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2025-03-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025

PETERSFIELD CLIMATE ACTION NETWORK

(PeCAN)

Charitable Incorporated Organisation

CHARITY REGISTRATION No: 1192778

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

CONTENTS

Contents

LEGAL AND ADMINISTRATIVE INFORMATION ........................................................................ 3 TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2025 ............................................... 4 PHOTOS APRIL 2024 TO MARCH 2025 ................................................................................... 9 STATEMENT OF FINANCIAL ACTIVITIES ................................................................................ 11 STATEMENT OF FINANCIAL POSITION .................................................................................. 12 NOTES TO THE FINANCIAL STATEMENTS ............................................................................. 13 INDEPENDENT EXAMINERS REPORT YEAR ENDED 31[ST] MARCH 2025 ................................. 21

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1192778 WORKING NAMES Petersfield Climate Action Network (PeCAN) DATE OF REGISTRATION 14th December 2020 START OF FINANCIAL YEAR 1st April 2024 END OF FINANCIAL YEAR 31st March 2025 TRUSTEES AS AT 16 DECEMBER Liz Bisset 2025 Greg Ford, Chair Andrew Lee (appointed Apr 2024) Gethin Morgan-Owen Melanie Oxley Paul Parkin, Staff Trustee (appointed Nov 2024) Rachel Ritchie Richard Robinson, Treasurer (appointed Nov 2024) Rob Staples (appointed Dec 2024)

(Louise Bevan, resigned Oct 2025) (Peter Carver, resigned Feb 2025) (Peter Moss, resigned Dec 2024) (Russell Oppenheimer, resigned Jul 2024) (Suzie Wilde, resigned June 2024)

LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT Constitution, 9th December 2020 CHARITABLE OBJECTIVES The advancement of environmental protection for the public benefit through community-led initiatives that mitigate climate change and minimise biodiversity loss for the benefit of residents and the general public in and around the Petersfield area.

REGISTERED ADDRESS AND The Hanger Room, Petersfield Library, 27 The Square PRINCIPAL OFFICE Petersfield, GU32 3HH. Phone: 01730719792 Email: hello@petersfieldcan.org Website: https://petersfieldcan.org BANKERS Co-operative Bank INDEPENDENT EXAMINER Fiona Armitage

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES ’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2025

AIMS AND ACTIVITIES

PeCAN ’s trustees are pleased to present our annual report and accounts for the 12-month period from 1 April 2024 to 31 March 2025. Our charity aims to reduce carbon emissions and protect nature in our area by running projects and engaging with local communities in practical and constructive ways.

This section describes how we have carried out our charity’s purposes for the public benefit. T he highlights of PeCAN's projects and activities for the year were:

Schools and Youth Engagement

PeCAN delivered environmental protection-themed workshops and assemblies to more than 2,900 students, including new sessions on biodiversity, healthy seas, and transport to complement the Carbon and Water sessions delivered in the first year. We have continued to strengthen relationships with local primary schools.

Highlights included assemblies at Bohunt School and new links developed with The Petersfield School (TPS). The team also supported eco clubs and student-led exhibitions.

The outreach team had a strong presence at the Petersfield EcoFair in July, with 51 children and young people producing 'climate canaries' to send to Damian Hinds MP about their environmental concerns. PeCAN’s school engagement work was delivered by PeCAN trustee Rachel Ritchie and climate educator Scott Gudrich, with support from a number of volunteers. The team have consistently received positive feedback from the schools visited, and are pleased to have secured funding to continue this work for the 2025-2026 academic year.

Feedback:

Home Retrofit

PeCAN started a new retrofit advice project, called “My Home Made Better”, offering free independent retrofit and energy advice.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

The project is led by The Environment Centre, with PeCAN, WinACC and Energy Alton as community partners to manage local outreach and volunteers, and to deliver advice to homeowners in the South East Hampshire area. The project formally launched in April 2025 after the project initiation stage. The project is expected to benefit householders by helping to reduce greenhouse gas emissions and energy bills from heating, while increasing levels of comfort in people’s homes.

Nature Recovery

The 2025 Festival of Trees sold and distributed 1,200 fruit trees to residents of East Hampshire, with free demonstrations of planting and pruning, information stalls, and even Morris dancing! The project aims to engage new groups of residents and contribute directly to carbon sequestration and biodiversity loss through the planting of fruit trees in people’s gardens. This year’s event took the total number of trees distributed through this project over the last five years to more than 3,000, each one cared for by the household that planted it.

Other activities included dawn chorus walks, farm visits, an insect safari, and talks on swifts and renaturing land.

Public Engagement

Our main public engagement event this year was the Petersfield Eco Fair in July 2024. The event was jointly organised by PeCAN and Petersfield Town Council, and attracted around 1,500 visitors on the day, sparking many new conversations and connections in the community around sustainability topics. More than 40 organisations and businesses that are involved in environmental protection in different ways were represented, giving visitors the opportunity to learn about their work, join community initiatives and purchase sustainable products.

Other public-facing activities included:

Business Engagement

PeCAN supported several local businesses with sustainability advice, mainly around estimating business carbon footprints to help businesses reduce their costs by reducing their greenhouse gas emissions. PeCAN sponsored the Green Business of the Year Award again, with St Peter’s Vets winning in 2024. Business engagement has since been scaled back pending volunteer recruitment.

Advocacy

PeCAN contributed to EHDC’s revised climate and environment strategy with a report on Greenhouse Gas Emissions, and sent detailed responses to EHDC’s Local Plan consultation, SDNPA’s Local Plan consultation, and HCC’s Local Cycling and Walking Infrastructure Plan (LCWIP) consultation. This work aims to help Local Authorities adopt strong policies in their planning and operations, especially in relation to energy efficiency, biodiversity and active travel.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

PeCAN organised a Climate Hustings in June 2024, allowing 120 people to question five prospective parliamentary candidates on a variety of climate-related matters, ably chaired by Sir David Normington.

PeCAN submitted comments on several major planning applications for new homes in Petersfield, covering energy efficiency measures, protection of wildlife, biodiversity net gain and infrastructure for cycling and walking. We successfully objected (again) to an application by Tesco to erect a Timpson Pod in a location which would have caused crowding and unsafe congestion on the primary pedestrian and cycling access route to The Petersfield School.

Governance and Staff

PeCAN is Charitable Incorporated Organisation (CIO) whose only voting members are its charity trustees (‘Foundation’ model constitution). New trustees are appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees, having regard to the skills, knowledge and experience needed for the effective administration of the CIO, in accordance with the CIO’s constitution .

The PeCAN team comprises a small part-time staff, overseen by a board of volunteer trustees and supported by a wider group of volunteers from the community. During the reporting period, trustees appointed a staff Team Leader, hired a Project Manager and refreshed the trustee board. Staff and trustees revised PeCAN’s strategy (for 2025 – 2027) and conducted a year-ahead planning session at an offsite meeting on 3 April 2025. We upgraded our governance arrangements to enable closer coordination between trustees and staff, more structured project scrutiny, and new volunteer management structures. We broadened our fundraising efforts to focus on new trusts and foundations and to increasing public donations and matching schemes such as the Big Give Green Match Fund.

The trustees are grateful for the hard work of the many people who have volunteered, worked and helped to fund our activities during this period.

FUTURE PLANS

PeCAN plans to continue delivering successful, fully-funded projects that strengthen environmental protection for the benefit of local residents. The priority projects for 2025/2026 include: Schools Outreach, My Home Made Better retrofit advice, A Fruit Tree in Every Garden, Eco Fair 2026, and a programme of public events and engagement.

FINANCIAL REVIEW

Total income for the year was £88,497. Of this, £61,080 came from grants from the South Downs National Park Authority (SDNPA), East Hampshire District Council (EHDC), Petersfield Town Council (PTC), and initial funding for a new project with the Environmen t Centre (tEC), ‘My Home Made Better’, to provide residents with free energy advice. Donations and gift aid generated a further £8,600, the sale of trees under the successful “Fruit tree in every garden” project raised £14,937, and events and other income generated £3,880.

Expenditure on charitable activities for the year 2024/2025 was £80,926, in addition to £326 in governance costs. Spending included £41,404 in salary and staff costs for three part-time staff

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

members (average 1.2 FTE) to coordinate and deliver PeCAN’s projects, and £4,717 to rent an office in the Petersfield Library where staff and volunteers can meet and members of the public can receive advice and discuss projects. We spent £27,177 on direct project costs, £4,865 on events, and £2,763 on other costs.

Charity funds at 31st March 2025 stood at £42,299. Of this £22,668 was in the form of restricted funds provided by contributors and earmarked for specific activities to be delivered in a subsequent accounting period.

PeCAN’s own reserves were £19,631. Trustees have a reserves policy designed to ensure that PeCAN has accumulated sufficient funds to cover staff and organisational costs for a short period whilst funding is being sought. General reserves are still being accumulated (see Note 14 to the financial statements).

At their regular meetings Trustees receive regular reports of the charity’s financial position, monitor financial procedures and policies and discuss financial matters as needed. They also undertake an annual risk management review which considers potential risks facing PeCAN, including those which could affect the continuity of funding.

Other than expenses reimbursement detailed in Note 12 below, there were no personal benefit or payments involving trustees, within the meaning of section 222 of the Charities Act 2011.

TRUSTEES’ RESPONSIBILITIES

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the CIO. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and otherwise carrying out their duties.

7

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisationl The trustees consider that PeCAN has sufficient funds to continue as a going concern in the next financial year (please refer to Note I to the financial statements). The trustees confirm that they have had due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. Approved by the Trustee5 on.. Signed on their behalf by.. Name: Gregory Ford Chair of Trustees

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisationl PHOTOS APRIL 2024 TO MARCH 2025 PeCAN Team Awards winners 2025 Wilding Screening 4E Ebike event Balsam Pulling Goodyer Meadows Christmas Market

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisationl Voluntoor ovenino Tree Festival Wilding Panel Ebike event Nature Walk Tree Volunteers io

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31[ST] MARCH 2025

Note
Incoming resources
3
Income and
endowments from:
Donations including Gift
Aid & Grants
Charitable activities
Other
Total
Resources expended
4,6
Expenditure on:
Raising funds
Charitable activities
Governance costs
Total
Net income/
(expenditure)
Transfers between
funds
5
Fund recategorisation
5
Net movement in funds
Reconciliation of funds:
Total funds brought
forward
Total funds carried
forward		 Unrestricted
funds
Restricted
funds
£
£
8,074
53,542
0
25,331
1,050
500		 Total funds
2025
£
61,616
25,331
1,550		 Unrestricted
funds
Restricted
funds
Total funds
2024
£
£
£
8,274
223
8,497
500
92,826
93,326
286
2,618
2,904
9,124
79,373		 88,497 9,060
95,667
104,727
-
-
(1,491)
(79,435)
(260)
(66)		 -
(80,926)
(326)
-
-
-
(1,270)
(90,908)
(92,178)
(1,460)
-
(1,460)
(1,751)
(79,501)		 (81,252) (2,730)
(90,908)
(93,638)
7,372
(127)
-
-
(2,170)		 7,245
-
(2,170)
6,330
4,759
11,089
(158)
158
-
7,372
(2,297)
12,259
24,965		 5,075
37,224		 6,172
4,917
11,089
6,087
20,048
26,135
19,631
22,668		 42,299 12,259
24,965
37,224

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation) STATEMENT OF FINANCIAL POSITION AS AT 31ST MARCH 2025 Re5trt¢ted In¢ome funds Unre#rl(ted ftsnds Restricted Inrom¢ lunds Unrestricted funds Note Totsl 2025 Total 2024 Fixed assets Tangible assets Investments Totolflxedussets Current assets 7,110 7,110 505 505 Debtors Cash at bank and In hand 19,949 31,992 51,941 12,509 49,917 62.426 Total current assets Credltors: amounts falllng due wlthln one year io 13181 116.4341 116,7521 12501 117,6891 17,9391 Net current assets 19,631 22,668 42,299 12,259 32.733 44,99? Tota1¢7ssets less currentli17billtles Credltors: amounts falllng due after one year 19,631 22.668 42,299 12,259 32,733 44,992 li 17,7681 17,768 Total net assets 19,631 22,668 42,299 12,259 24,965 37,224 Funds of the Charity Restrirted In¢ome funds 22.668 21,668 24.965 24,965 Unrestrfrted funds 19,631 19,631 12,259 12,259 Totalfvnds 19,631 22,668 42,299 12,259 24,965 37,224 Approved by the Trustees on: 21" January 2026 Signed on behalf of Trustees: Name Gre8 Ford Position Trustee Trustee 12

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2025

1. ACCOUNTING POLICIES

Basis of Preparation & Assessment of Going Concern

Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider, given current and committed grant and other funding for the next 12 months, that PeCAN has sufficient funds to maintain activities for the next financial year. As a result, they believe that there are no material uncertainties about the Charity's ability to continue as a going concern in that period.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the point they are received.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2025

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts.

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustee s’ meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Unrestricted funds

These funds can be used for the general objectives of the charity as set out in the trustee s’ report. The movements of the unrestricted funds are given in the Statement of Financial Activities.

Restricted funds

These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.

Designated funds

These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.

Fixed Assets

Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:

Fixtures, Fittings and Equipment

25% - Straight Line Basis

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2025

2. TANGIBLE FIXED ASSETS

The CIO held no fixed assets during the year. (31[st] March 2024: None)

The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2025: None (31[st] March 2024: None)

3. INCOMING RESOURCES

Donations and Grants
Donations and gifts
Gift aid received
Grants
Total
Charitable Trading Activities
Events
Tree Planting
My Home Made
Better Project
Other
Total
TOTAL
INCOME		 Donations and Grants
Donations and gifts
Gift aid received
Grants
Total
Charitable Trading Activities
Events
Tree Planting
My Home Made
Better Project
Other
Total
TOTAL
INCOME		 Unrestricted
funds
Restricted
income funds
7,257
526
817
-
53,016		 Total funds
2025
£
7,783
817
53,016		 Total funds
2025
£
7,783
817
53,016		 Unrestricted
funds
7,432
842
500		 Restricted
income funds
Total funds
2024
£
223
7,655
-
842
62,782
63,282
8,074
53,542		 61,616 8,774 63,005
71,779
-
2,330
-
14,937
-
8,064
1,050
500		 2,330
14,937
8,064
1,550		 -
286		 -
-
30,044
30,044
2,618
2,904
Events
Tree Planting
My Home Made
Better Project
Other
Total 1,050
25,831		 26,881 286 32,662
32,948
9,124
79,373		 88,497 9,060 95,667
104,727

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2025

4. RESOURCES EXPENDED

Notes
a): Expenditure
on Charitable
activities:
Salaries
6
Other staff costs
Office costs &
room rental
Liability
insurance
Marketing
Website costs
Events
Projects
Professional
fees
Other
Total
expenditure
b:) Governance
Costs
Independent
examination fee
Training
Trustee
meetings		 Unrestricted
funds
Restricted
funds
Total 2025
Unrestricted
funds
Restricted
funds
Total 2024
£
£
£
£
£
£
-
41,404
41,404
-
50,363
50,363
-
-
-
52
207
259
-
4,717
4,717
115
3,251
3,366
57
827
884
703
703
-
500
500
778
778
-
276
276
496
496
1,176
3,689
4,865
800
653
1,453
-
27,177
27,177
33,782
33,782
258
385
643
192
355
547
-
460
460
111
320
431
1,491
79,435
80,926
1,270
90,908
92,178
250
-
250
250
-
250
-
-
-
1,066
-
1,066
10
66
76
144
-
144
260
66
326
1,460
-
1,460

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2025

5. RESTRICTED & UNRESTRICTED FUNDS

2025
Superhomes - Retrofit
Community Engagement
Schools
Tree Planting
Eco Fair
Training
Energy Monitoring
My Home made Better
TOTAL RESTRICTED FUNDS
UNRESTRICTED FUNDS
TOTAL FUNDS		 Balance at
1 Apr 24
Income
Expenditure
Transfers
Balance at
31 Mar 25
£
£
6,295
-
368
-
6,663
5,939
38,620
(43,049)
-
1,509
3,281
3,500
(4,353)
2,428
2,494
26,638
(24,122)
-
5,010
4,536
1,802
(2,665)
-
3,674
250
750
-
1,000
2,170
-
-
(2,170)
-
-
8,064
(5,681)
-
2,384
24,965
79,374
(79,501)
(2,170)
22,668
12,259
9,123
(1,751)
-
19,631
37,224
88,497
(81,252)
(2,170)
42,299

As the Energy Monitoring Project funds were no longer required for the project and returned to the funder after the year end, the balance of the reserve was moved to creditors.

2024
Superhomes - Retrofit
Community engagement
Schools
Tree Planting
Eco Fair
Training
Website
Energy Monitoring
TOTAL RESTRICTED FUNDS
UNRESTRICTED FUNDS
TOTAL FUNDS		 Balance at
1 Apr 23
Income
Expenditure
Transfers
Balance at
31 Mar 24
£
£
13,840
21,731
(29,276)
-
6,295
931
35,681
(30,673)
-
5,939
0
6,175
(2,894)
-
3,281
0
30,043
(27,549)
-
2,494
2,799
2,037
(300)
-
4,536
250
-
-
-
250
58
-
(216)
158
-
2,170
-
-
-
2,170
20,048
95,667
(90,908)
158
24,965
6,087
9,060
(2,730)
(158)
12,259
26,135
104,727
(93,638)
-
37,224

Note: Transfers have been made from Unrestricted funds where grants received did not fully cover expenditure incurred and represent a contribution from PeCAN reserves.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2025

6. STAFF COSTS

6.1 Staff Costs

Salaries and wages
Social security costs
Pension costs (defined contribution scheme)
Other employee benefits
Total staff costs		 2025

2024
£

£
40,563

48,470

841
1,893
-
-
41,404

50,363

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000

There were no payments made to trustees for their services to the charity.

6.2 Average head count in the
period 2025 2024
Number
Number
Fundraising - -
Charitable
The parts of the charity in Activities 3 4
which the employees work
-
Governance -
Other - -

Total 3
4

Staff are employed on part time contracts and the full time equivalent averaged 1.2 FTE (2024: 1.5 FTE).

7. FIXED ASSETS

The CIO held no fixed assets or investments during the year (31[st] March 2024: None)

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2025

8. CASH AT BANK AND IN HAND

Cash in Hand
Cash at Bank
Cash at Bank and in
Hand		 Unrestricted
funds
Restricted
funds
31 Mar
2025
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£
38
-
38
34
-
34
19,911
31,992
51,903
12,475
49,917
62,392
19,949
31,992
51,941
12,509
49,917
62,426

9. DEBTORS

Trade Debtors
Other Debtors
Prepaid
Expenditure
Debtors		 Unrestricted
funds
Restricted
funds
31 Mar
2025
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£
-
6,670
6,670
-
410
410
-
-
-
30
-
30
-
505
505
30
7,080
7,110
-
505
505

10.CREDITORS: AMOUNTS FALLING DUE IN ONE YEAR

Energy Monitoring
grant not spent
Accrued
expenditure
Deferred income
Advance for My
Home Made Better
project
Total		 Unrestricted
funds
Restricted
funds
31 Mar
2025
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£		 Unrestricted
funds
Restricted
funds
31 Mar
2025
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£
2,170
2,170
318
1,496
1,814
250
2,369
2,619
-
7,768
7,768
-
15,320
15,320
-
5,000
5,000
-
-
-
318
16434
16752		 250
17689
17939

,
,

,
,

Accrued expenditure includes outstanding pension and tax liabilities plus the fee for the independent examination of the accounts. Deferred income includes grants received but which cover expenditure to be incurred in the following year.

The unused Energy Monitoring project funds were returned to the funder after the year end.

19

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2025

11.CREDITORS: AMOUNTS FALLING DUE AFTER ONE YEAR

Deferred income
Total		 Unrestricted
funds
Restricted
funds
31 Mar
2025
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£
-
-
-
-
7,768
7,768
-
-
-
-
7,768
7,768

Deferred income includes grants received but which covers expenditure to be incurred in more than one year.

12. TRUSTEES AND OTHER RELATED PARTIES

Trustees are reimbursed for expenses incurred on projects.

One PeCAN employee is a family member of a trustee. The employee was recruited after the post was advertised and reports to the team leader. The trustee is not involved in any management issues.

Other than these no payments were made to trustees, or any persons connected with them, during this or the previous financial period. No material transaction took place between the organisation and a trustee, or any person connected with them.

13. RISK ASSESSMENT

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees also regularly examine other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

14. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the CIOs needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure and have set a range of three to six months’ operational expenditure as a target. The Trustees will endeavour not to set aside funds unnecessarily.

15. PUBLIC BENEFIT

The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or 'aims' that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisationl ST INDEPENDENT EXAMINERS REPORT YEAR ENDED 31 MARCH 2025 Report to the trustees and members of Petersfield Actlon Network on the accounts for the year l April 2024 to 31 Marth 2025 as set out on pages 11 to 20. Reswctlve responslbllltles of trustees and exarnlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit ss not required for this year under section 144 of the Charities Act 2011 Ithe Charities Attl and that an independent examination 15 needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, follow the procedures laid down in the general Directions given by the Charity Commlssion (under 5ertion 14515Xbl of the Charities Act, and state whether particular matters have come to my attention. Basls of Independent examine￿$ statement My examinatlon was carried out in actordance with general Oirectbons gtven by ihe Charity Commisslon. An examination includes a review of the accounting records kept by the charity and a comparison of the actounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustee5 concerning any such matters. The procedures undertaken do not provide all the eviden¢e that would be reouired in an audit. and consequentty no opinion is given as to whether the accounts present a 'true and fair, view, and the report Is limtted to those matters set oul in the statement below. Independent examiner'5 sLitement In connection with my examination. no matter has come to my attention: which gives me reasonable cause to believe that in any material respect, Ihe requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Att have not been met,. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Fiona Armitage IACCAI 39 Greensfields Liss Hampshire GU33 7EJ Dated 21January 2026 21