## **Trustees’ Annual Report for the period**
**From November 1[st] 2022 To October 31[st] 2023**
## **Charity name: BEXCEPTIONAL FOUNDATION**
## **Charity registration number: 1192745**
## **Objectives and Activities**
|**Objectves and Actvites**|||
|---|---|---|
||SORP
reference||
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is:
To preserve and protect the mental health and
wellbeing of and relieve the needs of women and
people who identfy as female who have
experienced mental health problems due to sexual,
emotonal, physical or mental abuse.|
|Summary of the main actvites
in relaton to those purposes
for the public beneft, in
partcular, the actvites,
projects or services identfed
in the accounts.|Para 1.17
and 1.19|**The main actvites to achieve the above purpose**
**and objectves are the provision of:**
a) grants of fnancial assistance to access
counselling;
b) support, actvites and opportunites designed to
build confdence and raise self-esteem thereby
empowering them to establish healthy relatonships
and live safer happier lives;
c) a signpostng service to support available from
other relevant organisatons.
**In this reportng period the main actvites of the**
**charity have been:**point a (grants of fnancial
assistance to access counselling) and point c (a
signpostng service to support available from other
relevant organisatons.).
Actvity B was not delivered during this fnancial
period.|
|Statement confrming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
beneft|Para 1.18|At the establishment of the charity (December
2020) the trustees all read and confrmed
understanding of charity commission guidance on
running and managing a charity and being a trustee.
The guidance is drawn upon when needed, and was
a key resource in designing the actvites, purpose
and delivery of the charity goals. This guidance was
re-read, discussed and confrmed as understood
between the trustees duringthis reportng period.|
**Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity has a documented process that is
followed for every request for funds for a
benefciary – ensuring that funds are properly
allocated and managed. This is clearly
communicated to our partner counsellors
verbally and in writng, with a signature of
understanding and agreement to follow the
process obtained before any partner counsellor
begins working with the charity.
The trustees managing the grants and funds
allocated are also all trained on the policy and
process, and enact this on an ongoing basis.
Where there are challenges (e.g. when funds
are running low), there are ‘special
circumstance’ clauses that come into place
when agreed upon by all three trustees, and
are again clearly communicated to all partner
counsellors. Writen confrmaton of
understanding is received.
The grant making policy requires partner
counsellors to submit a completed benefciary
request form, which details:
Basic – yet anonymous – informaton about
the potental benefciary
Their CORE score (a score used to assess
the state of an individual’s mental health)
The presentng symptoms
The understood causes of the symptoms
and CORE score and why they meet the
criteria to be a benefciary of the charity
The funding request and number of mental
health counselling sessions being
requested
Justfcaton for funding request|
|Policy on social investment
including program related
investment|Para 1.38|NA|
|Contributon made by
volunteers|Para 1.38|During this reportng period the charity had no
volunteers, all voluntary tme was undertaken
by trustees.
This tme includes:
Managing the website and social media
channels
Responding to requests for help from
benefciaries
Managing the partner counsellor team
Agreeing and allocatng funds to approved
benefciaries|
Regular trustee meetings and review of progress, goals and finances Working on the growth plan for the charity going forwards This is around 4 hours per trustee per month for the reporting period. NA Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identfying the diference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|In the reportng period the charity has made
progress against its goals, and has identfed
areas for improvement and growth for the next
reportng period. We are stll a small, trustee
run charity and aim to contnue our growth in
the coming years in a sustainable, step-by-step
fashion. The trustees are proud of the
achievements of the charity in this reportng
period and thank our contnued and new
supporters for their fundraising and support on
social media.
Under main actvity a) to provide ‘grants of
fnancial assistance to access counselling;’ the
main achievements of the charity in this
reportng period are:
Providing quick access to and funding for
31 specialist counselling or assessment
sessions to 4 benefciaries.
Providing approved benefciaries with
approval for partally funded counselling,
and access to that counsellor, on average
within two weeks. This was while the
average waitng tme for NHS counselling
reported in our benefciary applicatons
was over 6 months.
The mental health of these benefciaries
was documented to have improved
following the completon of sessions, with
their CORE scores reducing (demonstratng
improved state of mental health)
Maintaining a team of 12 partner
counsellors throughout England who are
able to deliver mental health counselling to
benefciaries withpartal fundingfrom the|
charity. Under charity activity c) provide “a signposting service to support available from other relevant organisations”: The charity developed an active social media network, with signposting and sharing of information with other relevant charities in the female mental health space, including Mind, Women’s Aid, Shelter and local women’s aid and refuge charities. The charity also began conversations with other female orientated mental health organisations to establish partnerships and referral mechanisms, including Safe Gigs for Women.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectves set|Para 1.41|As above|
|---|---|---|
|Performance of fundraising
actvites against objectves set|Para 1.41|In this reportng period the charity raised £647
in donatons. This is lower than in previous
years of the charity’s operatons. This was due
to the charity only hostng a small number of
fundraising actvites in the reportng period, as
opposed to hostng unsuccessful actvites.
This was due to reduced demand for the
service and reduced capacity for fundraising
actvites amongst the trustees.
The objectve of the charity has been to raise
£2,000 during this period, and so this objectve
was not met. In November 2023 (the frst
month of the following reportng period) the
charity raised £1,500 in 30 days, demonstratng
that when the trustee team have capacity for
fundraising it is successful.|
|Investment performance
against objectves|Para 1.41|NA|
|Other||NA|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
fnancial positon at the end of
the period|Para 1.21|During the reportng period, the charity had a
total income of £1,772
The outgoings in this fnancial period were a
total of £1,557.
This lef the charity at a balance of £215.
The income and outgoings are at a similar rato
to year 1 and 2 of the charity, but around half
the value of year 2 and quarter of the value of
year 1. The trustees have analysed this and
believe that this shows:
The models the charity uses to predict
income and outcome are ft for purpose
The charity’s method to balance agreed
grant values to benefciaries versus
actual and predicated income are ft for
purpose
Our fxed operatonal costs are low for
a charity, and have been reduced as
much as possible – for instance we
have changed mail service and
telephone providers to save money.
There was more spent on operatonal
costs in this period than on
grants/benefciaries. However, the
spending did meet the demand for the
services. Had there been more
demand, the charity would have done
more fundraising.
The goal is for there to be more
reserves in our accounts so that we can
invest in growing the charity, as well as
meetng the service demand.
The trustees agree that a passive, regular
source of income would be benefcial to the
charity to help us to grow. Work is underway to
establish this through a variety of fundraising
methods foryear 4|
|Statement explaining the
policy for holding reserves
statngwhytheyare held|Para 1.22|NA|
|Amount of reserves held|Para 1.22|£200|
|Reasons for holding zero
reserves|Para 1.22|During this reportng period there was no
formal policy for holding reserves. However,
based on the previous year’s report and charity
performance, the trustees decided to keep
£200 as reserve at any one point in tme. This
was to ensure that in the event of a lack of
income – the basic operatonal costs required
by the charity (website, insurance etc.) would
be covered for a 6-month period, enabling the
trustees to operate a legallycompliant charity|
|||whilst raising new/additonal funds. The
trustees managed cashfow and decisions over
grants to benefciaries as such, to ensure that
the charity did not over-commit to benefciary
outgoings without confrmaton that income
was guaranteed for that period.
In practce, the charity did not have to put into
acton any ‘special measures’ – such as paused
benefciary funding – during this period as
there was no tme where cashfow was an
issue, or where it appeared the bank balance
wouldget close to the reserve amount.|
|---|---|---|
|Details of fund materially in
defcit|Para 1.24|NA|
|Explanaton of any
uncertaintes about the charity
contnuingas agoingconcern|Para 1.23|NA|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
NA The charity’s principal sources of funds (including any Para 1.47 fundraising) NA Investment policy and objectives including any social Para 1.46 investment policy adopted NA A description of the principal Para 1.46 risks facing the charity NA Other
## **Structure, Governance and Management**
|Descripton of charity’s trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The charity has a foundaton model
consttuton, approved in December 2020 by
the CharityCommission of England and Wales.|
|How is the charity consttuted?
(e.g. unincorporated
associaton,CIO)|Para 1.25|The charity is a CIO.|
|Trustee selecton methods
including details of any
consttutonal provisions e.g.
electon to post or name of any
person or body enttled to
appoint one or more trustees|Para 1.25|Trustees are selected by existng trustees. A
call for new trustees is made by the existng
trustees, and applicatons are received.
Following checks to ensure they meet the
criteria to be a trustee (secton 9,2 in our
consttuton), an interview will take place. If
the applicant is determined suitable the
existng trustees will vote on their
appointment.
All founding ‘frst’ trustees have equal vote and
right to appoint new trustees.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Will provide in the next annual report Policies and procedures adopted for the induction and Para 1.51 training of trustees Will provide in the next annual report The charity’s organisational structure and any wider Para 1.51 network with which the charity works Will provide in the next annual report Relationship with any related Para 1.51 parties NA Other
## **Reference and Administrative details**
|Charityname|Bexceptonal Foundaton|
|---|---|
|Other name the charityuses|NA|
|Registered charitynumber|1192745|
|Charity’s principal address|Bexceptonal Foundaton,
7, Bell Yard|
The Strand
London
WC2A 2JR
## **Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Ofce (if any)**|**Dates acted if not for whole year**|**Name of person (or body) enttled to**
**appoint trustee(if any)**|
|---|---|---|---|---|
||Rebecca Hall|Chair of Trustees and
Founder - remote|Whole year – ongoing|Group decision between three
trustees – equal vote|
||Alice Palmer|Trustee - remote|Whole year – ongoing|Group decision between three
trustees – equal vote|
||Marina el-Hasni|Trustee remote|Whole year – ongoing|Group decision between three
trustees – equal vote|
||||||
Corporate trustees – names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|None|||
||||
||||
||||
||||
||||
**Funds held as custodian trustees on behalf of others**
Description of the assets held None in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|None|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
None
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
None
## **Other optional information**
None
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Rebecca Hall
**Position (eg Secretary,** Chair of Trustees **Chair, etc)**
**Date**
**Name No (if any) Bexceptional Foundation 1192745 Receipts and payments accounts CC16a For the period** 11/1/2022 10/31/2023 **To from**
## **Section A Receipts and payments**
||**Unrestricted**
**funds**|||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
|---|---|---|---|---|---|---|---|---|---|---|
||**to the nearest**|**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**|||||||||||
|Fundraising|**647**|||**-**||**-**||**647**||**-**|
|Balance in bank account at end of
previous financialyear|**224**|||**-**||**-**||**224**||**-**|
|Costs loaned byfounder|**901**|||**-**||**-**||**901**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**1,772**
|||**-**||**-**||**1,772**||**-**|
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**
Fundraising
**647**
**224**
Costs loaned byfounder
**901**
**-**
**-**
**-**
**-**
**-**
**1,772**
**Unrestricted**
**funds**
**to the nearest £**
Balance in bank account at end of
previous financialyear
**_Sub total_**_(Gross income for AR)_||**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|Fundraising|**647**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**647**
**224**
**901**
**-**
**-**
**-**
**-**
**-**
**1,772**|**-**|
|Balance in bank account at end of
previous financialyear|**224**||||**-**|
|Costs loaned byfounder|**901**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for AR)_|**1,772**
||||**-**|
|**-**
**-**
**_Sub total_ -**
**_Total receipts_ 1,772**
**A3 Payments**
Counsellorpayments
**560**
Insurance
**96**
Operatingcosts
**901**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 1,557**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 1,557**
**_Net of receipts/(payments)_ 215**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 215**
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||||||
|||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**||
||||||**-**|
||||||**-**|
|||||**1,772**||
|||**-**|**-**||**-**|
|||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**560**
**96**
**901**
**-**
**-**
**-**
**-**
**-**
**-**
**1,557**|**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
|||||||
|||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**||
|||||||
||||||**-**|
|||||||
|||**-**|**-**|**1,557**|**-**|
|||||||
|||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**215**
**-**
**-**
**215**|**-**|
||||||**-**|
||||||**-**|
||||||**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||