## **Trustees’ Annual Report for the period** **From 1 January 2022 Period start date To 31 December 2022 Period end date** ## **Charity name: Friends of Finchley Way Open Space** **Charity registration number:** 1192844 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1. To promote for the benefit of the**
**public the conservation, protection**
**and improvement of the physical and**
**natural environment by reinstating,**
**protecting and enhancing the**
**habitats and increasing the**
**biodiversity of Finchley Way Open**
**Space that has been neglected.**
**2. To advance the education of the**
**public in Finchley in the**
**conservation, protection and**
**improvement of the physical and**
**natural environment.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Landscaping, planting, seating and**
**maintenance.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We have regard to the guidance given**
**by the Charity Commission on public**
**benefit.**
**The charity works with the landowner**
**(London Borough of Barnet Borough**
**Council) to make the site safely**
**accessible and attractive to people in**
**the local area bearing in mind that the**
**objective is to create a wildlife area in**
**part of the site.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity does not make grants.**| |Policy on social investment
including program related
investment|Para 1.38|**The charity does not make financial**
**investments aimed to generate income**
**or reserves.**
**Our volunteer days enable trustees and**
**volunteers to learn skills related to**
**wildlife habitat development and**
**maintenance, landscaping, natural**
**planting, general gardening and care for**
**the environment.**| |Contribution made by
volunteers|Para 1.38|**Work is carried out by volunteers,**
**including all administration, website,**
**fundraising and work on the site. Some**
**of these volunteers are also trustees. In**
**addition to the 10 trustees in the year we**
**have had 39 other volunteers.**
**Contractors are employed for specialist**
**tasks such as replacing fencing and**
**work requiring machinery**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Our main achievements have been:**
**1. landscaping part of the site,**
**importing Thanet sand and**
**ceramic waste to enable planting**
**of wildflowers in early 2023**
**2. identifying suitable native and**
**near native wildflowers for**
**planting**
**3. a positive annual consultation**
**showing that people enjoy the**
**having access to a previously**
**inaccessible park area and the**
**tranquillity of the site**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**This year a rare daytime moth was seen,**
**which we take as a sign that biodiversity**
**is beginning to occur.**
**Tree labels have been attached to**
**specific trees to educate beneficiaries**
**about the trees.**| |Performance of fundraising
activities against objectives
set|Para 1.41|**No fundraising objectives were set for**
**2022 as funding was received in 2021 for**
**projects running into 2022.**
**There was no active fundraising from**
**the public in 2022, although we did**
**receive some unsolicited donations and**
**some payments from online buying**
**such as AmazonSmile.**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The income for 2022 was £3,807.04 with**
**£7,151.39 held in the current account at**
**the end of the reporting year.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The size of the reserve in the current**
**account should be set at £165, which**
**will be reviewed at the AGM in April**
**2023. This is three month’s estimated**
**running costs. There is no change from**
**last year.**| |Amount of reserves held|Para 1.22|**At least £165**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The charity is currently in good financial**
**condition with £7,151.39 in the current**
**account as of the end of the reporting**
**year, although we are awaiting an**
**invoice for £2,600 for work done in the**
**reporting year.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principal sources of**
**funding are grants and public**
**donations.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**We have a detailed risk assessment and**
**mitigation table. The main risks are:**
**GDPR breach; vandalism; and**
**deteriorating relations with those living**
**around the site and volunteers.**
**Longer term there may be a risk that**
**replacement trustees cannot be**
**recruited.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation,**
**Foundation Model**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Anyone can apply to join the Board of**
**Trustees at any time. Any trustee has**
**the right to ask the Board to invite an**
**individual with specific skills and**
**interests to join the Board at any Board**
**meeting. Trustees have the final say on**
**who joins the Board. Consensus is**
**sought on new members.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**New trustees are provided with a copy**
**of the constitution, the latest minutes**
**and statement of accounts before their**
**first Board meeting.**
**A verbal briefing on background to the**
**charity and current issues is provided**
**by the Chair along with a copy of the**
**minutes of the previous Board meeting.**
**New trustees are able to contact the**
**Chair, Treasurer or Deputy Chair for**
**additional support on an ad hoc basis.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is governed by its Board of**
**Trustees. Subcommittees are**
**established as needed but eight of the**
**trustees are keen to be involved in the**
**day-to-day running and decisions of the**
**charity. The other two trustees are local**
**councillors who do not have the**
**capacity to be involved at a detailed**
**level.**| |Relationship with any
related parties|Para 1.51|**The charity carries out its work on the**
**basis of an Adopt a Place agreement**
**with Barnet Borough Council.**
**The charity is a member of Barnet VCS**
**Environment Group and of Barnet Green**
**Spaces Network.**| |Other||| ## **Reference and Administrative details** |Charity name|**Friends of Finchley Way Open Space**| |---|---| |Other name the charity uses|**N/A**| |Registered charity number|**1192844**| |Charity’s principal address|**9 Hamilton Way, London, N3 1AN**| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||**Suzanne King**|**Chair**||| ||**Nick Dimant**|**Deputy Chair**||| ||**Karen Goodman**|**Treasurer**||| ||**Richard**
**Bartholomew**|||| ||**Arlette Garcia**|||| ||**Ross Houston**|||| ||**Samuel Levy**|||| ||**Laurence Lewis**||**Resigned 25 October**
**2022**|| ||**Daniel Rich**|||| ||**Hilda De Souza**|**Membership**
**Secretary**|**Appointed 3 October**
**2022**|| ## – Corporate trustees names of the directors at the date the report was approved Director name **N/A** |Name of trustees holding title to property belonging to the charity|Name of trustees holding title to property belonging to the charity|Name of trustees holding title to property belonging to the charity| |---|---|---| |Trustee name|Dates acted if not for whole
year|| |**N/A**||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held **N/A** in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** Type of Name Address adviser **N/A** Name of chief executive or names of senior staff members (Optional information) **The charity does not employ staff** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** The trustees declare that they have approved the trustees’ report above. **Yes** Signed on behalf of the charity’s trustees Signature(s) Full name(s) **Suzanne Hilary King Karen Julia Goodman** Position (eg Secretary, **Chair Treasurer** Chair, etc **)** Date **03/05/2023 03/05/2023** |**FoFWOS Accounts 2022**
Summary|**FoFWOS Accounts 2022**
Summary|**FoFWOS Accounts 2022**
Summary|**FoFWOS Accounts 2022**
Summary| |---|---|---|---| ||Unrestricted|Restricted|Total| |Cash position at start of year|£1,500.07|£7,476.34|£8,976.41| |Expenses incurred, not paid yet|£0.00|£0.00|£0.00| |Accounting balance at start of year|£1,500.07|£7,476.34|£8,976.41| ||||| |Income during year|£1,233.04|£2,574.00|£3,807.04| |Expenses incurred during year|£0.00|£5,632.06|£5,632.06| |Transfer to Unrestricted|£1,444.31|-£1,444.31|£0.00| |Overall balance|**£4,177.42**|**£2,973.97**|**£7,151.39**| ## **FoFWOS Accounts 2022** **----- Start of picture text -----**
Summary
Unrestricted Restricted Total
Cash position at start of year £1,500.07 £7,476.34 £8,976.41
Expenses paid £0.00 £5,632.06 £5,632.06
Income during year £1,233.04 £2,574.00 £3,807.04
Transfer to Unrestricted £1,444.31 -£1,444.31 £0.00
Cash position £4,177.42 £2,973.97 £7,151.39
**----- End of picture text -----**
## **FoFWOS Income 2022** **----- Start of picture text -----**
Date Who Unrestricted Restricted Purpose
01/31/2022 Gift Aid £371.38
02/02/2022 PayPal Giving £153.47
02/09/2022 UK Online Giving £0.11
02/23/2022 Amazon Smile £7.41
03/01/2022 PayPal Giving £2.50
03/04/2022 UK Online Giving £0.69
04/01/2022 Lottery Grant 2022 £2,574.00
04/08/2022 UK Online Giving £0.64
05/04/2022 UK Online Giving £1.96
05/09/2022 Amazon Smile £7.31
05/31/2022 UK Online Giving £1.85
07/29/2022 UK Online Giving £2.66
07/29/2022 Donation £50.00
08/08/2022 Company Donation £500.00
08/16/2022 Amazon Smile £5.31
09/12/2022 Phoenix Cinema £63.33
10/03/2022 UK Online Giving £3.29
10/04/2022 CAF Donation £50.00
11/15/2022 Amazon Smile £5.63
12/01/2022 UK Online Giving £5.50
Total £3,807.04 £1,233.04 £2,574.00
**----- End of picture text -----**
**----- Start of picture text -----**
FoFWOS Expenses 2022 Unrestricted (Edward Harvist)Restricted - LBB Restricted - other Restricted - Lottery 2021 (1) Restricted - LBB Grant 2 Restricted - Spacehive Restricted - Lottery 2022 (2)
Refunded/ Refunded/ Refunded/ Refunded/ Refunded/ Refunded/ Refunded/
Date Who Description Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid
01/13/2022 Access Insurance - Trustee insurance £142.00
01/24/2022 LBB - Trees £1,624.88
02/24/2022 Europlants UK £703.56
04/04/2022 Extraspace Ind Ltd - Container 2,149.20
04/04/2022 The Sign Shed £6.53
04/26/2022 Amazon - Sapling Protectors (10) £9.99
05/12/2022 IGS -Container installation 234.00
05/17/2022 Nothing But Padlocks 34.21
05/18/2022 Nothing But Padlocks refund -2.78
05/20/2022 Nothing But Padlocks 57.79
05/24/2022 Nothing But Padlocks refund -27.88
05/30/2022 Amazon - Shed alarm stickers 1.99
05/30/2022 Amazon - S Hooks 6.99
05/30/2022 Toolstation - Wheelbarrow £52.98
05/31/2022 Nothing But Padlocks 15.01
06/10/2022 Nothing But Padlocks 18.26
06/27/2022 Charity Digital Exchange £16.80
07/12/2022 WIX.com £82.08
07/19/2022 Suzanne Expenses- Cement and padlock return £6.50 4.77
08/01/2022 Amazon - Water Butt £56.99
09/20/2022 Bradenham Hall Gardens - Tree Labels £54.54
09/26/2022 Wickes - White marker £8.50
10/03/2022 Tesco - Batteries for People Counter £4.25
10/25/2022 Amazon - Ground Pins £10.41
11/28/2022 Finchley Nurseries - Scottish Cobbles £36.00
12/13/2022 Pictorial Meadows - Seeds £324.49
TOTAL £0.00 £0.00 £0.00 £0.00 £52.98 £0.00 £268.15 £0.00 £749.97 £0.00 £2,069.40 £0.00 2,491.56 £0.00
**----- End of picture text -----**
## **LBB Grant (Edward Harvist)** |**Area of site**|**Task**|**Budget**
**allocation**|**Raised**|**Actual cost**|**Transfer to**
**Unrestricted**|**Balance**| |---|---|---|---|---|---|---| |Orchard and Copse|Ecology survey|£539.32||£589.00||-£49.68| |The Green Field|About the history of the site plaques|£560.00||£1,211.93||-£651.93| |Orchard and Copse|Clearance|£3,000.00||£2,200.00||£800.00| |TBD|Create a seating area|£750.00||£25.00||£725.00| |Across the site|Consultation|£150.00||£155.86||-£5.86| |**Total**
**£4,999.32**
**£5,000.00**
**£4,181.79**
**£818.21**
**£0.00**
2020
£155.86
2021
£4,025.93
2022||**£4,999.32**|**£5,000.00**|**£4,181.79**|**£818.21**|**£0.00**| ## **Lottery Community Grant** **----- Start of picture text -----**
Transfer to
(26th Feb 2021) Fund Spent 2021 Spent 2022 Unrestricted Left
Indemnity insurance £200.00 £142.00 £58.00
Website/Mailchimp £200.00 £74.08 £98.88 £27.04
Stationery £50.00 £21.94 £28.06
Phone £30.00 £30.00
Survey of Friends & users £150.00 £150.00
Posters £125.00 £100.13 £6.53 £18.34
Tree guards & plant labels £50.00 £9.99 £40.01
People counters (2) £500.00 £418.74 £10.75 £70.51
Tools £1,000.00 £995.94 £4.06
Total £2,305.00 £1,610.83 £268.15 £426.02 £0.00
**----- End of picture text -----**
**----- Start of picture text -----**
London Borough of Barnet Funding June 2021
Estimate Spent 2021 Spent 2022 Left
Benches £2,550.00 £2,690.00 -£140.00
Planting £3,046.00 £568.21 £749.97 £1,727.82
Total £5,596.00 £3,258.21 £749.97 £1,587.82
**----- End of picture text -----**
## **Spacehive Crowdfunding August 2021** **----- Start of picture text -----**
||||||| |---|---|---|---|---|---| |Budget|Raised|Spent 2021|Spent 2022|Left| |Material for Trees|£1,642.00|£63.04|£1,642.00| |Removable Hand Pump|£1,112.00|£1,112.40|£56.99|-£0.40| |Trees|£1,572.00|£1,624.88|-£52.88| |Orchard|£324.49| |Fees|£333.00|£319.39|£13.61| |Total|£4,659.00|£4,705.00|£1,431.79|£2,069.40|£1,203.81| |Expenses paid (not fees)|£1,112.40|£2,069.40|£3,181.80| |check|£0.00| **----- End of picture text -----**
**----- Start of picture text -----**
||| |---|---| |Expenses paid (not fees)| |Go Cardless|£1,526.69| |PayPal|£1,032.92| |MG|£500.00| |LB Barnet|£1,326.00| |Received|£4,385.61| |Fees|£319.39| |Raised|£4,705.00| **----- End of picture text -----**
**----- Start of picture text -----**
Lottery Community Grant 2
(25/02/2022) Fund Spent Left
Shipping Container including accessories
£2,340.00 £2,257.56 £82.44
& Delivery
Labour £234.00 £234.00 £0.00
Total ### £2,491.56 £82.44
**----- End of picture text -----**
**----- Start of picture text -----**
Other Restricted Funds
Amount Spent Amount Spent Transfer to
Purpose Funds Balance
2021 2022 Unrestricted
Tools £210.00 £57.12 £52.98 £99.90
Trees £200.00 £0.00 £0.00 £200.00 £0.00
Bird Boxes £50.00 £49.92 £0.00 £0.08 £0.00
Total £460.00 £107.04 £52.98 £200.08 £99.90
**----- End of picture text -----**
|**2021**|| |---|---| |Trees|£100.00| |Bird Boxes|£50.00| |**2020**|| |Trees|£100.00| |Tools|£210.00| ## **Donations 2022** **----- Start of picture text -----**
Date Private Donations Gift aid collected
31 January 2022 £371.38
02 February 2022
09 February 2022
23 February 2022
01 March 2022
04 March 2022
01 April 2022
08 April 2022
04 May 2022
09 May 2022
31 May 2022
29 July 2022
29 July 2022 £50.00
08 August 2022
16 August 2022
12 September 2022
03 October 2022
04 October 2022
15 November 2022
01 December 2022
Total £50.00 £371.38
**----- End of picture text -----**
**----- Start of picture text -----**
Company donation Amazon Smile Payroll Giving PayPal Giving
£153.47
£7.41
£2.50
£7.31
£500.00
£5.31
£63.33
£50.00
£5.63
£563.33 £25.66 £205.97 £0.00
Grand Total £3,807.04
**----- End of picture text -----**
**----- Start of picture text -----**
UK Online Giving Grants
£0.11
£0.69
£2,574.00
£0.64
£1.96
£1.85
£2.66
£3.29
£5.50
£16.70 £2,574.00
**----- End of picture text -----**