## **HAM AND PETERSHAM ASSOCIATION AND AMENITIES GROUP TRUSTEES' REPORT FOR THE PERIOD 1 JANUARY 2024 TO 31 DECEMBER 2024**
The Trustees present their report plus the financial statements for the period 1 January 2024 to 31 December 2024.
## **INFORMATION ABOUT THE GROUP**
The Ham and Petersham Association and Amenities Group is a Charitable Incorporated Organisation (registered charity number 1192741) was created on 10 December 2020 and is governed by a Constitution dated 29 October 2020. It was set up to take forward the work of the Ham Amenities Group (registered charity number 286101) and the Ham and Petersham Association, an unincorporated association. Ham Amenities Group was formally dissolved by the Charity Commission on 28 February 2022 after it had transferred the title of the Gate House Garden to HPA&AG.
## **TRUSTEES at 31 December 2024**
|Geoff Bond|Chair|
|---|---|
|Charles Doe||
|Pauline Gizejewski|Honorary Treasurer|
|Linda Holland||
|David Jowers|Honorary Secretary|
|Jean Loveland||
|Sarah Tippett||
|David Williams|Vice-Chair|
Trustees are normally appointed by the Group’s members at the Annual General Meeting, although members or the trustees may at any time decide to appoint a new charity trustee subject to the number of trustees not exceeding 15.
## **CHARITABLE OBJECTIVES AND PUBLIC BENEFIT**
The charitable objects of the Group may be summarised to:
- campaign to preserve and enhance Ham and Petersham's historic character, unique features and amenities
- promote high standards in planning, building and landscaping in or affecting Ham and Petersham
- protect the quality of life, balancing the interests of residents, business and visitors
- encourage civic pride, an active interest in Ham and Petersham and its community, and to provide a focus for members to meet and socialise.
In carrying out its work to make Ham and Petersham a better place in which to live, work and visit, the Trustees confirm that they have complied with the duty to have due regard to the Charity Commission's guidance on providing public benefit.
## **ACTIVITIES OF THE GROUP**
The charity has a busy programme of activity. We organised very successful Ham Open Gardens and Ham Fair events, raising £23,600 for grants to local groups to help build a happier, healthier local area. We have run volunteer environmental events at Ham Pond and the historic Avenues. We have taken an active role interacting with the council and other groups to make sure development in the area is in keeping with the semi-rural style of Ham and Petersham.
## **FINANCIAL REVIEW FOR THE YEAR**
|The Charity received applications from local bodies to support their work and a series of Grants were agreed by the|The Charity received applications from local bodies to support their work and a series of Grants were agreed by the|
|---|---|
|Committee to the total value of £22781 as follows:||
|Ham and Petersham Sea Scouts|£500|
|St Thomas Aquinas Church|£1466|
|Ham and Petersham SOS|£6375|
|Home Start|£7000|
|LBRuT Ham Pond work|£5000|
|Conservation Petersham Common|£1000|
|Ham Market Christmas Lights|£1440|
Ham and Petersham Association and Amenities Group is a Charitable Incorporated Organization Charity number: 1192741
There was also expenditure of £1337 on environmental work as follows: Clear-up Expenses £85 Insurance and expenses £553 Gate House Garden £699
Our figures show an overall surplus of £3360 this year. The Income from Subscriptions and Donations was £10534 and £68 was received from the sale of the Matchless Vale.
The Charity ran Ham Fair in June 2024. This showed receipts of £16241 and expenditure of £11079.
The Trustees spent £492 on the organisation of the AGM and other meetings.
## **RESERVES POLICY**
The Charity will hold reserves of a minimum £10,000 to cover 6 – 9 months budgeted operating expenditure that can deal with fluctuations in income and provide adequate working capital. Funds are also held to support the running of Ham Fair, Ham Open Gardens and to respond to grant applications and ongoing projects.
## **Total funds held at 31 December 2023 were £38757.**
The Trustees are satisfied that the Group's financial reserves are sufficient for it to continue at its current level of activities.
## **RISK MANAGEMENT**
The major risks to which the Group is exposed, as identified by the Trustees, have been reviewed during the year and the Trustees are satisfied that action has been taken where appropriate to manage those risks.
## **INDEPENDENT EXAMINER**
**Julia Bailey** is the Independent Examiner of the Group's finances.
## **STATEMENT OF THE TRUSTEES' RESPONSIBILITIES FOR FINANCIAL STATEMENTS**
Charity law requires the Trustees to prepare financial statements for each financial reporting period which give a true and fair view of the state of affairs of the Group and of the income and expenditure for the period then ended. In preparing those financial statements, the Trustees are required to select suitable accounting policies and apply them consistently, make judgments and estimates that are reasonable and prudent, and prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Group will continue in business. The Trustees have responsibility for maintaining proper accounting records that disclose with reasonable accuracy the financial position of the Group and enable it to ensure that the financial statements comply with charity regulations. The Trustees also have responsibility for safeguarding the assets of the Group and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **MEMBERSHIP**
|**Members @ 1 January 2024**|**308**||
|---|---|---|
|Joined in 2024|48|Includes 20 local non-member attendees to HOG24
offered 2024 complimentary membership|
|Resigned or did not renew in 2024|30||
|**Members @ 1 January 2025**|**326**||
By Order of the Trustees David Jowers, Honorary Secretary, April 2025
Ham and Petersham Association and Amenities Group is a Charitable Incorporated Organization Charity number: 1192741
## **HAM AND PETERSHAM ASSOCIATION AND AMENITIES GROUP Charitable Incorporated Organization Charity number: 1192741 Receipts and Payments for the year 1 January 2024 to 31 December 2024**
|RECEIPTS
Subscriptions
Donation & Grants
Events
Ham Open Gardens
Matchless Vale sales, sundries
Ham Fair
PAYMENTS
Printing, postage, stationery, subscriptions
Environmental work (Note 1)
Donations and Gifts (Note 2)
Events (Note 3)
Web site, sundries
Committee expenses
Barrister Fees
Ham Fair (inc bank charges)
Ham Open Gardens (Note 4)
DEFICIT / SURPLUS IN YEAR
ACCUMULATED FUNDS STATEMENT
Funds brought forward at 1st January 2024
(Deficit) / Surplus in year
Creditor - Funds held on behalf of Neighbourhood Forum (Note 5)
Rounding difference
Accumulated Funds at 31 December 2024|£
£
3,305.00
7,228.58
2,835.76
20,290.55
67.85
16,240.95
49,968.69
(2,564.12)
(1,337.20)
(22,780.95)
(2,559.15)
(343.73)
(491.60)
(3,600.00)
(11,079.06)
(1,852.90)
(46,608.71)
3,359.98
£
44,472.99
3,359.98
(9,076.00)
-
38,756.97
£
**2024**|£
£
3,515.98
-
2,908.70
-
321.60
16,644.35
23,390.63
(2,238.70)
(1,141.84)
(10,433.63)
(2,825.98)
(995.88)
(310.21)
(2,400.00)
(9,232.68)
-
(29,578.92)
(6,188.29)
£
41,585.28
(6,188.29)
9,076.00
-
44,472.99
£
**2023**|£
£
3,515.98
-
2,908.70
-
321.60
16,644.35
23,390.63
(2,238.70)
(1,141.84)
(10,433.63)
(2,825.98)
(995.88)
(310.21)
(2,400.00)
(9,232.68)
-
(29,578.92)
(6,188.29)
£
41,585.28
(6,188.29)
9,076.00
-
44,472.99
£
**2023**|
|---|---|---|---|
|||||
||||(6,188.29)
£|
||||41,585.28
(6,188.29)
9,076.00
-|
||||44,472.99
£|
The attached notes overleaf form part of these accounts
Pauline Gizejewski - Hon Treasurer
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE HAM AND PETERSHAM ASSOCIATION AND AMENITIES GROUP
I have examined the above Receipts and Payments Account. In my opinion the account has been properly prepared and is in accordance with the books and records of the Group.
Julia L.H. Bailey (ICAEW Retired)
Hon Independent Examiner 28 January 2025
Page 1 of 2
Ham and Petersham Association and Amenities Group is a Charitable Incorporated Organization Charity number: 1192741
## **HAM AND PETERSHAM ASSOCIATION AND AMENITIES GROUP Charitable Incorporated Organization Charity number: 1192741 Notes to Accounts 1 January 2023 to 31 December 2024**
|**Note 1. Environmental Work**
Clear-up Expenses
Notice board repairs
Insurance and expenses
Ham Pond
Gate House Garden
**Note 2 : Donations and Gifts**
St Richards Church and Primary School
Ham and Petersham Sea Scouts
St Thomas Acquinas Church
Richmond Park Football Club
David Ogilvie Memorial Bench (Donation receipt
2022)
Princess Alice Hospice
Coretta Townsend (Super Hero) Prize
Ham & Petersham SOS
Home Start
L.B. Richmond Pond work
Conservation Petersham Common
Ham Market Christmas Lights
**Note 3: Events**
Summer Party expenses
Christmas Party expenses
Expenses for entertaining
**Note: 4 Ham Open Gardens**
Programme design and printing expenses
Tea expenses
Admin expenses|**2024**
£
84.50
-
553.30
-
699.40
1337.20
-
500.00
1465.95
-
-
-
-
6375.00
7000.00
5000.00
1000.00
1440.00
22780.95
1366.36
1040
152.79
2559.15
1160.00
211.71
481.19
1852.90|**2023**
£
13.48
-
537.86
-
590.50|
|---|---|---|
|||1141.84|
|||2500.00
450.00
218.88
640.00
4088.40
2436.35
100.00
-
-|
|||10433.63|
|||1586.33
1239.65
-|
|||2825.98|
|||-
-
-|
|||0.00|
**Note: 5 Funds Held on Behalf of Petersham Forum - £9076.00**
Page 2 of 2
Ham and Petersham Association and Amenities Group is a Charitable Incorporated Organization Charity number: 1192741