**To**
## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 1st April 2022 **To** 31st March 2023
**From**
## Section A Reference and administration details
> **Charity name** Pateley Bridge and Bewerley Memorial Hall CIO
## **Other names charity is known by**
> **Registered charity number (if any)** 1192675
**Charity's principal address**
> [The Memorial Hall, Park Road]
Pateley Bridge Harrogate **Postcode HG3 5JS**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||Christopher
Henderson|Chair|to 7 April 22|Members|
|||Christine Skaife|Secretary
Chair|from 7 April 22|Members|
|||Ian Skaife|Maintenance||Members|
|||Susan Marshall|Bookings Secretary||Members|
|||Neil Thompson|Health & Safety||Co-opted bytrustees|
|||Margaret Burton|Vice Chair||Co-opted bytrustees|
|||KirstyHannam|Marketing& IT|From July2022|Co-opted bytrustees|
|||Carl Hotson|Treasurer|From July2022|Members|
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
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March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by Members or co-opted (elected) by Trustees Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
1. Election of trustees by members at the AGM.
You **may choose** to include 2. Officers elected by trustees.
additional information, where 3. One third of trustees to retire each year but may stand for re-
relevant, about: election.
policies and procedures 4. Minimum of five trustees, maximum of nine trustees. adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
March **2012**
**TAR**
2
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of the CIO is the provision and maintenance of a village hall for the use of the inhabitants of the civil parishes of Low and High Bishopside and Bewerley in North Yorkshire without distinction of political, religious, or other opinions, including use for:
1. meetings, lectures and classes, and
2. other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.
March **2012**
**TAR**
3
The Hall has been maintained to a high standard with suitable facilities to provide a suitable venue for use as a community hall available for hire to local residents and other organisations.
Our long-standing events such as the Indoor Bowling, the Tuesday tea dances, our Cuppa and Cake event and the Bird Watching club are still in place and other types of events are now happening on a regular basis which is a bonus and appreciated by the community as a whole. It is hoped that other events will be encouraged by this and use the Hall as the programme of refurbishments continue to be carried out.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
As a registered charity and community centre we have been applying for grants and are currently waiting to learn the outcome of those. We still had substantial outgoings in the form of insurance, maintenance, caretaker wages and utility bills.
You **may choose** to include further statements, where relevant, about:
Ultimately we are proactively looking and inviting groups to see the Hall as the place to go for all events and look forward to maintaining our financial stability whilst improvements are carried out.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During the above period of time a great deal of work has been carried out renovating the two back rooms which had been affected by water ingress. Alongside of this a plan of refurbishment and redecoration has been put in place and works are underway. These refurbishments are normally carried out during the days that we don’t have any events booked so this lessens the Hall being out of use. It is hoped that this will then encourage other groups and individuals to see the Hall as a venue to hire for more events.
Plans were also put into place to release funds by way of the sale of the garden areas at the back of the Hall. This would then fund the refurbishments and enable the Trustees to bring the Hall more up to date in terms of equipment available for use within the Hall.
Whilst the Covid pandemic has lessened as such and now presents itself as different new variants which are treated in a more manageable way due to the availability of vaccines and the population becoming better at regulating their immune response to it, we can still put precautions in place as and when required. Obviously, the use of the Hall for vaccinations has now ceased so income has dropped significantly from the previous few years
March **2012**
**TAR**
5
## **Section E Financial review**
Reserves are mainly held to cover the expected major maintenance and **Brief statement of the** repair items. In particular the roof is made up of concrete tiles dating from **charity’s policy on reserves** the 1960s which have now exceeded their expected lifespan. Major expenditure in the order of £60,000 can be expected within the next 10 years The cash reserves are held within the main current account and nominally amount to £68,000, which leaves approximately £30,000 for normal operating expenses. **Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
The trustees have no uncertainties about the charity continuing as a You **may choose** to include going concern at the present time. additional information, where relevant about: the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
March **2012**
**TAR**
6
|**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Christine Annette Skaife|Carl Anthony Hotson|
|---|---|---|
||Chair (from 7 April 2022)|Treasurer (from July 2022)|
||31 January 2024||
March **2012**
**TAR**
7
**Pateley Bridge and Bewerley Memorial Hall CIO No (if any) 1192675**
## **Receipts and payments accounts**
## **CC16a**
**For the period** 1-Apr-22 31-Mar-23 **To from**
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Hirings
**7,125**
FundraisingEvents
**2,914**
Bar & Refreshments
**1,143**
Sundries
**218**
Grants
**3,478**
Donations
**266**
Interest
**600**
**-**
**15,744**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 15,744**
**A3 Payments**
Utilities
**2,775**
Maintenance
**18,337**
Caretaker Wages
**3,354**
Licences
**864**
Insurance
**1,248**
Event Expenses
**2,467**
Fundraisingetc
**214**
Bar and Refreshmentpurchases 937.76£
**774**
Sundries
**1,564**
Refunds
**-**
Telephone etc
**570**
Website & IT
**387**
Legal & Bank Charges
**84**
MarketingCosts
**832**
**_Sub total_ 33,470**
**Capital purchases**
**1,346**
**-**
**_Sub total_ 1,346**
**_Total payments_ 34,816**
**_Net of receipts/(payments)_ - 19,072**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**86,680**
**_Cash funds this year end_ 67,608**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**6,245**
**-**
**-**
**-**
**6,245**
**-**
**-**
**-**
**6,245**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**5,245**
**-**
**5,245**
**5,245**
**1,000**
**-**
**-**
**1,000**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**7,125**
**2,914**
**1,143**
**218**
**9,723**
**266**
**600**
**-**
**21,989**
**-**
**-**
**-**
**21,989**
**2,775**
**18,337**
**3,354**
**864**
**1,248**
**2,467**
**214**
**774**
**1,564**
**-**
**570**
**387**
**84**
**832**
**33,470**
**6,591**
**-**
**6,591**
**40,061**
**- 18,072**
**-**
**86,680**
**68,608**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**7,125**|**10,042**|
||||**2,914**|**1,643**|
||||**1,143**|**2,061**|
||||**218**|**518**|
||||**9,723**|**12,213**|
||||**266**|**788**|
||||**600**|**724**|
||||**-**|**-**|
||||**21,989**|**27,989**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**21,989**|**27,989**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2,775**|**3,604**|
||||**18,337**|**9,463**|
||||**3,354**|**2,315**|
||||**864**|**67**|
||||**1,248**|**1,177**|
||||**2,467**|**689**|
||||**214**|**-**|
||||**774**|**938**|
||||**1,564**|**1,185**|
||||**-**|**146**|
||||**570**|**395**|
||||**387**|**59**|
||||**84**|**3,194**|
||||**832**|**-**|
||||**33,470**|**23,232**|
||||||
|||**-**
**-**
**-**|**6,591**|**1,325**|
||||**-**||
||||**6,591**|**1,325**|
||||||
|||**-**|**40,061**|**24,557**|
||||||
||**1,000**|**-**
**-**
**-**
**-**|**- 18,072**|**3,432**|
||**-**||**-**|**-**|
||**-**||**86,680**|**86,680**|
||**1,000**||**68,608**|**90,112**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
HSBC Current Account
HSBC Savings Account
Petty Cash
**Details**
**Details**
Barclays Asset Management
**Details**
Memorial Hall Building and Land
Equipment and Furnishings
**Details**
Signature
Virgin Savings
Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**8,649**
**1,000**
**15,062**
**-**
**43,577**
**320**
**-**
**67,608**
**1,000**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**Unretricted**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Carl Hotson
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
|||||
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**9,529**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Carl Hotson|1/30/2023|
|||||