PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## ANNUAL REPORT AND FINANCIAL STATEMENTS
## FOR THE YEAR ENDED 31ST MARCH 2023
## PETERSFIELD CLIMATE ACTION NETWORK
## (PeCAN)
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1192778
PAGE 1
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## CONTENTS
## Contents
LEGAL AND ADMINISTRATIVE INFORMATION .................................................................................................... 3 TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023 ....................................................................... 4 STATEMENT OF FINANCIAL ACTIVITIES............................................................................................................. 14 BALANCE SHEET ................................................................................................................................................ 15 NOTES TO THE FINANCIAL STATEMENTS .......................................................................................................... 16 INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS ................................................................................ 24
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1192778 WORKING NAMES Petersfield Climate Action Network (PeCAN) DATE OF REGISTRATION 14th December 2020 START OF FINANCIAL YEAR 1[st] April 2022 END OF FINANCIAL YEAR 31st March 2023 TRUSTEES AT 31 MARCH 2022 Thomas Barnett Louise Bevan Elizabeth Bisset Peter Carver (Treasurer) Gregory Ford (Chair) Peter Moss Russell Oppenheimer Melanie Oxley (appointed February 2023) John Palmer Matthew Warner (appointed February 2023) (Catriona Cockburn - resigned October 2022) (Danny Lee - resigned December 2022) (Zoe Parker - resigned November 2022) LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT Constitution, 9th December 2020 CHARITABLE OBJECTIVES The advancement of environmental protection for the public benefit through community-led initiatives that mitigate climate change and minimise biodiversity loss for the benefit of residents and the general public in and around the Petersfield area. PRINCIPAL OFFICE (REGISTERED Petersfield Town Council, 24 Heath Road, Petersfield, ADDRESS GU31 4EA CORRESPONDENCE ADDRESS The Hanger Room, Petersfield Library, 27 The Square Petersfield, GU32 3HH. Phone: 01730719792 Email: hello@petersfieldcan.org Website: https://petersfieldcan.org/ BANKERS Co-operative Bank INDEPENDENT EXAMINER Fiona Armitage
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## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023
PeCAN’s second annual report and accounts covers the 12 months from 1 April 2022 to 31 March 2023. The trustees are extremely grateful for the hard work of our volunteers and staff and the support of our funders during this period.
The highlights of the year included delivering Petersfield’s first ever Eco-Fair, progressing with Petersfield Area SuperHomes (PASH), raising new grant funding, and starting new workstreams in Nature Recovery, Business Engagement, Active Travel, and Schools Outreach.
## **ACTIVITIES AND ACHIEVEMENTS**
PeCAN carried out a range of activities during the year to deliver our charitable objectives and our mission to decarbonise and protect nature in Petersfield and surrounding villages. Our strategy is to engage the public to help people become informed, capable and motivated to change behaviour; to provide advocacy to local government so they can support system change; and to carry out projects and to support other community initiatives that will directly reduce emissions and protect nature.
The trustees confirm that during the reporting period they had regard to the Charity Commission’s guidance on Public Benefit when planning and overseeing the activities of PeCAN.
## **Petersfield Eco-Fair 2022**
Our biggest event in the year was to organise the first **Petersfield Eco-Fair** held on 17 July 2022, with financial support from Petersfield Town Council and three councillors from East Hampshire District Council.
PeCAN Programme Manager, Amelia Gabriel, and trustees Louise Bevan and Liz Bisset produced the event over three months. Volunteer Rachel Ritchie coordinated input from local schools and Hometown Events provided the marquees and logistics. We are grateful to PTC’s grounds team and to the PTC councillors who volunteered as traffic marshals on the day, despite the hot weather (the temperature in Petersfield was 28C on the day of the Eco-Fair but reached 36C two days later, as the government declared a national emergency due to extreme heat).
The turn out and response on the day was wonderful, with an estimated footfall of around 1,000 people, 40 stallholders, a timetable of music and talks, a children’s storyteller, first aid, bike racks, a display of EVs, and a cup deposit and recycling scheme. The event was delivered on budget at a total cost of £10,155. Full financial and operational reports were submitted to PTC after the event and planning is underway for a follow up event in 2024.
Feedback from attendees and stallholders was positive, with a majority of attendees in a survey saying they were inspired to make changes to their behaviour in order to reduce carbon emissions.
The PeCAN team was very honoured to receive a Certificate of Commendation from the Petersfield Society for the Eco Fair as being an outstanding contribution to the Petersfield community.
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## PETERSFIELD CLIMATE ACTION NETWORK
## (Charitable Incorporated Organisation)
## TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023 (CONT.)
_VIDEO (click to open in a new window)_
## SURVEY:
## FEEDBACK:
“Great atmosphere, good footfall. There was a constant flow of people stopping at the stalls, in and out of the marquees.”
“Event was very well organised. Well marshalled.”
“There was a great mix of stalls and that helped people to engage. It was good that the eco-fair covered all the different angles i.e. Home, Transport, Lifestyle, etc.”
“The tradespeople who took stalls had a really successful and busy day.”
“Better than almost every other Green Fair that I have attended.”
“Should we do it again? ABSOLUTELY.”
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023 (CONT.)
## **Engagement**
We added new engagement workstreams on nature recovery, outreach to schools, and to businesses. We continue to engage people through our regular communications, meet-ups, and seasonal campaigns. Engagement activities included:
- Petersfield’s weekly **Eco-Café** continued to run every Tuesday morning through the year at Winton House, with PeCAN hosting and welcoming newcomers. In February 2023, we added an evening meet-up once a month. These continue to serve as a meeting and rallying point for volunteers and people interested in what they can do about the climate and nature crises and has inspired a number of craft and recycling events, including coffee pod creations.
- **Communications** work included monthly newsletters, with our subscriber database passing 1000 people and open rates between 50% and 60%. Facebook and Instagram audiences are growing steadily thanks to regular postings and information about local events. The website has regular blog posts and has been developed to add search and events functionality. The team also placed content in local newspapers and magazines.
- PeCAN published a **recycling directory** on its website on October 2022.
- PeCAN organised a **Toy Swap** in July 2022 and **Christmas Present Exchange** in January 2023, both at Winton House with the aim of reducing waste and consumption and promoting recycling and regifting.
- PeCAN volunteers hosted stalls at several events through the summer and hosted a **PeCAN Summer Party** in July 2022.
- PeCAN co-sponsored a programme of fun and educational events in Petersfield for **Plastic Free July 2022** and in September 2022 arranged a programme of small events and workshops for **Great Big Green Week** , including an energy efficiency Q&A, a free screening of the film “2040”, and hosted a stall at PTC’s CARRR boot sale.
- We supported **PTC’s Planet Petersfield** event on 14[th] Feb 2023 with a stall to promote the Climate Coalition’s Show the Love campaign and collect climate pledges and by hosting the “Listen to the Children” Exhibition from ACAN in Alton, which we arranged to display at the Festival Hall and Petersfield Library.
- Building on the links made in the July 2022 Eco-Fair, PeCAN volunteer Rachel Ritchie started preparing a **schools outreach** programme, with plans to provide assemblies, workshops and mini-conferences to local schools in the following school year.
- PeCAN started a workstream of engaging with **local businesses** , meeting a business network to promote free energy surveys provided by another local community group, Energy Alton, as well as grant funding opportunities. We did initial work which will lead to the launch of a green business award at the 2023 annual Hometown Petersfield Awards ceremony.
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## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023 (CONT.)
## **Nature Recovery**
PeCAN’s new Nature Recovery programme launched with an interview on Shine radio and then a stall at the first Petersfield Seed Swap at the Half Moon, Sheet. This was followed in late March by a public talk given by Melanie Oxley at Buriton, entitled “Gardening for Wildlife”. A “Swift Streets” project to install swift boxes in Petersfield in collaboration with Hampshire Swifts, was also launched. The Nature Recovery team, led by trustees Melanie Oxley and Liz Bisset engaged with local authorities and residents to reduce pesticide spraying.
## **Advocacy**
In a year with local elections, we presented to local political groups and expanded our advocacy to local government, helping to strengthen our links with councillors and staff. Advocacy activities focused a lot on planning policy and included:
- PeCAN Trustees regularly attend meetings of the **Petersfield Town Council’s Town Development Committee** to provide updates to Town Councillors and support the delivery of PTC’s climate action plan.
- PeCAN gave a presentation to the EHDC planning policy team in June 2022 and followed up with a detailed response to **EHDC’s Local Plan Reg 18** consultation in January 2023.
- PeCAN submitted a detailed response to the government’s Net Zero consultation in October 2022 (the **Skidmore Review** ).
- In October 2022, Gethin Morgan-Owen started volunteering with PeCAN on **active travel** activities, putting together a programme of research and advocacy, including responding to planning applications, to support the development of local cycling and walking routes.
- PeCAN met with **Damian Hinds MP** in November 2022 to discuss domestic retrofitting and the PASH project.
- PeCAN and ACAN developed a **presentation for local political groups** ahead of local elections on “Plugging Climate Policy Gaps; What does East Hampshire need from Westminster”. The presentation was delivered in a series of meetings in February and March 2023 to local groups of the Liberal Democrat, Green, Conservative and Labour parties, in each case followed by a lively discussion.
## **Projects**
Our two major **projects** over the period were on retrofitting and tree planting, both building on achievements from the previous year:
- PeCAN continued to deliver the **Petersfield Area SuperHomes (PASH)** project in collaboration with Winchester Action on Climate Crisis and the National Energy Foundation. By the end of the year, staff and volunteers on the project had reached 1,300 households with retrofit advice and arranged 87 Whole Home Retrofit Plans, delivered alongside a programme of talks and webinars and a video filmed in and around Petersfield with the SDNPA. Momentum in the project was strong and agreement was reached to extend the project by 6 months to 31[st] October 2023.
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023 (CONT.)
- **Fruit tree project.** PeCAN expanded its fruit tree project in November 2022 by creating an online ordering and payment webpage and working with community groups in other areas to distribute more than 570 subsidised fruit trees (and increase on 298 distributed in 2021/2022, and 75 in 2020/2021) in Liphook, Petersfield, Rowlands Castle and Alton. These were mostly planted in people’s gardens where they can be well cared for. PeCAN fundraised £12,500 towards the costs and we are now in discussions with the Tree Council and EHDC about funding to repeat the project this winter.
## **GOVERNANCE**
Trustees met five times during the reporting period, among other things to receive financial reports, discuss projects, update policies, and approve the annual report and accounts.
Two trustees joined in the period: local ecologist Melanie Oxley who is co-leading PeCAN’s nature recovery work with existing trustee Liz Bisset, and the carbon capture specialist Matthew Warner, who started PeCAN’s business engagement work. Melanie and Matthew joined in February 2023. Trustees Catriona Cockburn, Zoe Parker and Danny Lee stepped down during the period; we are very grateful for their contributions.
PeCAN’s strategy and goals were updated during a full-day planning meeting in February 2023, which included sessions on schools and youth outreach, energy efficiency, engaging with nature recovery, public engagement, and volunteer recruitment.
## **FINANCIAL REVIEW**
Funding for PeCAN’s work in the year came from South Downs National Park, East Hampshire District Councillors, Petersfield Town Council, Community Energy South and, for the SuperHomes project, the Energy Saving Trust (EST) via the National Energy Foundation. Also, through donations from supporters. Total income was £86,629.
These grants allowed us to employ four part time members of staff to coordinate and deliver PeCAN’s projects and maintain an office in the Petersfield Library. The office provides a space for staff to meet and a venue for members of the public and contributors to contact us for advice and discussions on current and future projects. Expenditure on staff, the office and charitable activities was £81,990.
Charity funds at 31st March 2023 stood at £26,135. Of this £20,048 was in the form of restricted funds provided by contributors and earmarked for particular activities. PeCAN’s own reserves were £6,087. Trustees have established a reserves policy (see Note 14 to the financial statements) designed to ensure that PeCAN has sufficient funds to maintain activities and staff whilst funding is being sought. General reserves are still being accumulated.
Trustees receive routine reporting of the financial position, financial policies and procedures and any financial matters at their meetings. They also consider potential risks facing PeCAN as part of a risk assessment process, including those which could affect the continuity of funding.
There were no personal benefit or payments involving trustees, within the meaning of section 222 of the Charities Act 2011.
PAGE 8
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023 (CONT.)
## **TRUSTEES’ RESPONSIBILITIES**
The Charities Act 2011 requires the trustees to prepare financial statements for each financial year. In preparing those financial statements the trustees are required to:
- select suitable accounting policies and apply them consistently
- make judgements and estimates that are reasonable and prudent
- prepare financial statements on the going concern basis unless it is inappropriate to presume that the trust will continue in existence.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the CIO. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities, and otherwise carrying out their duties.
Approved by the Trustees on: 6 December 2023
Signed on their behalf by Trustee:
Name:
Gregory Ford, Chair of Trustees
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023 (CONT.)
Weekly Eco café
Listen to the Children Exhibition, Feb 2023
PAGE 10
PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEES’ REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2023 (CONT.)
Fruit trees, Nov 2022
PAGE 11
PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
Planet Petersfield, Feb 2023
Christmas present exchange, Jan 2023
PAGE 12
PETERSFIELD CLIMATE ACTION NETWORK
(Charitable Incorporated Organisationl
Eco Fair July 2022
ii.
BEEKEEPEKS
ENÈRGY BIL.
A Y
PAGE 13
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## STATEMENT OF FINANCIAL ACTIVITIES
## FOR THE PERIOD ENDED 31[ST] MARCH 2023
|Note
**Incoming resources**
3
**Income and**
**endowments from:**
Donations
Charitable activities
Other
**_Total_**
**Resources expended**
6
**Expenditure on:**
Raising funds
Charitable activities
Governance costs
**_Total_**
**Net**
**income/(expenditure)**
Transfers between
funds
5
**_Net movement in funds_**
**_Reconciliation of funds:_**
Total funds brought
forward
**_Total funds carried_**
**_forward_**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds**
**2022**
**£**
**£**
**£**
3,773
-
3,773
4,250
53,015
57,265
-
-
-|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total funds**
**2023**
**£**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total funds**
**2023**
**£**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total funds**
**2023**
**£**
**£**
**£**|
|---|---|---|---|---|
|||
3,176
-
3,176|||
|||
500
82,953
83,453|||
|||
-
-
-|||
||8,023
53,015
61,038|||3,676
82,953
86,629|
||||||
||||||
||||||
||||||
||-
-
-
4,025
35,167
39,192
350
-
350|
-
-
-|||
|||
920
80,820
81,740|||
|||
250
-
250|||
||4,375
35,167
39,542|||1,170
80,820
81,990|
||||||
||||||
||3,648
17,848
21,496
-236
236
-|2,506
2,133
4,639|||
|||
169
-169
-|||
||||||
||3,412
18,084
21,496
-
-
-|2,675
1,964
4,639|||
||||||
||||||
|||
3,412
18,084
21,496|||
||3,412
18,084
21,496|||6,087
20,048
26,135|
PAGE 14
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## BALANCE SHEET FOR THE PERIOD ENDED 31ST MARCH 2023
|Note
**Fixed assets**
Tangible assets
7
Investments
7
**_Total fixed assets_**
**Current assets**
Debtors
9
Cash at bank and in
hand
8
**_Total current assets_**
**Creditors: amounts**
**falling due within**
**one year**
10
**_Net current assets_**
**_Total assets less_**
**_current liabilities_**
**Creditors: amounts**
**falling due after**
**one year**
11
**_Total net assets_**
**Funds of the Charity**
**Restricted income**
**funds**
**Unrestricted funds**
**_Total funds_**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Total 2022**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Total 2023**
**£**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Total 2022**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Total 2023**
**£**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Total 2022**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Total 2023**
**£**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Total 2022**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Total 2023**
**£**
**£**
**£**|
|---|---|---|---|---|
||-
-
-
-
-
-||||
||-
-
-
-
-
-||||
||-
-
-|
-||-
-|
||||||
||||||
||-
2,633
2,633
49
11,808
11,857||||
||4,262
15,451
19,713
6,463
10,861
17,323||||
||4,262
18,084
22,346|||29,180|
||
||||
||850
-
850
425
2,621
3,045||||
||||||
||3,412
18,084
21,496|6,087||20,048
26,135|
||||||
||3,412
18,084
21,496|6,087||20,048
26,135|
||||||
||-
-
-
-
-
-||||
||||||
||3,412
18,084
21,496|6,087||20,048
26,135|
||||||
||||||
||-
18,084
18,084
-
20,048
20,048||||
||3,412
-
3,412
6,087
-
6,087||||
||3,412
18,084
21,496|6,087||20,048
26,135|
Approved by the Trustees on:
Signed on behalf of Trustees:
Name:
6 December 2023
Gregory Ford, Chair of Trustees
PAGE 15
PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31[ST] MARCH 2023
## **1. ACCOUNTING POLICIES**
## **Basis of Preparation & Assessment of Going Concern**
## Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
## Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that given current and committed grant funding to March 2024, that PeCAN has sufficient funds to maintain activities for the next financial year. As a result, they believe that there are no material uncertainties about the Charity's ability to continue as a going concern in that period.
## **Incoming Resources**
## Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
## Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
## Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the point they are received.
## Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2023
## Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
## Volunteer Help
The value of any voluntary help received is not included in the accounts.
## **Expenditure and Liabilities**
## Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustee’s meetings and cost of any legal advice to trustees on governance or constitutional matters.
## Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
## Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustee’s report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
## Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
## Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
## Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
## Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment
25% - Straight Line Basis
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2023
## **2. TANGIBLE FIXED ASSETS**
The CIO held no fixed assets during the year. (31[st] March 2022 : None)
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2023 : None (31[st] March 2022: None)
## **3. INCOMING RESOURCES**
|**Donations and Grants**
Donations and gifts
Gift aid received
Grants
Other
**Total**
**Charitable Trading Activities**
Events
Tree Planting
Retrofit
assessments
Other
**Total**
**TOTAL**
**INCOME**|**Donations and Grants**
Donations and gifts
Gift aid received
Grants
Other
**Total**
**Charitable Trading Activities**
Events
Tree Planting
Retrofit
assessments
Other
**Total**
**TOTAL**
**INCOME**|**Unrestricted**
**funds**
**Restricted**
**income funds**
3,773
-
-
-
-
44,689
-
-|**Total funds**
**2022**
**£**
3,773
-
44,689
-|**Total funds**
**2022**
**£**
3,773
-
44,689
-|**Unrestricted**
**funds**
2,186
990
500
-|**Restricted**
**income funds**
**Total funds**
**2023**
**£**
-
2,186
-
990
55,759
56,259
-
-|
|---|---|---|---|---|---|---|
|||3,773
44,689|
48,462||3,676|55,759
59,435|
|||-
-
-
8,326
4,250
-
-
-|
-
8,326
4,250
-||-
-
-|1,291
1,291
20,574
20,574
-
-
5,329
5,329|
||Events||||||
||Tree Planting||||||
||Retrofit
assessments||||||
||Other||||||
||||||||
||**Total**|4,250
8,326|
12,576||-|27,194
27,194|
||||||||
|||8,023
53,015|
61,038||3,676|82,953
86,629|
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2023
## **4. RESOURCES EXPENDED**
|||**Unrestricted**|**Restricted**||**Unrestricted**|**Restricted**||
|---|---|---|---|---|---|---|---|
||**Notes**|**funds**|**funds**|**Total 2022**|**funds**|**funds**|**Total 2023**|
|**a): Expenditure**||||||||
|**on Charitable**||||||||
|**activities:**||||**£**||||
|Salaries|6|-|18,989|18,989|-|48,685|48,685|
|Other staff costs||23|246|269|11|453|464|
|Office & room||||||||
|rental||-|3,500|3,500|68|3,500|3,568|
|Liability insurance||-|561|561|-|595|595|
|Telephone||-|160|160|-|428|428|
|Marketing||150|981|1,131|142|3,606|3,748|
|Website||||||||
|development &||||||||
|maintenance||-|1,064|1,064|-|1,302|1,302|
|Events||12|85|97|664|1,017|1,681|
|Tree project||-|8,517|8,517|-|20,004|20,004|
|Cost of retrofit||||||||
|surveys||3,500|-|3,500|-|-|-|
|Professional fees||340|-|340|35|500|535|
|IT and other||||||||
|equipment||-|1,064|1,064|-|730|730|
|**Total**||||||||
|**expenditure**||4,025|35,167|39,192|920|80,820|81,740|
|**b:) Governance**||||||||
|**Costs**||||||||
|Fee for||||||||
|independent||||||||
|examination||250|-|250|250|-|250|
|Room hire for||||||||
|Trustee meeting||100|-|100|-|-|-|
|||||||-||
|||350|-|350|250||250|
PAGE 19
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2023
## **5. RESTRICTED & UNRESTRICTED FUNDS**
|**2023**
Superhomes - Retrofit
South Downs National Park
Energy Monitoring
Tree Planting
Schools
Training
Website
Eco Fair
TOTAL RESTRICTED FUNDS
UNRESTRICTED FUNDS
TOTAL FUNDS|**Balance at**
**1 Apr 22**
**Income**
**Expenditure**
**Transfers**
**Balance at**
**31 Mar 23**
**£**
**£**
2,660
43,171
(31,991)
-
13,840
10,754
16,667
(26,490)
-
931
2,170
-
-
-
2,170
-
20,574
(20,377)
(197)
0
-
-
(28)
28
0
250
-
250
0
1,000
(942)
-
58
2,500
1,291
(991)
-
2,799|
|---|---|
||18,084
82,953
(80,820)
(169)
20,048|
||3,412
3,676
(1,170)
169
6,087|
||21,496
86,629
(81,990)
0
26,135|
|**2022**
Superhomes - Retrofit
South Downs National Park
Energy Monitoring
Tree Planting
Website
Eco Fair
TOTAL RESTRICTED FUNDS
UNRESTRICTED FUNDS
TOTAL FUNDS|**Income**
**Expenditure**
**Transfers**
**Balance at**
**31 Mar 22**
**£**
22,333
(19,673)
-
2,660
16,667
(5,913)
-
10,754
2,170
0
-
2,170
8,326
(8,517)
191
-
1,019
(1,064)
45
-
2,500
-
-
2,500|
|---|---|
||53,015
(35,167)
236
18,084|
||8,023
(4,375)
(236)
3,412|
||61,038
(39,542)
0
21,496|
Note: Transfers have been made from Unrestricted funds to the Tree Planting and Website projects as grants received did not fully cover expenditure incurred and represent a contribution from PeCAN reserves.
PAGE 20
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2023
## **6. STAFF COSTS**
## **6.1 Staff Costs**
|**Salaries and wages**
**Social security costs**
**Pension costs (defined contribution scheme)**
**Other employee benefits**
**Total staff costs**|**2022**
**2023**
**£**
**£**
18,448
47,280
541
1,405
-|
|---|---|
||18,989
48,685|
**No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000**
**There were no payments made to trustees and senior management for their services to the charity.**
|**6.2 Average head count in the period**
**The parts of the charity in which the**
**employees work**
**Fundraising**
**Charitable Activities**
**Governance**
**Other**
**Total**|**2022**
**2023**
**Number**
**Number**
-
-
2
2
-
-
-
-|
|---|---|
||2
2|
## **7. FIXED ASSETS**
The CIO held no fixed assets or investments during the period (31[st] March 2022: None)
PAGE 21
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2023
## **8. CASH AT BANK AND IN HAND**
|Cash in Hand
Cash at Bank
Cash at Bank
and in Hand|**Unrestricted**
**funds**
**Restricted**
**funds**
**31 Mar**
**2022**
**Unrestricted**
**funds**
**Restricted**
**funds**
**31 Mar**
**2023**
**£**
**£**
**£**
**£**
**£**
**£**
-
-
-
40
-
40
4,263
15,451
19,713
6,823
10,461
17,283
4,263
15,451
19,713
6,863
10,461
17,323|
|---|---|
## **9. DEBTORS**
|Accrued Income
Undeposited
funds
Debtors|**Unrestricted**
**funds**
**Restricted**
**funds**
**31 Mar**
**2022**
**Unrestricted**
**funds**
**Restricted**
**funds**
**31 Mar**
**2023**
**£**
**£**
**£**
**£**
**£**
**£**
-
2,633
2,633
-
11,808
11,808
-
-
-
49
-
49
-
2,633
2,633
49
11,808
11,857|
|---|---|
Accrued income represents time incurred on the Superhomes project which has been claimed from the National Energy Foundation and is awaiting payment.
## **10.CREDITORS: AMOUNTS FALLING DUE IN ONE YEAR**
|Accrued
expenditure
Advance re
Retrofit project
Total|**Unrestricted**
**funds**
**Restricted**
**funds**
**31 Mar**
**2022**
**Unrestricted**
**funds**
**Restricted**
**funds**
**31 Mar**
**2023**
**£**
**£**
**£**
**£**
**£**
**£**|
|---|---|
||850
-
850
425
608
1,033|
||-
-
-
-
2,012
2,012|
|||
||850
-
850
425
2,620
3,045|
Accrued expenditure includes fees for the independent examination of the accounts, outstanding retrofit survey fees and marketing costs incurred but not paid.
PAGE 22
PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued)
## FOR THE PERIOD ENDED 31[ST] MARCH 2023
## **11.CREDITORS: AMOUNTS FALLING DUE AFTER ONE YEAR**
The CIO held no long term liabilities during this period (31 March 2022: None)
## **12. TRUSTEES AND OTHER RELATED PARTIES**
No payments were made to trustees, or any persons connected with them during this or the previous financial period. No material transaction took place between the organisation and a trustee, or any person connected with them.
## **13. RISK ASSESSMENT**
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## **14. RESERVES POLICY**
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO’s needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
## **15. PUBLIC BENEFIT**
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or 'aims' that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
PAGE 23
PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the trustees / members of Petersfield Climate Action Network on the accounts for the period 1 April 2022 to 31 March 2023 set out on pages 12 to 21.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. lt also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
ln connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Fiona Armitage (ACCA) 39Greensfield Liss Hampshire GU33 7EJ
7 December 2023
PAGE 24