Tadley Elderly Day Care A Charitable Incorporated Organisa5on
Report and Financial Statements Year Ending 31[st] March 2025 Charity No 1192821
Report of the Trustees
Objec&ves and Ac&vi&es
To relieve the charitable needs of elderly people and their carers in Tadley and district for the public benefit by the provision of a day care facility.
valuable volunteers. We cater for a variety of needs including those with Demen5a, Parkinson's, Stroke and loneliness and isola5on. During the 5 hours a client is with us we make their 5me relaxed and entertaining. We adapt all our ac5vi5es to suit individual needs, giving everyone 5me and pa5ence and encouragement to join in. The ac5vi5es are designed to s5mulate all the senses and exercise the body and mind, enriching the lives of our clients. A two-course lunch is provided each day along with snacks and drinks.
Achievements and Performance
Tadley Elderly Day Care was cons5tuted and registered as a charitable incorporated organisa5on (CIO) in December 2020.
A total of 147 days of care were delivered to an average of 9.5 clients per day totalling over 8300 hours of care provided. These hours of care provide much needed social contact for the clients and respite 5me for their carers and families.
The daily ac5vi5es of the day care centre include ac5ve physical games, brain games, social ac5vi5es and discussions and an external provider who provides specialist mobility exercise classes twice-weekly. The mobility exercise is funded by generous support from grants or dona5ons and is provided at no extra cost to our clients. Other ac5vi5es will be designed around the seasons, holidays and fes5vals. Birthdays and other special days are celebrated with singing, cakes and a card.
Financial Review
The majority of income is received as fees for the provision of care for elderly people and respite for their carers, and the majority of expenditure is for staff salaries, rent and services for the clients such as food, equipment and entertainment.
Dona5ons of £7797 were received from local people and organisa5ons and fundraising of £4518 was carried out by our dedicated staff and volunteers in their own 5me. Special thanks to Loddon Lilies and Helping Hands for their charitable support during the year.
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Income Expenditure
Salaries
7% 1%
12% Fees 7% 1% [4%] 2% Rent
0% Grants 15% Food
Donations Equipment
Fundraising Entertainment
80%
Interest 71% Others
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increase in costs for staff, rent and food. The significant dona5ons have allowed us to
other care organisa5ons. The trustees have implemented a plan to increase fees by the minimum amount needed to maintain a balanced budget without crea5ng financial stress on our clients.
Reserves Policy
We have established a reserves policy to protect the con5nuity of our opera5on and to cover risks such as unforeseen expenditure or unan5cipated loss of income. To meet this requirement, we es5mate that £5000 per month for 6 months of opera5on, totalling £30,000 is required. This will be used in case of a complete or substan5al loss of income and to allow for controlled shutdown of the charity without outstanding debts or in case of a significant but temporary cashflow disparity which can be corrected within a reasonable 5mescale. The reserves can be spent on such items as salaries, rent, and opera5ng bills.
Volunteers
3 volunteers at every session from a pool of approx. 10. This amounts to around 2500 hours of unpaid work without which the services could not be provided.
Reference and administra&ve details
Address
Ambrose Allen Centre, 2 Franklin Avenue, Tadley, Hants, RG26 4ET
Banking
CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
Trustees
| Trustees | ||
|---|---|---|
| Name | Role | Date of appointment |
| Mar5n Slaeord | Chair | 10 January 2024 |
| Neil Deller-Merricks | Treasurer | 16 December 2020 |
| Robert Prevost | Trustee | 10 January 2024 |
| Warwick Lovegrove | Trustee | 11 January 2023 |
| Stephen Davey | Trustee | 10 January 2024 |
| Samantha Lee | Trustee | 10 January 2024 |
complied with their duty with regards to ensuring that the Charity has undertaken suitable works for the benefit of the public; as required by the Charity Commission.
Signed on behalf of the trustees
Independent examinerfs report to the trustees of Tadley El(ierly Day Care I report the trustees on my examination of the accounts of Tadley Elderly Day Care for the year ended 31" March 2025. As the charity trustees of the trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Aci 2011. amendments added by Charities Art 2022 (The Artl I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145 Ibl of the Act. I have completed my examination. I can conflrm that no material matters have come to mv attention in connection with the examination, I have agreed one amendment with the treasurer. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached. Signed ff T./..A _f,/0 Wendy Toogood-wolvey l Meon Close, Tadley, RG26 4HW AAT Qualified Dated 2710112026
Financial Statements for the year ended 31 March 2025
| Total Receipts & Payments Account for the year ended 31/3/25 Unrestricted £ Restricted £ Total 2024-25 £ Receipts Fees 50,879.04 - 50,879.04 Grants - - - Donations 4,997.32 2,800.00 7,797.32 Fundraising 4,517.58 - 4,517.58 Misc 40.00 - 40.00 Interest 698.72 - 698.72 Total receipts 61,132.66 2,800.00 63,932.66 Payments Salaries 47,113.20 - 47,113.20 Rent 9,973.06 - 9,973.06 Insurance 509.37 - 509.37 Food 4,758.48 - 4,758.48 Transport - - - Phone 274.54 - 274.54 Entertainment 180.00 2,410.00 2,590.00 Postage & Stationary - - - Training 30.00 - 30.00 Fundraising 431.76 - 431.76 Equipment 358.69 - 358.69 Misc 121.74 - 121.74 Total payments 63,750.84 2,410.00 66,160.84 Net receipts / (payments) (2,618.18) 390.00 (2,228.18) Transfer 1,500.00 (1,500.00) (0.00) Balance brought forward 29,136.63 4,477.44 33,614.07 Balance carried forward 28,018.45 3,367.44 31,385.89 Made up of: Current account 1,214.57 Savings account 31,366.32 Cash float - Adjustments1 (1195.00) 31,385,89 |
Previous year £ 49,873.00 400.00 4,247.84 732.41 19.00 710.86 55,983.11 43,422.32 10,163.33 452.50 4,344.01 - 237.98 375.00 57.22 281.88 35.00 1,057.92 60.00 60,487.16 (4,504.05) - 38,118.12 33,614.07 2,439.72 31,174.35 - 33,614.07 |
|
|---|---|---|
Receipts Fees Grants Donations Fundraising Misc Interest |
||
| Total receipts Payments Salaries Rent Insurance Food Transport Phone Entertainment Postage & Stationary Training Fundraising Equipment Misc |
||
| Total payments | ||
| Net receipts / (payments) Transfer Balance brought forward |
||
| Balance carried forward Made up of: Current account Savings account Cash float Adjustments1 |
1 Adjustments for pre-payments and accruals
Analysis of Funds for the year ended 31 March 2025
Tadley Elderly Day Care
| Receipts Receipt - Fees Receipt - Grants Receipt - Donations Receipt - Fundraising Receipt - Misc Receipt - Interest Payments Payment - Salaries Payment - Rent Payment - Insurance Payment - Food Payment - Transport Payment - Phone Payment - Entertainment Payment - Postage & Stationary Payment - Training Payment - Fundraising Payment - Equipment Payment - Misc Net receipts / (payments) Transfer Balance brought forward Balance carried forward Made up of: Current account Savings account Cash float Adjustments |
Total Un- restricted You Decide HCC Infection Control LVL Tech Exercise Fund 50,879.04 50,879.04 - - - - - - - - - - 7,797.32 4,997.32 - - - 2,800.00 4,517.58 4,517.58 - - - - 40.00 40.00 - - - - 698.72 698.72 63,932.66 61,132.66 - - - 2,800.00 47,113.20 47,113.20 - - - - 9,973.06 9,973.06 - - - - 509.37 509.37 - - - - 4,758.48 4,758.48 - - - - - - - - - - 274.54 274.54 - - - - 2,590.00 180.00 656.54 - - 1,173.46 - - - - - - 30.00 30.00 - - - - 431.76 431.76 - - - - 358.69 358.69 - - - - 121.74 121.74 - - - - 66,160.84 63,750.84 656.54 - - 1,753.46 (2,228.18) (2,618.18) (656.54) - - 1,046.54 - 1,500.00 -(1,500.00) - - 33,614.07 29,136.63 656.54 3,687.74 133.16 - 31,385.89 28,018.45 0.00 2,187.74 133.16 1,046.54 1,214.57 31,366.32 - (1,195.00) 31,385.89 |
|---|---|
| Income | Unrestricted | Restricted | Total | Notes |
|---|---|---|---|---|
| Voluntary Income | £4,997 | £2,800 | £7,797 | All gijs made on a voluntary basis, e.g. grants from trusts and founda5ons, legacies, and individuals (excluding lokery income). |
| Lokery funding | £78 | £78 | e.g. Na5onal Lokery Community Fund, People’s Postcode Lokery, Health Lokery,etc. |
|
| Statutory Income | £9,133 | £9,133 | Income generated from statutory source, e.g. Local Authority, Clinical Commissioning Group, Central Government, NHS, Crime Commissioner,etc. |
|
| Charitable Ac5vi5es | £41,746 | £41,746 | Income earned from the supply of goods or services or performance related contractual income (excluding those from statutory services). |
|
| Other trading income |
£4,440 | £4,440 | Fundraising events, charity shops, lelng and licencing arrangements. |
|
| Investments (interest) |
£699 | £699 | Returns from any investments the organisa5on may have, including bank interest. |
|
| Other | £40 | £40 | Any other form of income not covered above. |
|
| Total income | £61,133 | £2,800 | £63,933 |
| Expenditure | Unrestricted | Restricted | Total | |
|---|---|---|---|---|
| Charitable purposes |
£62,383 | £2,410 | £64,793 | Any funds spent on providing services directly to the benefciaries, such as carer salary costs, rent of premises to provide services,cost of equipment etc. |
| Management/ Admin |
£936 | £936 | Costs not involved with delivery of services but that are required to keep the charity running, such as salaries for support and admin staf, governance,legal costs,etc. |
|
| Fundraising | £432 | £432 | Any funds spent on eforts to raise funds or publicise the charity and it’s services. |
|
| Total expenditure | £63,751 | £2,410 | £66,161 |
| Reserves | ||
|---|---|---|
| Restricted Reserves | £3,367 | Funds set aside to be used for specifc purpose set by the grantor of the funds, e.g. project funding or dona5on made towards a par5cular purpose (not includingfxed assets). |
| Fixed assets | £0 | Includes the value of land, buildings or equipment. Commonly the annual accounts include these in either the restricted or unrestricted accounts reserves. |
| Designated reserves | £26,633 | Reserves that the organisa5on’s trustees have set aside for a specifc purpose, e.g. a par5cular project or winding up costs, or essen5al future spending. Commonly the annual accounts include these in unrestricted reserves. |
| Unrestricted reserves | £0 | These are the reserves that are ‘free’, that can be used for any purpose (not including designated reserves or fxed assets. |
| Total reserves | £30,000 |