trees on the site. These objectives were**
**achieved.**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising objectives are set on a project-**
**by-project basis. The target was to have**
**sufficient funds to complete the new**
**planting area, the fernery and add an**
**information board and this was achieved.**
**The charity also receives small and medium**
**sized donations from time to time from local**
**residents and businesses, which is enough**
**to cover the overheads of the website etc.**|
|Investment performance
against objectives|Para 1.41|**The charity does not make investments.**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of the year the charity had**
**£3792.63 held as cash in the bank and no**
**other assets.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The size of the reserve in the current**
**account is set at £300, which will be**
**reviewed annually at the AGM. This is three**
**month’s estimated running costs. This has**
**been raised from last year.**|
|Amount of reserves held|Para 1.22|**At least £300.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Given the level of cash in the bank, future**
**plans and likely future income from various**
**sources, the trustees are confident that the**
**charity remains a going concern.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Barnet Council (which owns the land) has**
**ring fenced money for projects proposed by**
**the trustees. Other funds in the year have**
**come from local residents and businesses.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**We have a detailed risk assessment and**
**mitigation table. The main risks are:**
**GDPR breach; vandalism; and deteriorating**
**relations with those living around the site**
**and volunteers.**
**The biggest risk currently is that**
**replacement trustees, especially a new**
**Chair, cannot be recruited.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation,**
**Foundation Model**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Anyone can apply to join the Board of**
**Trustees at any time. Any trustee has the**
**right to ask the Board to invite an individual**
**with specific skills and interests to join the**
**Board at any Board meeting, subject to the**
**constitution limit of 12 trustees. Trustees**
**have the final say on who joins the Board.**
**Secret online ballots are used with most**
**trustees on decisions on renewals and new**
**Board members. Consensus is sought on**
**new members.**|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**New trustees are provided with a copy of the**
**constitution, the latest minutes and**
**statement of accounts before their first**
**Board meeting.**
**A verbal briefing on background to the**
**charity and current issues is provided by the**
**Chair along with a copy of the minutes of**
**the previous Board meeting. The minutes of**
**earlier Board meetings can be found on the**
**website.**
**New trustees are able to contact the Chair,**
**Treasurer or Deputy Chair or any other**
**trustee, for additional support on an ad hoc**
**basis.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is governed by its Board of**
**Trustees. There is an Executive Committee**
**comprised of the Chair, Deputy Chair and**
**Treasurer. The Board has delegated much**
**of the day-to day running and decision-**
**making to this group but all financial**
**decisions are referred to the full Board – by**
**correspondence if a Board meeting is not**
**imminent. Generally, a budget is set for**
**each project and the Executive Committee**
**manages the project within this limit.**
**Other subcommittees are established as**
**needed for specific projects.**
**Subcommittees are allocated set a budget**
**for each project by the full Board. Within**
**this they have leeway to make spending**
**decisions.**|
|||**The charity is also an active member of the**
**Barnet Green Spaces Network, which is**
**affiliated to the London Friends of Green**
**Spaces Network. The charity’s Chair is Vice**
**Chair of the Barnet Network.**|
|---|---|---|
|Relationship with any
related parties|Para 1.51|**The land is owned by the London Borough**
**of Barnet and the trustees work closely with**
**the Greenspaces Team at Barnet on plans**
**for the site. The Council team is responsible**
**for mowing the grass and maintaining the**
**trees on the site.**
**Additional funding for projects has been**
**awarded by a Council Committee for**
**specific projects.**|
|Other||**The charity has the following polices in**
**place:**
**a. Internal charity financial controls policy**
**and procedures**
**b. Safeguarding policy and procedures**
**c. Financial**
**reserves**
**policy**
**and**
**procedures**
**d. Complaint’s policy and procedures,**
**within the safeguarding policy**
**e. Internal risk management policy and**
**procedures**
**f.**
**Trustee**
**expenses**
**policy**
**and**
**procedures**
**g. Trustee conflicts of interest policy and**
**procedures**
**h. Bullying and harassment policy and**
**procedures, within the safeguarding**
**policy**
**i.**
**Social media policy and procedures**
**j.**
**Serious incidents policy and procedures**
**The trustees do not believe that DBS checks**
**are necessary as volunteers work in groups**
**in an open space.**
**No serious incidents occurred.**|
## **Reference and Administrative details**
|Charity name|**Friends of Finchley Way Open Space**|
|---|---|
|Other name the charity uses|**N/A**|
|Registered charity number|**1192844**|
|
Charity’s principal address|9 Hamilton Way
London, N3 1AN|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||**Suzanne King**|**Chair**|||
||**Nick Dimant**|**Deputy Chair**|||
||**Karen Goodman**|**Treasurer**|||
||**Richard**
**Bartholomew**||||
||**Simon Dukes**||||
||**Arlette Garcia**||||
||**Ross Houston**||||
||**Samuel Levy**||||
||**Daniel Rich**||**Resigned 23 July 2024**||
||**Hilda De Souza**|**Membership**
**Secretary**|||
– Corporate trustees names of the directors at the date the report was approved **Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
|**Funds held as custodian trustees on behalf of others**|||
|Description of the assets
held in this capacity|N/A||
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A||
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A||
||**Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of**
**adviser**
**Name**
**Address**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of**
**adviser**
**Name**
**Address**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|---|
||**N/A**|||
||**Name of chief executive or names of senior staff members (Optional information)**|||
||No staff|||
**Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Suzanne Hilary King Karen Julia Goodman **Position (eg Secretary, Treasurer Chair, etc)[Chair ] Date** 28/01/2025 30/04/2025
## **FoFWOS Accounts 2024**
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Summary
Unrestricted Restricted Total
Cash position at start of year £3,995.15 £0.00 £3,995.15
Expenses incurred, not paid yet £0.00 £0.00 £0.00
Accounting balance at start of year £3,995.15 £0.00 £3,995.15
Income during year £725.65 £0.00 £725.65
Expenses incurred during year £928.17 £0.00 £928.17
Transfer to Unrestricted £0.00
Overall balance £3,792.63 £0.00 £3,792.63
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## **FoFWOS Accounts 2024**
## **Summary**
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Unrestricted Restricted Total
Cash position at start of year £3,995.15 £0.00 £3,995.15
Expenses paid £928.17 £0.00 £928.17
Income during year £725.65 £0.00 £725.65
Transfer to Unrestricted £0.00
Cash position £3,792.63 £0.00 £3,792.63
**----- End of picture text -----**
## **FoFWOS Income 2024**
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Date Who Unrestricted Restricted
10/01/2024 UK Online Giving £2.94
15/01/2024 Martyn Gerrard £500.00
31/01/2024 PayPal Giving Fund £47.33
31/01/2024 UK Online Giving £3.14
27/02/2024 PayPal Giving Fund £7.66
04/06/2024 UK Online Giving £5.17
01/07/2024 UK Online Giving £2.43
02/08/2024 UK Online Giving £2.33
03/09/2024 UK Online Giving 2.32
29/10/2024 UK Online Giving £2.33
23/12/2024 PayPal Giving Fund £150.00
Total £725.65 £725.65 £0.00
**----- End of picture text -----**
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FoFWOS Expenses 2024
Unrestricted Restricted - other Restricted -
Refunded/ Refunded/ Refunded/
Date Who Description Paid Not Paid Paid Not Paid Paid Not Paid
10/01/2024 Access Trustee Insurance £142.00
12/02/2024 Amazon - Weed Control Membrane £35.94
20/02/2024 Amazon - Membrane Pegs £9.94
19/05/2024 Amazon - Water Pump £59.95
25/05/2024 Charity Digital Exchange - Admin fee for WIX £33.60
27/05/2024 Lidl - Drinks for volunteer event £12.24
03/06/2024 WIX - 2 year Website Fees (70% off) £120.96
27/06/2024 Tesco - Drinks and nibbles for Volunteer event £26.12
09/08/2024 Finchley Nursery - Shears £66.00
11/08/2024 Amazon - Membrane Pegs £9.94
07/10/2024 Nestbox plates £6.72
25/10/2024 Shipton Bulbs - Ferns £16.00
28/10/2024 You Garden - Lavender £3.99
28/10/2024 Meadowmania - Bulbs £157.98
22/11/2024 Toolstation - Cable Ties (100) £4.39
16/12/2024 Bradenham Hall Farms - Tree Labels £80.40
28/12/2024 Access Trustee Insurance £142.00
TOTAL £928.17 £0.00 £0.00 £0.00 £0.00 £0.00
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## **Donations 2024**
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Date Private Donations Gift aid collected Company donation Payroll Giving PayPal Donations UK Online Giving Grants
10 January 2024 £2.94
15 January 2024 £500.00
31 January 2024 £47.33
31 January 2024 £3.14
27 February 2024 £7.66
04 June 2024 £5.17
01 July 2024 £2.43
02 August 2024 £2.33
03 September 2024 £2.32
29 October 2024 £2.33
23 December 2024 £150.00
Total £0.00 £0.00 £500.00 £0.00 £204.99 £20.66 £0.00
Grand Total £725.65
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