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2024-03-31-accounts

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2024

PETERSFIELD CLIMATE ACTION NETWORK

(PeCAN)

Charitable Incorporated Organisation

CHARITY REGISTRATION No: 1192778

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

CONTENTS

Contents

LEGAL AND ADMINISTRATIVE INFORMATION ........................................................................ 3 TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 ............................................... 4 PHOTOS APRIL 2023 TO MARCH 2024 ................................................................................. 13 STATEMENT OF FINANCIAL ACTIVITIES ................................................................................ 16 STATEMENT OF FINANCIAL POSITION .................................................................................. 17 NOTES TO THE FINANCIAL STATEMENTS ............................................................................. 18 INDEPENDENT EXAMINERS REPORT YEAR ENDED 31[ST] MARCH 2024 ................................. 26

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1192778
WORKING NAMES Petersfield Climate Action Network (PeCAN)
DATE OF REGISTRATION 14th December 2020
START OF FINANCIAL YEAR 1stApril 2023
END OF FINANCIAL YEAR 31st March 2024
TRUSTEES AS AT 5 NOVEMBER Louise Bevan
2024 Elizabeth Bisset
Peter Carver (treasurer)
Greg Ford (chair)
Andrew Lee (appointed April 2024)
Gethin Morgan-Owen (appointed Dec 2023)
Peter Moss
Melanie Oxley
Rachel Ritchie (appointed Oct 2023)
(Russell Oppenheimer resigned July 2024)
(Suzie Wilde appointed Oct 2023, resigned June 2024)
(Tom Barnett resigned Dec 2023)
(Matthew Warner resigned Nov 2023)
(John Palmer resigned Jul 2023)
LEGAL STATUS Charitable Incorporated Organisation
GOVERNING INSTRUMENT Constitution, 9th December 2020
CHARITABLE OBJECTIVES The advancement of environmental protection for the
public benefit through community-led initiatives that
mitigate climate change and minimise biodiversity loss for
the benefit of residents and the general public in and
around the Petersfield area.
REGISTERED ADDRESS Petersfield Town Council, 24 Heath Road, Petersfield,
GU31 4EA
PRINCIPAL OFFICE AND The Hanger Room, Petersfield Library, 27 The Square
CORRESPONDENCE ADDRESS Petersfield, GU32 3HH. Phone: 01730719792
Email:hello@petersfieldcan.org
Website: https://petersfieldcan.org
BANKERS Co-operative Bank
INDEPENDENT EXAMINER Fiona Armitage

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024

Trustees present PeCAN’s third annual report and accounts, covering the 12 months from 1 April 2023 to 31 March 2024. Our charity’s aim is to reduce carbon emissions and to protect nature in our area, which we do by engaging with local communities in practical and constructive ways. We have had a busy and successful year and the trustees are grateful for the hard work of the many people who have volunteered, worked and helped to fund our activities during this year. The highlights include:

More detail and photos follow.

SCHOOLS AND YOUTH OUTREACH

PeCAN has developed a successful school and youth outreach programme, which is being expanded as it goes into its second year.

The delivery team comprises PeCAN trustee and project lead Rachel Ritchie and professional climate educator Scott Gudrich, with support from PeCAN staff and DBS checked volunteers.

For the academic year 23-24, the team developed materials for a choice of two half-day conferences, focussing on carbon emissions and water scarcity, for years 3-8.

During the financial year we delivered workshops to 620 pupils, and assemblies to an additional 130 pupils, across seven schools. By the end of the academic year this had grown to a total of 1,400 pupils across 10 schools.

The resources were shared with ACAN and subsequently an additional 180 children in Alton area schools have been involved in the learning developed by PeCAN. ACAN have also used assembly materials with youth groups e.g. cubs (around 40 at a time, twice). We also attended a STEAM fair at Ditcham Park and engaged with 111 students on our stall.

In addition to the schools outreach, we were joined for a week by Bohunt Sixth Form student Daniel Meech for work experience. Daniel enjoyed a busy week assisting at events, attending meetings, and working on our website. He has written a brilliant blog post about his experiences.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 (Cont.)

A teacher from Droxford said “ Everyone loved it and learnt a lot… Feedback was positive, the children learnt a lot and enjoyed the activities. They made some good links to what they learnt in their Science”.

The head of Camelsdale said “ I write to say a huge ‘THANK YOU’ to you all for your recent Climate Change workshops, assembly and presentations at Camelsdale Primary School ... The sessions were well organised and led by a team of knowledgeable and passionate people who had the skills to interact well with the children …. The impact on these two half day sessions supports our work as we nurture tomorrow’s grown-ups! Regular sessions such as these, led by passionate experts, really help. Thank you. We would thoroughly recommend other schools and organisations connect with PeCAN”.

COMMUNITY AND BUSINESS OUTREACH

PeCAN volunteers and staff organised or participated in more than 100 community events and actions during the year, as detailed below.

Weekly Eco-Café – the Eco-Café continues to be held in Winton House every week and monthly in the evenings at the Square Brewery. It normally attracts around a dozen people including newcomers and often results in useful connections and new initiatives. The Eco Café celebrated its second birthday in May 2024.

Stalls at festivals, fairs, markets:

PeCAN participated in a number of festival, fairs and markets during the year, including:

April Buriton B-Earth day
May South Downs Green fair and Petersfield SpringFestival
June Ram’s Walk during National Volunteers Week.
Great Big Green Week ran from 10th -18th June (versus Sep last year). PeCAN
worked with other community groups to organise a programme of fourteen
events, two a day, including walks, bike rides, talks, jewellery repair, nappy library
demo, film screening, community meals and the CARRR boot sale (for the full
programme,
see
https://petersfieldcan.org/events/2023/06/great-big-green-
week-in-petersfield). Also a Stall at PTC’s CARRR Boot Sale
July Alton Eco Fair, Petersfield litterpick and a Stall at PTC’s CARRR Boot Sale
August South Downs Show and a Stall at PTC’s CARRR Boot Sale
September ToySwapat Winton House
October Petersfield litterpick and Apple Dayat Blackmoor estate
January Christmaspresent exchange at Winton House

We continue to network with other local climate action groups and attend the quarterly “CAN-do” meeting to share best practices.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 (Cont.)

Business engagement

PeCAN sponsored the first ever “Green Business of the Year” award at the Petersfield Awards, developing judging criteria and promoting the award to businesses over the summer. At the awards event at Churchers College on 19 October 2023 the winner was local refill shop Refill and Replenish, other nominees were Umbhost Limited, Little Leaf Play Cafe, and Juniper. PeCAN staff met with SDNPA's Sustainable Business Strategy Lead in December 2023 to discuss SDNPA's part of the prize for Refill & Replenish. For a short write-up, see https://petersfieldcan.org/news-blog/2023/10/refilland-replenish-wins-green-business-of-the-year

PeCAN signed a short MoU (running to March 2024, since extended) with SDNPA to promote the park’s green accreditation scheme, Green South Downs, and is promoting it to local businesses.

PeCAN trustee Greg Ford met with EHDC staff in November 2023 to discuss ways to support EHDC's sustainable business work, including offering support with carbon footprinting. Volunteer Linda Tipple and trustee Greg Ford attended EHDC’s business breakfast on 9 Feb 2024 to speak about sustainable business practices and Linda is offering free carbon footprint consultations to local businesses as a gateway to Green South Downs accreditation.

Talks and presentations

We organised, hosted or presented at a number of events during the year including;

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 (Cont.)

Communications

The monthly newsletter has continued to grow with healthy read and open rates (55-65% of newsletters opened and 5-10% of further information links clicked), and subscriber numbers of just over 1200 at our financial year-end. Our Facebook and Instagram sites are updated regularly and have more than 1000 followers between them.

We launched an updated and re-skinned website in September 2023, to freshen up the look and allow more functionality, including the abilities to search for content and to take payments for projects such as the fruit tree project, where the public contribute towards the cost of their trees. PeCAN added new sections to its website on Nature Recovery, along with Home Energy and Business Engagement and continue to add regular blog posts to the website, averaging 3-6 posts per month.

PeCAN staff and volunteers were interviewed several times during the year by Petersfield Shine Radio.

ENGAGING WITH NATURE RECOVERY

Following the recruitment in February 2023 of a new trustee, Melanie Oxley, a wildlife campaigner and ecologist, the new workstream "Engaging with Nature Recovery" was established. This has the aim of connecting local residents to nature and conserving and enhancing biodiversity in Petersfield and the surrounding area. Three areas of focus were chosen: residents' gardens, communal land and agricultural land. During the year, PeCAN organised several talks and a workshop on gardening for wildlife, encouraging residents to tidy less in their gardens and adopt features and plants to encourage more insects, birds, small animals and wild flowers. The Swift Streets project initiated by a resident was another way for residents to help nature and following several talks organised with Hampshire Swifts, over 100 swift boxes were installed on properties across Petersfield and the surrounding villages. An informative paper for local authorities was prepared dispelling myths about the increased risk of wildfire in wildflower meadows, and the mowing of verges and use of pesticides by local authorities was monitored. Both a bat walk and a dawn chorus walk were organised and as part of Petersfield Walking Festival, a walk took place in June during Green Week to Noar Hill Nature Reserve, and showcased exemplary regeneratively farmed land on the Blackmoor Estate, as part of The Selborne Landscape Partnership. A talk in February from an organic farmer from Hambledon, part of the South Downs Farm Cluster, proved popular with residents.

Other events included;

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 (Cont.)

PETERSFIELD TREE FESTIVAL

PeCAN organised the first Petersfield Tree Festival, in collaboration with Petersfield Community Garden and the Tree Council, and with funding from the Tree Council and EHDC, which took place on 25 November 2023. The day provided an opportunity to learn about tree planting, training and pruning from experts. There were activities for children, seed, twig and leaf identification, expert advice, food and drink. For a blog with more details and photos, please see https://petersfieldcan.org/news-blog/2023/12/petersfield-tree-festival-was-a-flourishing-success.

A second event followed in February, Hedgefest, at which further trees were distributed taking the total to more than 1000, and almost 3km of hedgerow plants were given away free to the public, who also benefitted from hedge planting and maintenance advice. Approximately 70 volunteers helped to deliver the project, with volunteers from National Rail helping out on a team building day, and more than 600 people attended across the two events. See blog https://petersfieldcan.org/news-blog/2024/03/tree-mendous-news-from-pecan

RETROFIT ADVICE PROJECT COMPLETED SUCCESSFULLY

PeCAN completed its retrofit advice project in October. The project, funded by the National Energy Foundation and SDNP and delivered with WinACC and NEF, delivered over 300 whole house retrofit plans, and provided over £120,000 of capital grants to homeowners to install energy efficiency measures such as solar panels and insulation. If all of the recommended measures in the 300 plans are implemented, more than 2,700 tonnes of carbon would be saved annually and more than £250,000 would be saved annually on household fuel bills. The end of project report is available here: https://petersfieldcan.org/media/x2da1aq0/hampshire-pilot-whole-house-retrofit-serviceend-of-project-report.pdf

Now that the SuperHomes project has concluded, we are focused on establishing a project to align all retrofit activities across Hampshire. The goal is to create a Retrofit Advice Service that brings together community groups, the Environment Centre, the Greening Campaign, and Community Energy South, with the support of Hampshire County Council and all of Hampshire’s district councils. A number of potential funding sources have been identified, but none are committed yet. All support is welcome.

Peter Moss, a PeCAN trustee, has been asked by Hampshire County Council to chair a Retrofit Steering Group and a broader Retrofit Consortium Group with the goal of ensuring all groups interested in retrofit cross Hampshire stay engaged, share progress and keep each other informed.

ENGAGEMENT WITH STATUTORY BODIES

PeCAN’s engagement with town and district councils during the year has contributed to ambitious redrafts of both councils’ climate and environment strategies. We also contributed to a number of consultations and planning decisions during the year;

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 (Cont.)

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 (Cont.)

STAFF/VOLUNTEER WELLBEING

PeCAN trustees agreed a Volunteers Policy to help us manage and care for volunteers, updated our Health & Safety and Lone Working and Safeguarding policies with new content on risk assessments and DBS checks, and issued training guidelines for staff and volunteers to access training budgets for skills and eco-anxiety.

By word of mouth, online promotion, and hosting a stall in Ram’s Walk during National Volunteers Week, PeCAN recruited a few new volunteers to help with public engagement including stalls, thermal imaging, Eco-Café. We have investigated and started to implement a volunteer management IT platform called Better Impact.

IMPACT OF ACTIVITIES

We undertake public engagement activities with the aim of helping to inform, motivate, and enable people to make changes to their properties, transport and consumption habits that will reduce carbon emissions and protect nature. Trustees assessed the effectiveness of our activities at an offsite meeting in February 2024 and identified areas for improvement including to recruit more volunteer teaching assistants and engage more with schools in Petersfield town, to implement a volunteer management IT platform (Better Impact), and to revamp our communications to reach new groups. Trustees and staff have since received training in strategic campaigning and values-based messaging.

FINANCIAL REVIEW

Funding for PeCAN’s work in the year came in the form of grants from South Downs National Park, East Hampshire District Councillors and Petersfield Town Council and contributions from the National Energy Foundation to carry out the Superhomes retrofit project. These totalled £63,282 in year. Donations and gift aid tax relief added £8,497. In addition, the highly successful “Fruit tree in every garden” project generated income of £30,043.

----- Start of picture text -----
Income 2023/2024
Other
3%
Tree project
income
29%
Grants
60%
Donations
and gift aid
8%
----- End of picture text -----

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 (Cont.)

These grants and support payments allowed us to employ four part time members of staff to coordinate and deliver PeCAN’s projects and maintain an office in the Petersfield Library. The office provides a space for staff to meet and a venue for members of the public and contributors to contact us for advice and discussions on current and future projects. Expenditure on staff, the office and charitable activities, including the trees project, was £90,908.

----- Start of picture text -----
Expenditure 2023/2024 Insurance,
marketing,
Office costs and Training website, fees
room rental 1% 4%
4%
Direct project
costs (non-
staff) Salaries and
36% staff costs
54%
Events
1%
----- End of picture text -----

Charity funds at 31st March 2024 stood at £37,224. Of this £24,965 was in the form of restricted funds provided by contributors and earmarked for specific activities which have not yet been delivered.

PeCAN’s own reserves were £12,259. Trustees have a reserves policy (see Note 1 to the financial statements) designed to ensure that PeCAN has accumulated sufficient funds to cover staff and organisational costs for a short period whilst funding is being sought. General reserves are still being accumulated.

At their regular meetings Trustees receive regular reports of the charity’s financial position, monitor financial procedures and policies and discuss financial matters as needed. They also undertake an annual risk management review which considers potential risks facing PeCAN, including those which could affect the continuity of funding.

There were no personal benefit or payments involving trustees, within the meaning of section 222 of the Charities Act 2011.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] MARCH 2024 (Cont.)

TRUSTEES’ RESPONSIBILITIES

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year. In preparing those financial statements the trustees are required to:-

The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the CIO. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities, and otherwise carrying out their duties.

Approved by the Trustees on: 5[th] November 2024

Signed on their behalf by:

Name:

Gregory Ford Chair of Trustees

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

PHOTOS APRIL 2023 TO MARCH 2024

----- Start of picture text -----
• Eco-Café and Eco-Pub
• Nature walk
• Dawn chorus walk
• Christmas Present
Exchange
• Petersfield Awards and
Business Breakfast
----- End of picture text -----

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

PHOTOS APRIL 2023 TO MARCH 2024 (Continued)

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

PHOTOS APRIL 2023 TO MARCH 2024 (Continued)

Petersfield Tree Festival and Hedgefest

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31[ST] MARCH 2024

Note
Incoming resources
3
Income and
endowments from:
Donations
Charitable activities
Other
Total
Resources expended
4,6
Expenditure on:
Raising funds
Charitable activities
Governance costs
Total
Net
income/(expenditure)
Transfers between
funds
5
Net movement in funds
Reconciliation of funds:
Total funds brought
forward
Total funds carried
forward		 Unrestricted
funds
Restricted
funds
Total
funds
2023
£
£
£
3,176
-
3,176
500
82,953
83,453
-
-
-		 Unrestricted
funds
Restricted
funds
Total funds
2024
£
£
£		 Unrestricted
funds
Restricted
funds
Total funds
2024
£
£
£		 Unrestricted
funds
Restricted
funds
Total funds
2024
£
£
£
8,274
223
8,497
500
92,826
93,326
286
2,618
2,904
3,676
82,953
86,629		 9,060
95,667
104,727
-
-
-
(920)
(80,820)
(81,740)
(250)
-
(250)
-
-
-
(1,270)
(90,908)
(92,178)
(1,460)
-
(1,460)
(1,170)
(80,820)
(81,990)		 (2,730)
(90,908)
(93,638)
2,506
2,133
4,639
169
(169)
-
6,330
4,759
11,089
(158)
158
-
2,675
1,964
4,639
3,412
18,084
21,496		 6,172
4,917
11,089
6,087
20,048
26,135
6,087
20,048
26,135		 12,259
24,965
37,224

PAGE 16

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

STATEMENT OF FINANCIAL POSITION AS AT 31ST MARCH 2024

Note
Fixed assets
Tangible assets
7
Investments
7
Total fixed assets
Current assets
Debtors
9
Cash at bank and in
hand
8
Total current assets
Creditors: amounts
falling due within
one year
10
Net current assets
Total assets less
current liabilities
Creditors: amounts
falling due after
one year
11
Total net assets
Funds of the Charity
Restricted income
funds
Unrestricted funds
Total funds		 Unrestricted
funds
Restricted
income funds
Total 2023
Unrestricted
funds
Restricted
income
funds
Total 2024
£
£
£		 Unrestricted
funds
Restricted
income funds
Total 2023
Unrestricted
funds
Restricted
income
funds
Total 2024
£
£
£		 Unrestricted
funds
Restricted
income funds
Total 2023
Unrestricted
funds
Restricted
income
funds
Total 2024
£
£
£		 Unrestricted
funds
Restricted
income funds
Total 2023
Unrestricted
funds
Restricted
income
funds
Total 2024
£
£
£
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-		 -
-
-
49
11,808
11,857
-
505
505
6,463
10,861
17,323
12,509
49,917
62,426
6,512
22,669
29,180		 12,509 50,422
62,931




(425)
(2,621)
(3,045)
(250)
(17,689)
(17,939)
6,087
20,048
26,135		 12,259 32,733
44,992
6,087
20,048
26,135		 12,259 32,733
44,992
-
-
-
-
(7,768)
(7,768)
6,087
20,048
26,135		 12,259 24,965
37,224
-
20,048
20,048
-
24,965
24,965
6,087
-
6,087
12,259
-
12,259
6,087
20,048
26,135		 12,259 24,965
37,224

Approved by the Trustees on:

5[th] November 2024

Signed on behalf of Trustees: Name Position

Peter Carver Trustee

Gregory Ford Trustee

PAGE 17

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2024

1. ACCOUNTING POLICIES

Basis of Preparation & Assessment of Going Concern

Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that given current and committed grant funding to March 2025, that PeCAN has sufficient funds to maintain activities for the next financial year. As a result, they believe that there are no material uncertainties about the Charity's ability to continue as a going concern in that period.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the point they are received.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2024

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts.

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees’ meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Unrestricted funds

These funds can be used for the general objectives of the charity as set out in the trustees’ report. The movements of the unrestricted funds are given in the Statement of Financial Activities.

Restricted funds

These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.

Designated funds

These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.

Fixed Assets

Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:

Fixtures, Fittings and Equipment

25% - Straight Line Basis

PAGE 19

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2024

2. TANGIBLE FIXED ASSETS

The CIO held no fixed assets during the year. (31[st] March 2023: None)

The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2024: None (31[st] March 2023: None)

3. INCOMING RESOURCES

Donations and Grants
Donations and gifts
Gift aid received
Grants
Total
Charitable Trading Activities
Events
Tree Planting
Other
Total
TOTAL
INCOME		 Donations and Grants
Donations and gifts
Gift aid received
Grants
Total
Charitable Trading Activities
Events
Tree Planting
Other
Total
TOTAL
INCOME		 Unrestricted
funds
Restricted
income funds
2,186
-
990
-
500
55,759		 Total funds
2023
£
2,186
990
56,259		 Total funds
2023
£
2,186
990
56,259		 Unrestricted
funds
7,432
842
500		 Restricted
income funds
Total funds
2024
£
223
7,655
-
842
62,782
63,282
3,676
55,759		 59,435 8,774 63,005
71,779
-
1,291
-
20,574
5,329		 1,291
20,574
5,329		 -
286		 -
-
30,043
30,043
2,619
2,905
Events
Tree Planting
Other
Total -
27,194		 27,194 286 32,662
32,948
3,676
82,953		 86,629 9,060 95,667
104,727

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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2024

4. RESOURCES EXPENDED

Notes
a): Expenditure
on Charitable
activities:
Salaries
6
Other staff costs
Office costs &
room rental
Liability insurance
Marketing
Website costs
Events
Projects
Professional fees
Other
Total
expenditure
b:) Governance
Costs
Independent
examination fee
Training
Trustee meetings		 Unrestricted
funds
Restricted
funds
Total 2023
Unrestricted
funds
Restricted
funds
Total 2024
£
-
48,685
48,685
-
50,363
50,363
11
453
464
52
207
259
68
3,928
3,996
115
3,251
3,366
-
595
595
703
703
142
3,606
3,748
778
778
-
1,302
1,302
496
496
664
1,017
1,681
800
653
1,453
-
20,004
20,004
33,782
33,782
35
500
535
192
355
547
-
730
730
111
320
431
920
80,820
81,740
1,270
90,908
92,178
250
-
250
250
-
250
1,066
-
1,066
-
-
-
144
-
144
250
-
250
1,460
-
1,460

PAGE 21

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2024

5. RESTRICTED & UNRESTRICTED FUNDS

2024
Superhomes - Retrofit
Community engagement
Schools
Tree Planting
Eco Fair
Training
Website
Energy Monitoring
TOTAL RESTRICTED FUNDS
UNRESTRICTED FUNDS
TOTAL FUNDS		 Balance at
1 Apr 23
Income
Expenditure
Transfers
Balance at
31 Mar 24
£
£
13,840
21,731
(29,276)
-
6,295
931
35,681
(30,673)
-
5,939
0
6,175
(2,894)
-
3,281
0
30,043
(27,549)
-
2,494
2,799
2,037
(300)
-
4,536
250
-
-
-
250
58
-
(216)
158
-
2,170
-
-
-
2,170
20,048
95,667
(90,908)
158
24,965
6,087
9,060
(2,730)
(158)
12,259
26,135
104,727
(93,638)
-
37,224

Note: Transfers have been made from Unrestricted funds where grants received did not fully cover expenditure incurred and represent a contribution from PeCAN reserves.

2023
Superhomes - Retrofit
South Downs National Park
Schools
Tree Planting
Eco Fair
Training
Website
Energy Monitoring
TOTAL RESTRICTED FUNDS
UNRESTRICTED FUNDS
TOTAL FUNDS		 Balance at
1 Apr 22
Income
Expenditure
Transfers
Balance at
31 Mar 23
£
£
2,660
43,171
(31,991)
-
13,840
10,754
16,667
(26,490)
-
931
-
-
(28)
28
0
-
20,574
(20,377)
(197)
0
2,500
1,291
(991)
-
2,799
250
-
250
0
1,000
(942)
-
58
2,170
-
-
-
2,170
18,084
82,953
(80,820)
(169)
20,048
3,412
3,676
(1,170)
169
6,087
21,496
86,629
(81,990)
0
26,135

PAGE 22

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2024

6. STAFF COSTS

6.1 Staff Costs

Salaries and wages
Social security costs
Pension costs (defined contribution scheme)
Other employee benefits
Total staff costs		 2023

2024
£

£
47,280

48,470

1,405
1,893
-
-
48,685

50,363

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000

There were no payments made to trustees for their services to the charity.

6.2 Average head count in the
period 2023 2024
Number
Number
Fundraising - -
Charitable
The parts of the charity in Activities 4 4
which the employees work
-
Governance -
Other - -

Total 4
4

Staff are employed on part time contracts and the full time equivalent averaged 1.5 FTE in both years.

7. FIXED ASSETS

The CIO held no fixed assets or investments during the year (31[st] March 2023: None)

PAGE 23

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2024

8. CASH AT BANK AND IN HAND

Cash in Hand
Cash at Bank
Cash at Bank and in
Hand		 Unrestricted
funds
Restricted
funds
31 Mar
2023
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£		 Unrestricted
funds
Restricted
funds
31 Mar
2023
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£
40
-
40
34
-
34
6,423
10,861
17,283		 12,475
49,917
62,392
6,463
10,861
17,323
12,509
49,917
62,426

9. DEBTORS

Accrued Income
Undeposited funds
Prepaid
Expenditure
Debtors		 Unrestricted
funds
Restricted
funds
31 Mar
2023
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£		 Unrestricted
funds
Restricted
funds
31 Mar
2023
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£
-
11,808
11,808
-
-
-
49
-
49
-
-
-
-
-
-
-
505
505
49
11808
11857		 -
505
505

,
,


Accrued income represented time incurred on the Superhomes project which has been claimed from the National Energy Foundation and is awaiting payment.

10.CREDITORS: AMOUNTS FALLING DUE IN ONE YEAR

Accrued
expenditure
Deferred income
Advance re
Retrofit project
Total		 Unrestricted
funds
Restricted
funds
31 Mar
2023
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£
425
608
1,033
250
2,369
2,619
-
-
-
-
15,320
15,320
-
2,012
2,012
-
-
-
425
2,620
3,045
250
17,689
17,939

Accrued expenditure includes outstanding pension and tax liabilities plus the fee for the independent examination of the accounts. Deferred income includes grants received but which cover expenditure to be incurred in the following year.

PAGE 24

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31[ST] MARCH 2024

11.CREDITORS: AMOUNTS FALLING DUE AFTER ONE YEAR

Deferred income
Total		 Unrestricted
funds
Restricted
funds
31 Mar
2023
Unrestricted
funds
Restricted
funds
31 Mar
2024
£
£
£
£
£
£
-
-
-
-
7,768
7,768
-
-
-
-
7,768
7,768

Deferred income includes grants received but which covers expenditure to be incurred in more than one year.

12. TRUSTEES AND OTHER RELATED PARTIES

No payments were made to trustees, or any persons connected with them during this or the previous financial period. No material transaction took place between the organisation and a trustee, or any person connected with them.

13. RISK ASSESSMENT

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

14. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the CIOs needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

15. PUBLIC BENEFIT

The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or 'aims' that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.

PAGE 25

PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)

INDEPENDENT EXAMINERS REPORT YEAR ENDED 31[ST] MARCH 2024

Report to the trustees and members of Petersfield Action Network on the accounts for

the year 1 April 2023 to 31 March 2024 as set out on pages 15 to 24.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.

Independent examiner's statement

ln connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Fiona Armitage (ACCA) 39 Greenfields Liss Hampshire GU33 7EJ

Dated 5[th] November 2024

PAGE 26