PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## ANNUAL REPORT AND FINANCIAL STATEMENTS
## FOR THE YEAR ENDED 31ST MARCH 2022
## PETERSFIELD CLIMATE ACTION NETWORK
## (PeCAN)
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1192778
PAGE 1
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## CONTENTS
## Contents
LEGAL AND ADMINISTRATIVE INFORMATION .................................................................................................... 3 TRUSTEE’S REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2022 ....................................................................... 4 STATEMENT OF FINANCIAL ACTIVITIES............................................................................................................... 9 BALANCE SHEET ................................................................................................................................................ 10 NOTES TO THE FINANCIAL STATEMENTS .......................................................................................................... 11 INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS ................................................................................. 18 PHOTOS ............................................................................................................................................................ 19
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1192778
WORKING NAMES Petersfield Climate Action Network PeCAN
DATE OF REGISTRATION 14th December 2020 START OF FINANCIAL YEAR 14th December 2020 END OF FINANCIAL YEAR 31st March 2022 TRUSTEES AT 31 MARCH 2022 Thomas Barnett Louise Bevan Elizabeth Bisset Peter Carver (Treasurer) Catriona Cockburn (Secretary) Gregory Ford (Chair) Daniel Lee Peter Moss Russell Oppenheimer John Palmer Zoe Parker
LEGAL STATUS Charitable Incorporated Organisation
GOVERNING INSTRUMENT Constitution, 9th December 2020 CHARITABLE OBJECTIVES The advancement of environmental protection for the public benefit through community-led initiatives that mitigate climate change and minimise biodiversity loss for the benefit of residents and the general public in and around the Petersfield area.
PRINCIPAL OFFICE (REGISTERED Petersfield Town Council, 24 Heath Road, Petersfield, ADDRESS) GU31 4EA
CORRESPONDENCE ADDRESS The Hanger Room, Petersfield Library, 27 The Square Petersfield, GU32 3HH Phone: 01730719792 Email: hello@petersfieldcan.org Website: https://petersfieldcan.org/ BANKERS Co-operative Bank INDEPENDENT EXAMINER Fiona Armitage
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEE’S REPORT FOR THE PERIOD ENDED 31[ST] MARCH 2022
This first annual report and accounts covers the period from PeCAN’s incorporation on 14 December 2020 to 31 March 2022. The trustees are extremely grateful for the hard work of our volunteers and staff and the support of our funders during this first period.
## **GOVERNANCE**
PeCAN’s constitution was adopted by trustees on 9 December 2020 and registered with the Charity Commission on 14 December 2020. The CIO is governed by its trustees who are also its members. Trustees are unpaid volunteers who bring a variety of charity, environmental and other skills and experience and all live in or have a connection to the Petersfield area. Some current trustees have links to local political parties (Conservative, Labour, Liberal Democrat and Green) but PeCAN itself is strictly non-political. There are currently no other types of membership and no membership fees. Trustees met 12 times during the reporting period.
Day-to-day management is by a sub-group of trustees who meet weekly to decide on work priorities. PeCAN’s work is carried out by its staff, who report to trustees, and by its trustees and other volunteers who support PeCAN’s work and mission.
PeCAN’s strategy and goals were developed in March 2022 by a working group open to all PeCAN supporters and adopted by trustees in April 2022.
## **STATEMENT ON PUBLIC BENEFIT**
The trustees confirm that during the reporting period they had regard to the Charity Commission’s guidance on Public Benefit when planning and overseeing the activities of PeCAN.
## **BACKGROUND TO PeCAN’S ESTABLISHMENT**
PeCAN was set up in response to demand from Petersfield residents for urgent local action to tackle the serious and related crises of climate change and nature loss. It follows two public meetings held at Petersfield’s Festival Hall in February 2020, convened by local councillors John Palmer and Russell Oppenheimer (now both trustees) just before the first Covid lockdown. An initial group of around 17 volunteers met online over that summer to discuss how the organisation might develop. A constitution and initial set of trustees were agreed and registered by the Charity Commission in December 2020.
Over the course of 2021, volunteers worked hard to deliver PeCAN’s website, logo, bank account, fundraising, accounting system, payroll, insurance, operational policies, staff recruitment, market stall materials, office equipment, and rented a small office space in Petersfield Library, as well as our core work. PeCAN’s public launch was on 6 June 2021 at the Petersfield Farmers’ Market.
## **ACHIEVEMENTS AND ACTIVITIES**
PeCAN’s core work in the period falls into three areas:
(1) ENGAGEMENT with local residents to promote climate awareness and behaviour change.
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEE’S REPORT FOR THE PERIOD ENDED 31ST MARCH 2022 (continued)
- (2) ADVOCACY to local and national government to promote system change.
(3) PROJECTS that directly support climate change mitigation and address nature loss.
In addition to these, trustees worked on developing the organisation and its funding.
## ENGAGEMENT
Engagement achievements during the reporting period include:
- Establishing PeCAN as a known and trusted organisation.
- Building a supporter base (newsletter subscriptions are currently around 600).
- Being tasked by Petersfield Town Council (PTC) to deliver Petersfield’s first Eco-Fair, which was held in July with estimated footfall of around 1000 people and wide coverage in the local press and social media.
Engagement activities included:
- Monthly newsletters from November 2020 with content on climate change and local events.
- • Public launch on 6 June 2021 with a stall at the Petersfield farmers’ market, followed by stalls at other events and fairs throughout the year.
- Local campaigns including ‘Show the Love’ in Feb 2021, ‘No Mow May’ in May 2021, ‘Plastic free July’ in July 2021, ‘1 Tonne Challenge’ in December 2021.
- Online EV forum in November 2021.
- Online Heat Pump webinar in January 2022.
- Duke of Edinburgh Scheme project for The Petersfield School (TPS) Year 9 and 10 students.
- Preparations aimed at delivering a successful Eco-Fair in July 2022.
- Regular calls with other climate groups, including Hampshire Climate Action Network and South-East Climate Alliance.
- Speaking at Parish Council meetings and supporting the creation of climate change groups in nearby villages.
- Christmas present exchange at Winton House in January 2022, in which 250 unwanted gifts found a new home and left-over gifts were donated to Home-Start Butser and Age Concern.
## ADVOCACY
PeCAN has a policy to carry out specific and constructive advocacy to local and national government on topics that support our charitable objectives. We follow Charity Commission guidance on balanced political engagement. Supporting documents for our advocacy work can be found at https://petersfieldcan.org/resources.
Advocacy achievements include:
- Building support for a greener planning policy at East Hampshire District Council (EHDC), which is now revising its emerging Local Plan to include more sustainability policies.
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## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEE’S REPORT FOR THE PERIOD ENDED 31ST MARCH 2022 (continued)
- A change in mowing practices on verges maintained by EHDC’s contractor to improve biodiversity.
- Field trials by Hampshire County Council (HCC) on possible alternatives to harmful pesticides.
## Advocacy activities included:
- Publication of “Towards a residents Climate Action Plan” in August 2020, with a first estimate of East Hants’s carbon footprint.
- Promoting consultations, such as HCC’s consultation on waste and DEFRA’s consultation on pesticide use in February 2021.
- Submitting evidence to the UK Government’s Environmental Audit Committee in August 2021.
- Preparing a briefing paper on verge management for EHDC councillors in May 2021 and further work with Community Energy South, Energy Alton and Geospatial Insight to create Geographic Information System mapping for conservation verges ad renewable energy options.
- Participating in Action Groups on transport, buildings, and land & agriculture and contributing to the final reports presented at EHDC’s Community COP event in October 2021.
- Responding in detail to EHDC consultation, “Draft ‘Climate Change and Sustainable Construction’ Supplementary Planning Document” in February 2022.
- Working with Petersfield Town Council by participating in its Climate Action Working Group, and reporting to PTC through its Town Development Committee (we have a regular slot) using both opportunities to raise awareness and advocate for sustainable options/ solutions in the town.
- Collaboration with other climate groups and Clean Air Task Force (CATF) to raise concerns about the UK’s Methane Mitigation Implementation Plan.
## PROJECTS
Project achievements include:
- Establishing and running a pilot home energy efficiency project to encourage Petersfield Area homeowners to save energy, retrofit their homes and reduce their carbon footprint. The project has been a contact point for more than four hundred (400) households and arranged formal retrofit advice for more than fifty (50) households.
- Arranging for the subsidised purchase and planting of 373 fruit trees by households around Petersfield (75 trees planted in the first season 2020/2021 and 298 trees planted in the second season 2021/2022).
- Supporting a crowdfunding campaign to raise funds for a 50kWp solar PV array at The Petersfield School.
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## TRUSTEE’S REPORT FOR THE PERIOD ENDED 31ST MARCH 2022 (continued)
Project activities included:
- Setting up and running the Petersfield Area SuperHomes (PASH) pilot project with the National Energy Foundation (NEF), Winchester Action on Climate Change (WinACC) and a PASH team of a lead trustee and two part-time PeCAN staff.
- Conducting a thermal imaging trial with surveys for around 20 households in the Petersfield area in February 2022. Surveys will resume again in October 2022.
- Developing ideas with local authorities, local businesses and community groups for a legacy retrofit service after the PASH pilot project ends in April 2023.
- Fundraising to subsidise the purchase cost of fruit trees, collecting orders from local residents, collection of trees and planting instructions.
- Working with The Petersfield School to crowdfund £6.5k and with EHDC to secure a further £25k of grant funding for a 50 kWp solar PV installation.
- Supporting the set-up of a new active travel group, Petersfield Bicycle Buddies.
## **FINANCIAL REVIEW**
The funding for PeCAN’s work in the first accounting period came from South Downs National Park, East Hampshire District Councillors, Petersfield Town Council, Community Energy South and, for the Superhomes project, the Energy Saving Trust (EST) via the National Energy Foundation. Also, through donations from supporters. Total income was £61,038.
Of this, around two thirds was made up of restricted EST funding for the pilot project (PASH) and match-funding from SDNPA, both of which will come to an end in April 2023. These grants will allow us to employ four part time members of staff until April 2023 to coordinate and deliver PeCAN’s projects and also to maintain an office in the Petersfield Library over this time. The office provides a space for staff to meet and a venue for members of the public and contributors to contact us for advice and discussions on current and future projects. Total expenditure on staff, the office and charitable activities was £39,542.
Charity funds at 31st March 2022 stood at £21,496. Of this £18,084 is in the form of restricted funds provided by contributors and earmarked for particular activities. PeCAN’s own reserves at 31st March were £3,412. Trustees have established a reserves policy (see Note 1 to the financial statements) designed to ensure that PeCAN has sufficient funds to maintain activities and staff whilst funding is being sought. General reserves are still being accumulated.
Trustees receive routine reporting of the financial position, financial policies and procedures and any financial matters at their meetings. They also consider potential risks facing PeCAN as part of a risk assessment process, including continuity of funding for the period after April 2023.
During the year PeCAN was the victim of an attempted fraud whereby unauthorised transactions were claimed from the bank account. Through prompt action by management and with the cooperation of the bank all funds were returned and PeCAN suffered no loss. This was reported to the Charity Commission.
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PETERSFIELD CLIMATE ACTION NETWORK
Icharitable Incorporated Organisationl
TRUSTEE'S REPORT FOR THE PERIOD ENDED 31ST MARCH 2022
Icontinuedl
There were no personal benefit or payments involving trustees, within the meaning of section 222
of the Charitie5 Act 2011.
TRUSTEES, RESPONSIBILITIES
The Charities Act 2011 requires the tTU5tee5 to prepare financlal statements for each financial year.
In preparing those financial statements the trustees are required to..
select SUFtable accounting policies and apply them consistently
make judgement5 and eslimates that are reasonable and prudent
prepare financial statements on the golng concern basi5 unless it is inappropriate to presume that
the trust will continue in existence.
The trustees are responsible fof keeping proper atcounting records, which disclose with reasonable
accuracy at any time the financial position of the CIO. They are also responsible for safeguarding the
assets of the CIO and hence for taking reasonable step5 for the preventlon 8nd detectlon of fraud
and other irregularities. and otherwise carrying out their duties.
Approved by the Trustees o
Sned on their behalf by Trustee
Printed Name
PAGE 8
## PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## STATEMENT OF FINANCIAL ACTIVITIES
## FOR THE PERIOD ENDED 31[ST] MARCH 2022
|Notes
**Incoming resources**
3
**Income and endowments from:**
Donations
Charitable activities
Other
**_Total_**
**Resources expended**
6
**Expenditure on:**
Raising funds
Charitable activities
Governance costs
**_Total_**
**Net income/(expenditure)**
Transfers between funds
5
**_Net movement in funds_**
**_Reconciliation of funds:_**
Total funds brought forward
**_Total funds carried forward_**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds this**
**period**
**£**
**£**
**£**|
|---|---|
||3,773
-
3,773|
||4,250
53,015
57,265|
||-
-
-|
||8,023
53,015
61,038|
|||
|||
|||
||-
-
-|
||4,025
35,167
39,192|
||350
-
350|
||4,375
35,167
39,542|
|||
||3,648
17,848
21,496|
||-
236
236
-|
||3,412
18,084
21,496|
|||
|||
||-
-
-|
||3,412
18,084
21,496|
PAGE 9
PETERSFIELD CLIMATE AlON NETWORK
(Charitable Incorporated Organisationl
BALANCE SHEET
FOR THE PERIOD ENDED 31ST MARCH 2022
Restrictèd
Income
funds
Unrestrlcted
funds
Total th15
Perlod
Notes
Flxed assets
Tangible a55et5
Investment5
Totulflxedassets
Current a$set$
Debtors
2,633
2,633
Cash at bank and in hand
4.262
15,451
19,713
Totulcuffentossets
4,262
18.084
22.346
Credltors.. amounts falllng due withln one yèar
io
850
850
Net currentossets
3.412
18,084
21,496
Totul ussets less current 11¢7billtlts
3,412
21,496
Creditors: amounts fallln8 due after one year
li
rotol netassets
3,412
18,084
21,496
Fund5 of the Charlty
Restrlcttd Income funds
18,084
18,084
Unrestrlcted funds
3,412
3.412
Totulfuthts
3,412
18.084
21.496
Approved by the Trustees on
Signed on behalf of Trustees
Name
f-oxj
PAGE 10
PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31[ST] MARCH 2022
## **1. ACCOUNTING POLICIES**
## **Basis of Preparation & Assessment of Going Concern**
## Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
## Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that given current and committed grant funding to April 2023, that PeCAN has sufficient funds to maintain activities for the next financial year. As a result, they believe that there are no material uncertainties about the Charity's ability to continue as a going concern in that period.
## **Incoming Resources**
## Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability
## Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
## Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
## Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the point they are received.
## Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2022
## Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
## Volunteer Help
The value of any voluntary help received is not included in the accounts.
## **Expenditure and Liabilities**
## Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustee’s meetings and cost of any legal advice to trustees on governance or constitutional matters.
## Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
## Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustee’s report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
## Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
## Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
## Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
## Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment
25% - Straight Line Basis
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2022
## 2. **TANGIBLE FIXED ASSETS**
The CIO held no fixed assets during this first financial period.
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2022 : None
## 3. **INCOMING RESOURCES**
|**Donations and Grants**
**Charitable Activities**
**TOTAL INCOME**|
Donations and gifts
Grants
Other
**Total**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Total funds for**
**the period**
**£**
3,773
-
3,773
-
44,689
44,689
-
-
-|
|---|---|---|
|||3,773
44,689
48,462|
|||-
8,326
8,326
4,250
-
4,250
-
-
-|
||Tree Planting||
||Retrofit assessments||
||Other||
||**Total**|4,250
8,326
12,576|
||||
|||8,023
53,015
61,038|
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2022
## 4. **RESOURCES EXPENDED**
|||**Unrestricted**|**Restricted**|**Total for**|
|---|---|---|---|---|
||**Notes**|**funds**|**funds**|**the period**|
|**a): Expenditure on Charitable activities:**||||**£**|
|Salaries|6|-|18,989|18,989|
|Other staff costs||23|246|269|
|Office rental||-|3,500|3,500|
|Liability insurance||-|561|561|
|Telephone||-|160|160|
|Marketing||150|981|1,131|
|Website development & maintenance||-|1,064|1,064|
|Other||12|85|97|
|Tree project||-|8,517|8,517|
|Cost of retrofit surveys||3,500|-|3,500|
|Professional fees||340||340|
|IT and other equipment||-|1,064|1,064|
|**Total expenditure**||4,025|35,167|39,192|
|**b:) Governance Costs**|||||
|Fee for independent examination||250||250|
|Room hire for Trustee meeting||100||100|
|||350|-|350|
## 5. **RESTRICTED FUNDS**
|Superhomes - Retrofit
South Downs National Park
Energy Monitoring
Tree Planting
Website
Eco Fair|**Income**
**Expenditure**
**Transfers**
**Balance at**
**31 Mar 22**
**£**
22,333
(19,673)
0
2,660
16,667
(5,913)
0
10,754
2,170
0
0
2,170
8,326
(8,517)
191
0
1,019
(1,064)
45
0
2,500
0
0
2,500|
|---|---|
||53,015
(35,167)
236
18,084|
Note: Transfers have been made from Unrestricted funds to the Tree Planting and Website projects as grants received did not fully cover expenditure incurred and represent a contribution from PeCAN reserves.
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2022
## 6. **STAFF COSTS**
## **6.1 Staff Costs**
|**Salaries and wages**
**Social security costs**
**Pension costs (defined contribution scheme)**
**Other employee benefits**
**Total staff costs**|**This period**
**£**
18,448
541
-|
|---|---|
||18,989|
**No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000**
**There were no payments made to trustees and senior management for their services to the charity.**
|**6.2 Average head count in the period**
**The parts of the charity in which the employees**
**work**
**Fundraising**
**Charitable Activities**
**Governance**
**Other**
**Total**|**This period**
**Number**
-
2
-
-|
|---|---|
||
2|
## 7. **FIXED ASSETS**
The CIO held no fixed assets or investments during the period.
## 8. **CASH AT BANK AND IN HAND**
|Cash at bank and in hand|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total at**
**31 Mar**
**2022**
**£**
**£**
**£**|
|---|---|
||4,498
15,215
19,713|
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31[ST] MARCH 2022
## 9. **DEBTORS**
|Accrued income|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total at**
**31 Mar**
**2022**
**£**
**£**
**£**|
|---|---|
||-
2,633
2,633|
Accrued income represents time incurred on the Superhomes project which has been claimed from the National Energy Foundation.
## **10.CREDITORS: AMOUNTS FALLING DUE IN ONE YEAR**
|Accrued expenditure|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total at**
**31 Mar**
**2022**|
|---|---|
||850
-
850|
Accrued expenditure includes fees for the independent examination of the accounts, outstanding retrofit survey fees and meeting costs incurred but not paid.
## **11.CREDITORS: AMOUNTS FALLING DUE AFTER ONE YEAR**
The CIO held no long term liabilities during this period
## 12. **TRUSTEES AND OTHER RELATED PARTIES**
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
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PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE PERIOD ENDED 31[ST] MARCH 2022
## **13. RISK ASSESSMENT**
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## **14. RESERVES POLICY**
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIOs needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
## **15. PUBLIC BENEFIT**
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or 'aims' that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake
PAGE 17
PETERSFIELD CLIMATE ACTION NETWORK (Charitable Incorporated Organisation)
## INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS
Report to the trustees/ members of Petersfield Climate Action Network on the accounts for the period 14 December 2020 to 31 March 2022 set out on pages 9 to 17.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5Xb) of the Charities Act, and .
- state whether particular matters have come to my attention
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. lt also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.
## **lndependent examiner's statement**
ln connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Fiona Armitage (ACCA) 39Greensfield Liss Hampshire GU33 7EJ
23/9/2022
PAGE 18
**PeCAN Photos**
_Trustees and volunteers at the Petersfield Heath_
_PeCAN’s launch at the Farmers’ Market, 6 June 2021_
_Trustee Louise Bevan at the PeCAN stall at the South Downs Green Fair_
_Youth volunteers with PeCAN’s Duke of Edinburgh project_
_Online talk about EVs_
PAGE 19
**PeCAN Photos**
_Community groups at the Community COP in October 2021_
_Helen and Mike Freeston, the first family to have a whole home retrofit assessment with PeCAN_
_Fruit trees ready for collection, December 2021_
PAGE 20
**PeCAN Photos**
_Christmas presents ready to be exchanged at Winton House, December 2021_
_New verge mowing helps pollinators and maintains road safety_
_PeCAN supported The Petersfield School’s crowdfunding project_
_Wildflowers verges in Petersfield beginning to recover after changes to mowing treatment_
_PeCAN’s thermal imaging survey to help people identify where heat is escaping from their homes_
PAGE 21