## **Taff Rocks** ## **Registered in England and Wales as a Charitable Incorporated Organisation (CIO) Registered Charity Number: 1192749** Company Number: CE024340 **Annual Report For period 13/01/2023 – 12/01/2024** Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Index:** |**Chairperson’s report**..|..|
..|..|..|..|..|..|..|4| |---|---|---|---|---|---|---|---|---|---| |**Aims and Objectives**..|..|
..|..|..|..|..|..|..|5| |Public Benefit ..|..|
..|..|..|..|..|..|..|5| |**Activities, Achievements and Performance**|||..|..|..|..|..|..|6| |**Structure, Governance and Management**|||..|..|..|..|..|..|7| |Remuneration ..|..|
..|..|..|..|..|..|..|7| |Related Parties|..|..|..|..|..|..|..|..|7| |**Appointment and Induction of**||**Trustees**|..|..|..|..|..|..|9| |**Our Plans for the Future**|..|
..|..|..|..|..|..|..|10| |**Reserves Policy**
..|..|
..|..|..|..|..|..|..|11| |**Our Volunteers**
..|..|
..|..|..|..|..|..|..|12| |**Accounts**|||||||||| |Financial Review|..|..|..|..|..|..|..|..|13| |Accounts
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..|..|..|..|..|..|Annex|| 2 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Taff Rocks** ## **Report of the Trustees for the year ending 12[th] January 2024** The trustees are pleased to present their annual report with the financial statements of the charity for the year ending 12[th] January 2024. The financial statements comply with the Charities Act 2011, the Charity Constitution, and the Statement of Recommended Practice – Accounting and Reporting by Charities (SORP 2005). _Permission granted from all persons / parents or guardians of persons, whose faces can be seen, for these images to be shared with the public._ _Some examples of work left in our care to use as exhibits and for inspiration to others using the resources and workshops Taff Rocks provides._ 3 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Chairperson’s report** Welcome to the third annual report from Taff Rocks to the community and stakeholders. The impact of COVID still remains. We are slowly building on the number of beneficiaries, but it is far from what it was pre-COVID. Mental health issues have increased, possibly adding to the decreased beneficiaries but we are ensuring that we cater to this as much as possible. This year we could not run our Mindfulness Mandala classes for the very reason above. With previous years retirements and volunteers suffering mental health issues or having to work additional hours in their non-volunteering lives, the retention of volunteers has started to become an issue for us. As we are part of a community steering group, we believe that next year we will ensure greater support with this. We secured funding from Invest Local Ynysowen to start working with air drying and polymer clay. This media has therapeutic benefits to all that participate, and we will continue with this in years to come. It has been a year where we have strengthened our relationships with the community members and other organisations within the community. It has also been a year where we have come to realise that, as a community charity, we need to make changes to cement our place in the borough and ensure that our future beneficiaries and trustees can see that we have moved on and grown. Our increasing repertoire has had positive benefits on our beneficiaries but the retirements from last year has left us working twice as hard to recruit and maintain our volunteers. We remain thankful that Invest Local Ynysowen and The National Lottery Community Fund have been there to support us with grant funding to support our communities. With one more full year, from March 2024, remaining on our lease at Smyrna, we are hopeful that we can extend this to continue to benefit us, our current beneficiaries and the whole community. Taff Rocks has had the pleasure of supporting, collaborating and partnership working with other organisations that serve this fantastic borough we are growing up in. Although small events, we have seen how we are able to support so many and bring so many happy smiles to faces thanks to all the hard work. I would like to take this opportunity to thank our board of trustees, supporters, funders, as well as those that have benefited from our provisions to the communities for all their wonderful support in making yet another year possible. As always, as you read this report, remember, as we always do, it’s all about the community, the people in it and the support. Nicola Hill Chairperson 4 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Aim and Objects for Public Benefit.** ## **Charitable Objects:** The advancement of education for the public benefit in the County Borough of Merthyr Tydfil, in particular, but not exclusively in Aberfan, Merthyr Vale and surrounding areas by fostering and promoting an understanding and an appreciation of the arts, including but not exclusively by the provision of classes, seminars and training courses and in such other ways as the trustees see fit. ## **Aim:** To improve people's lives and strengthen community bonds through freestyle workshops and structured tuition that promotes fun, inspiration, creativity, and self-expression. By offering activities that can connect generations, incorporate therapeutic art activities, and spread love and joy, we hope to make a positive impact on individuals and communities, one step at a time. ## **Objects:** - To provide community-based events for the creation of works of art on rocks. - To support the community with events that will benefit from rock painting activities. - To help beneficiaries gain the knowledge and skills that can aid them by being a new ‘tool’ in their self-care ‘toolbox’. - To increase beneficiaries’ confidence with creative projects. - To provide the means and resources for intergenerational activities. ## **Public Benefit:** The Taff Rocks Trustees have had due regard to the guidance on public benefit published by the Charity Commission in exercising their trustees’ powers or duties. Our commitment to delivering public benefit is at the core of everything Taff Rocks is. In furtherance of our aims, our key objective during this reporting period was to deliver excellence in our primary charitable purpose, supporting our communities by promoting the arts as a means of self-care and provide alternatives to face-to-face contact during the COVID restrictions. 5 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Activities, Achievements and Performance** ## **Activities:** Our current activities include: - Intergenerational free-style rock painting workshops both in our local community and outreach - Mindfulness Mandala Classes are ongoing resources. - The dot art workshops, Mindfulness Mandala classes but without the tuition, are also an ongoing activity. - Added to our repertoire this year has been offering the opportunity for creating with clay, this is both air drying clay and polymer clay. ## **Achievements:** Our key achievements this year have been: |**June**|Started supporting the Nye Centre with their beneficiaries| |---|---| |**June**|Attended and supported the annual community carnival.| |**June / July**|Successfully started and completed a series of free journaling| ||classes.| |**July**|Obtained funding for our clay projects| |**December**|Attended and supported the community at the annual| ||Christmas Fayre| ## **Performance:** Following the unexpected retirement of two of the board of trustees, for various reasons including ill health, it has had a knock-on effect for the existing trustees. The remaining trustees, who also volunteer as facilitators, felt overwhelmed by the increased workload. To combat the increase in workload, we combined our activities into one ‘freestyle’ session and made a decision not to run our exclusive Mindfulness Mandala classes. Freestyle has proved popular, although our attendance remains low compared to us achieving charitable status. The option for offering private freestyle workshops, only at Smyrna, has proved beneficial and we shall continue with this. 6 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Structure, Governance and Management** |**Name**|**Position**|**Starting Date**|**Resigned / Retired**| |---|---|---|---| |Nicola Hill|Chairperson / Co-Founder|04/03/2019|-| |Yvette Hill|Secretary / Co-founder|04/03/2019|-| |Andrea Jones|Trustee|04/03/2019|14/03/2023| |Kimberly Harris|Trustee|13/01/2020|-| |Carol Tyler|Trustee|05/10/2022|12/03/2023| The Trustees are responsible for making decisions on all matters of general concern and importance regarding the Charity including setting budgets for grant applications, ensuring the restricted funding budgets are spent on the resources applied for and for deciding how the unrestricted funds of the Charity are to be spent. The full board of trustees hold General Meetings quarterly to avoid summer holiday periods, which are usually our busiest. Should any situation arise that requires it so, the board are flexible enough to arrange an Extraordinary General Meeting outside of the ‘normal’ schedule. Minutes are sent to all board members within days of the meeting taking place and re-sent with the agenda for the upcoming meeting closer to the time. A quarterly summary of the accounts is carried out and made available at the full board meetings. This summary is sent, via email, prior to the full board meeting. Due to our up-front informality and approachability with our beneficiaries, we continue to find it difficult to recruit ‘serious’ trustees. Many of the potential trustees seem to have felt that our informal up-front-ness carries over to the background work where compliance and structure is key. ## **Renumeration** Except for previously agreed out of pocket expenses, the trustees receive no remuneration or other benefit from their work with the charity. ## **Related Parties** Any connection between a trustee of the charity with any other trustee, advisor or company must be disclosed to the full board of trustees. At this time, there is one ongoing connection which has been fully disclosed to all members of the board. These connected persons have each signed a Declaration of Interest and have 7 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 due regard to the Taff Rocks Financial Safeguarding Policy which prevents any connected party authorising a payment together and, in turn, from being co-signatory on any bank accounts. ## **Employees** We remain a charity run by volunteers and have no employees. 8 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Appointment and Induction of Trustees** ## **Appointment:** The trustees are made up of members of the communities we serve. All those who attend and benefit from our classes and workshops are encouraged to put themselves forward. As set out in our constitution, the original five trustees can remain until retirement or resignation. Of which two have already done so. Additional trustees, never more than 12 in total (including the five first trustees) are elected, until the maximum is reached and can retire when they no longer wish to serve. Trustees wishing to start “mid-year” are required to put themselves forward, they are then voted upon by a quorate board / committee and a resolution passed to accept them as trustee. ## **Induction:** All new potential trustees undergo a period of orientation to brief them on their legal obligations under charity and company law, the Charity Commission guidance on public benefit, content of the constitution, the committee and decision-making processes, policies, and recent financial performance of the charity. During the induction period the new trustee will: - Meet the full board of trustees. - Be encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. - Main training involved the Trustee Training Modules, provided free by ICAEW. - Be given access to the ‘trustee online portal’. - Be supplied with a suitable email address and assistance on how to set it up. - Sign any Declarations of Interest made prior to becoming a trustee. In addition, Taff Rocks provides a hard copy of a Trustee Handbook, specific to Taff Rocks documenting its history, meetings, structure etc. This document is also available to trustees via the portal and updated when necessary. This online portal method is preferred to ensure Taff Rocks maintains its environmental ethos and does not waste paper. Once they potential trustee is full informed of their role and responsibilities, this individual will become registered with the Charity Commission. 9 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Plans for Our future.** ## **Working with others** It is our intention to continue our collaborative working ethos with the various projects we have been working with and to continue to support other organisations in our communities with the services we provide. This year we also partnered with GetFit Wales. This involves events we provide becoming a free ‘reward’ when goals for their participants have been reached. This partnership working will encourage a healthier community both physically and emotionally. Maintain our collaborative working relationship with Trinity Childcare and Family Centre, Ynysowen Events and Socials (YES), Wellbeing Merthyr, Wellbeing and Health in Ynysowen (WHY), The Nye Family Assessment Centre and others. Continue our representation on and support the events committee for the local area. Continue our representation on the Invest Local Ynysowen Steering group. Work with Invest Local Ynysowen with the implementation of a Community Development officer / individual to benefit the Ynysowen Communities. ## **Training for trustees** - We will ensure that our trustees receive appropriate training to ensure they are comfortable and competent in their role. Taff Rocks will continue to broaden its repertoire and interests toward becoming one of the ‘go-to’ organisations in our area for arts, crafts, cultural, leisure and creative activities. 10 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Reserves Policy** It is Taff Rocks policy to maintain a balance for the 2024 - 2025 period of £1147, to cover core venue costs should we be unable to secure additional funding for the period. The priority will also be for emergency situations that may arise from time to time. A portion of the current reserves were included in a funding application from Invest Local Ynysowen. The reserves going into the 2024 - 2025 period are made up as follows: - **£347.00** - income generated from non-primary activities, hire of the Smyrna Hall, and diverted to a separate bank account held at NatWest, entitled “Taff Rocks – Reserve”. - **£800.00** - Invest Local Ynysowen grant This policy is required to be revisited every 12 months. 11 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Our Volunteers** In addition to the Trustees facilitating workshops and classes, we would like to thank all the volunteers who have worked so hard to make our sessions lively and fun. We want to thank all of our volunteers that have supported us throughout the year. This year we had the pleasure of **three** regular volunteers in various ‘roles’. Volunteers support has come via: - Co-facilitating in workshops / classes at our home base and within the County Borough of Merthyr Tydfil. - Transportation of equipment and resources throughout the borough. - Website development and accessibility compliance support. We have been pleased to be able to offer and facilitate free training for our volunteers. Which include hands on training to gain the knowledge, skills, and experience to be competent and confident to co-facilitate in our events. Whilst the facilitators are not art therapists or qualified in any mental health related profession, we pride ourselves on being “positive enablers” for beneficiaries acquiring the knowledge and skills to use as a new “tool” in their own self-care toolbox. 12 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 ## **Financial Review** Our financial position for year ending 12th January 2024 is as follows: **Restricted income:** **Unrestricted income:** £706.42 See note (1a) below £2257.14 See note (1b) below > **Expenditure (including Capital) for period:** £10,844.62 See note (2) below > **Liabilities carrying forward to next period:** £0.00 See note (3) below Notes: 1. The principal sources of funds: a. Invest Local Ynysowen £ 706.42 b. Donations £ 579.37 Fundraising £ 37.77 Non-primary activities £ 1640.00 Cash to be banked £ 0.00 Excluding existing float £ 30.00 2. Expenditure: From restricted funding £ 9406.21 From unrestricted funding £ 1438.41 3. There are zero liabilities carried over to next period. 13 Taff Rocks Annual Report. Year ending 12/01/2024. Registered Charity Number: 1192749 This Annual Report was approved by the board of trustees on: _______________________________ **30[th] August 2024** ## **Yvette Hill** And signed on its behalf by: _____________________________________________________ (Name) Signature: 14 Charity Registration number 1192749 Taff Rocks Aceount5 for theyear ended 12 January 2024 Taff Rocks Charity information Tn]stees Nicola Hill (Chair) Yvette Hill Kimberly Harris Company Secretary Nicola Hill Charity number 1192749 Registered office Smyrna Chapel Aberfan Road Aberfan Mertliyr Tydfil Cb48 4QN Accountants R H Jeffs & Rowe Limited 27128 Gelliwastad Road Pontypridd CF37 2HW Bankers Natwesl 122 High Street Pontypridd CF47 8BN Taff Rocks Contents Page Accountants, report Statement of Financial Activities Balan¢e sheet Notes to the financial statements Taff Rocks Ac¢ountants' report on the unaudited financial 5tstements to the trnstees of Taff RoclLS As described on the balance sheet you are responsible for the preparation of the financial statements for the Year ended 12 January 2024 set out on pages 2 10 8 and you consider that the ¢ompany is exempl from an audit. In accordance with your instru¢tions we have compiled these unaudii¢d financial statements, in order lo assist you to fulfil your staiutory responsibilities, trom the accounting records attd infom)ation supplied to US. RHJeffs&R e Limited Chartered AccountAnts 27128 Cielliwastad Rold Pontypridd CF37 2HW Date: 22 October 2024 Page I Taff Rocks Statement of Finaneial Activities for the Year to 12 January 2024 Notes Unrestricted Total Total Restricted Ye#r to 12101124 yearto 12101123 Ineome and Endowments Incoming resources from charitable activities.. Donations Workshop In¢om¢ Hall Hire - Grnnts 254 363 1,640 254 363 1,640 706 93 570 397 19,904 706 Total Income and Endowments 2,257 706 2,963 20,964 Expenditure Charitable activities Expenditure on Charitsble activities 337 9,406 9,743 8,296 Total Expenditure 337 9.406 9,743 8,296 Movemeut in total funds for the year: Net Incoming (Outgoing) resources before transfers 1,920 (8,700) (6,780) 12,668 Net Incoming (Outgoing) resources 1,920 (8.700) (6,780) 12,668 Total Funds brought forward 1,132 31,835 32,967 20,299 Total Funds carried forward 3,052 23,135 26,187 32.967 The statement of financial activities includes all gains and losses recognised in the year. All incoming rcsources and resources expended derive from continuing activities. Page 2 Taff Rocks ChArity Registration number 1173261 Balance sheet as at 12 January 2024 2024 2023 Notes Fixed Assets Property, plant and equipment 19,900 19,890 Cvrrent Assets Cash at bank and in hand 6,887 13,677 6,887 13,677 Creditors: amount5 falling due within one year (600) (600) Net Current assets 6,287 13,077 Total Assets Ltss Current Liabilities 26,187 32.967 The Funds of the Charity Unrestricled Funds Restricted Funds 3,052 23,135 1,132 31.835 Total Charity FMnd5 26,187 32,967 The note on pages 4 - 8 forn) part of these accounts. The financial statements were approved by the Trnstee Board on 22 October 2024 and signed on ils behalf by N. Hill Trustee Page 3 Taff Rocks Notes lo the financial ststements for the Year ended 12 January 2024 Statutory Information Taff Rocks is a Charitable In¢orporated Organisation registered with and regulated by the Charity Commission for England and Walcs, registration number 1192749. The registered oifice is Smyrna Chapel, Aberfan Road, Aberfan, Merthyr Tydtil, CF48 4QN. Accounting polieies Accounting convention The financial stAtem¢nts hav¢ been prepared under the historical cost convention with items recognised at cost or traiisaction valuc unless otherwise stated in the relevant note(s) to these a¢counts. The financial statements have been prepared in accordance with the Statement of Recotnmei)ded Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Rcpublic of Ireland (FRS 102) issued otk 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity con5itutes a public benefit entity as defined by FRS 102. The Truste¢s have ¢onsidered going concem and ¢onsid¢r that th¢r¢ a￿ no material uncertainties regarding going concern. 1.2. Taxation Taff Rocks. being a registered charity, does not attract income tax on its incoming resources. 1.3. Ineome & Endowments All in¢om¢ is re¢ognised once the charity has entitlement to the iti¢ome, it is probable that the income will be recieved and the amount of income receivable ¢an be measured reliably. Donations are r¢¢ognised when the charity has been notified in writing of both the amount and settlement date. Distribution Income is taken into account on the date paid into the charities bank a¢count. 1.4. Fund Aceounting The unrestricted funds of the charity comprise those monies which are available lo be used towards the meeting of lh¢ ¢haritable objectives of ihe charity at the discretion of the Trustees. The restricted funds are monies raised or received for a specific purpose and accounted for in accordance with the donors imposed conditions. 1.5. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing thc charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be tneasured reliably. All expenditure is ac¢ounted for on an a¢cruals basis. Page 4 Taff Rocks Notes to the financial slatements for Ihe Year ended 12 January 2024 1.6. Tangible fixed assets 2nd depreciation Depre¢ialion is provided at rates calculated to write off the cost less residual value of each asset over ils expected useful life, as follows.. Improvem¢nls lo Building Fixtures, fittings and equipment Over 25 years on a straI￿t Line basis 20% per annum on a Reducing Balance basis Net Incoming Resources Total Year to 12101124 Totsl Year ¢0 12101123 Net incoming resources is stated after charging.. Depreciation and other amounts written off tangible assets Accounlants, remuneration 1,091 600 600 Income & Endowments Total Total Year to Year to 12101124 12101123 Included within Income & Endowments for the Period are: Grant Income MTCBC Grant Invest Local MTCBC SETS Grant The National Lottery Community Fund 4.500 8,059 706 7,345 706 19.904 Page 5 Taff Rocks Notes to the financial stalements forthe Year ended 12 January 2024 Totsl resourees expended Basis of Charity Allocation OperatÉng Costs Governanee Total Ye#r to 12101124 Totsl year to 12101123 Costs directly allocated to aetivities Art matcrials and cquipment Advertising & Printing Training costs Rocks Clay Project Equipment & R¢sources Direct Direct Direct Direct Direct Direct 465 305 506 1,506 506 1,506 201 706 1,524 706 1,524 3,666 4,242 4,242 4,637 Support e05ts allocated to actlvities Rent payable Light and heat Repairs and maintenance Insurance Adminislralion costs Cleaning Accountancy Depreciation Direct Dir¢¢t Direct Direct Dir¢¢t Direct Direct Dire¢t 52 835 254 591 1.969 109 52 835 254 591 1,969 109 600 1,091 52 277 212 632 1,866 20 600 600 1.091 4,901 600 5,501 3,659 9,143 600 9,743 8,296 Stsff Costs TotAI Total Year ¢0 year to 12101124 12101123 Staff costs during the Period comprised of the following.. Staff Salaries and Expenses During the year th¢ average number of employees was Nil (2023 .. Nil). No employee was paid £60,000 or more during the Period (2023 Nil). The Trustees received no remuncration or benefits in connection with the perfomiance of their duties. Page 6 THff Roeks Notes to the financial statements for the Year eoded 12 Janu#ry 2024 Fixtures, rittings and equipment Propertyy plant and equipment Property improvements Total Cost At 13 January 2023 Additions 19,450 440 1,101 19,890 At 12 January 2024 19.450 1,541 20,991 Depre¢i#tlOD Charge for the Year 778 313 1.091 At 12 January 2024 778 313 1,091 Net book values At 12 January 2024 18,672 1,228 19,900 Ai 13 January 2023 19,450 440 19,890 Creditors: amollnts falling due within one year 2024 2023 Accruals 600 600 600 600 Reserves Profit and loss account Total A¢ 13 JanuAry 2023 L05s for th¢ Year 32,967 (6,780) 32,967 {6,780) At 12 January 2024 26,187 26,187 Page 7 Taff Rocks Notes to the financial statements for the Year ended 12 January 2024 UnrestrictedlRestric¢ed Funds At 13101123 Ineoming Outgoing TraTh5fers Resourees Resour¢¢s At 12101124 Unreslricled Funds Restricted Funds Invest Lo¢&1 2019-2020 - SETS Grant MTCBC - National Lottery Community Fund ,132 2,257 {337) 3,052 7,747 19,500 4,588 706 (4,040) (778) (4,588) 4,413 18,722 32,967 2.963 (9,743) 26,187 io. Analysis of Net Assets between Funds Total Unrestricted Restrieted Tangible Fixed Assets Current Assets Current Liabilities 1,228 2,424 (600) 18,672 4.463 19,900 6,887 (600) 3,052 23,135 26,187 Page 8