## **Trustees’ Annual Report for the period**
**From:** 7 December 2020 **To:** 31 March 2022
**Charity name:** Pateley Bridge and Bewerley Memorial Hall CIO
**Charity registration number:** 1192675
## **Reference and Administrative details**
Charity’s principal The Memorial Hall address Park Road Pateley Bridge Harrogate HG3 5JS
## **Structure, Governance and Management**
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Type of governing Constitution
document
How is the charity Charitable Incorporated Organisation
constituted?
Trustee selection 1. Election of trustees by members at the AGM.
methods including details 2. Officers elected by trustees.
of any constitutional 3. One third of trustees to retire each year but
provisions e.g. election to may stand for re-election.
post or name of any 4. Minimum of five trustees, maximum of nine
person or body entitled trustees.
to appoint one or more
trustees
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## **Objectives and Activities**
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Summary of the The object of the CIO is the provision and maintenance
purposes of the charity of a village hall for the use of the inhabitants of the
as set out in its civil parishes of Low and High Bishopside and
governing document Bewerley in North Yorkshire
without distinction of political, religious, or other
opinions, including use for:
1. meetings, lectures and classes, and
2. other forms of recreation and leisure-time
occupation, with the object of improving the
conditions of life for the inhabitants.
Summary of the main The Hall converted from a registered charity to a CIO
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||activities in relation to
those purposes for the
public beneft.|on 7 December 2020. The Hall has been maintained to
a high standard with suitable facilities to provide a
suitable venue for use as a community hall available
for hire to local residents and other organisations.
Signifcant building work was carried out during the
period to cure a long-standing problem of water
penetration from the fat roof above the store, boiler
and dressing room.||
|---|---|---|---|
## **Achievements and Performance**
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The operation of the Hall was severely affected by the
COVID pandemic during this reporting period.
Following Government regulations causing the closure
Summary of the main of community centres, the Hall was unable to operate
achievements of the normally. However, permission was sought from
charity, identifying the Harrogate Borough Council Licensing department to
difference the charity’s open the Hall as a place of public worship. This
work has made to the enabled the Nidderdale Community Church to use the
circumstances of its Hall every Sunday morning until June 2021 when it
beneficiaries and any was able to return to its own premises. The Hall was
wider benefits to society also made available to the local pharmacy for use as a
as a whole. COVID vaccination centre. This saved local residents
from having to travel further afield to be vaccinated.
From August 2021 the use of the Hall as a community
centre resumed. Because of its size, the Hall was able
to attract new users seeking a degree of social
distancing; these users had previously gathered in
smaller venues.
The main Hall activities have recommenced but the
number of people attending events such as the film
nights is significantly below pre-pandemic levels.
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## **Financial Review**
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Review of the charity’s Thanks to Government grants during the COVID
financial position at the pandemic the overall balance of funds increased
end of the period during the period. The total cash assets at the end
of the period was £96,397. Three-year fixed price
energy contracts were agreed which will expire in
2024.
The trustees have agreed to sell three small plots of
land which are currently leased to householders
adjoining the site if the Hall. Professional valuations
have been carried out and Harrowells solicitors
instructed to process the sales.
Statement explaining the Reserves are mainly held to cover the expected
policy for holding major maintenance and repair items. In particular
reserves stating why the roof is made up of concrete tiles dating from
they are held the 1960s which have now exceeded their expected
lifespan. Major expenditure in the order of £60,000
can be expected within the next 10 years,
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Amount of reserves held The cash reserves are held within the main current
account and nominally amount to £70,000, which
leaves just over £25,000 for normal operating
expenses.
Reasons for holding zero Not applicable.
reserves
Details of fund materially None
in deficit
Explanation of any The trustees have no uncertainties about the
uncertainties about the charity continuing as a going concern at the
charity continuing as a present time.
going concern
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**Names of the charity trustees who manage the charity to 31 March 2022**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Christopher Chair (to 7 Apr 22) Members
1
Henderson
Christine Skaife Secretary Members
2 Chair (from 7 Apr
22)
3 Ian Skaife Maintenance Members
Susan Marshall Bookings Members
4
Secretary
5 Ian Lee Health & Safety 7 Dec 20 to 9 Jan 21 Members
Bernard Groves Treasurer 7 Dec 20 to 23 Mar Members
6
21
7 Neil Thompson Health & Safety From 11 Aug 21 Co-opted by trustees
8 Margaret Burton Vice Chair From 11 Aug 21 Co-opted by trustees
9
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signed** **on behalf of the charity’s trustees**|**of the charity’s trustees**||
|---|---|---|
|**Signature(s)**
_Hard copy signed and fled_
_Hard copy signed and fled_
**Full name(s)**
Christopher John Henderson
Christine Annette Skaife
**Position (eg**
**Secretary, Chair, etc)**
Chair (to 7 Apr 22)
Secretary (to 7 Apr 22)|_Hard copy signed and fled_|_Hard copy signed and fled_|
||Chair (to 7 Apr 22)|Secretary (to 7 Apr 22)|
**Date** 31 Aug 2022
## **Pateley Bridge and Bewerley Memorial Hall CIO 7 Dec 2020 to 31 Mar 2022**
## **Receipts and Payments Summary**
## **Receipts**
Hirings £ 10,087.85 Fundraising Events £ 1,642.91 Bar and Refreshments £ 2,061.39 Sundries £ 517.96 £ 14,310.11 **Other Income** Grants £ 12,167.00 Donations £ 787.50 Bank Income Barclays Asset Management £ 445.38 Bank Interest - Barclays Business ME £ 1.55 Virgin Savings Interest £ 277.65 £ 13,679.08 **Total Income** £ 27,989.19 **Payments** Gas £ 2,188.98 Electricity £ 878.54 Water £ 536.83 Maintenance and Cleaning £ 9,463.36 Caretaker Wages £ 2,314.80 Licences £ 66.56 Insurance £ 1,176.88 Fundraising etc £ 689.29 Bar and Refreshment purchases £ 937.76 Sundries £ 1,185.03 Refunds £ 146.00 Telephone etc £ 395.20 Website & IT £ 58.99 Capital Purchases £ 1,324.60
Legal and Bank Charges £ 3,194.00
|**Total Payments**|||£|24,556.82
|
|---|---|---|---|---|
|**Profit/Loss**|||£|3,432.37
|
|**Transfer**to Petty Cash (Mr I Skaife - holder)|||£|320.00
|
|**Cash Funds**|||||
||**Start Year**||**End Year**||
|||**4/1/2021**|**3/31/2022**||
|Barclays Current Account|£|37,141.48
|£|14,857.19
|
|Barclays Business Premium ME|£|2,964.52
|£|12,966.07
|
|Petty Cash|£|-
|£|320.00
|
|HSBC Current Account|£|-
|£|15,117.46
|
|Virgin Savings|£|43,136.00
|£|43,413.65
|
|**Total Cash Funds**|£|83,242.00
|£|86,674.37
|
|**Other Monetary Assets**|||||
|Barclays Asset Management (Dec 2020)|£|8,771.00
|||
|Barclays Asset Management (Dec 2021)|||£|9,722.37
|
|**Total Monetary Assets**|**£**|**92,013.00**
|**£**|**96,396.74**
|
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/** Pateley Bridge and Bewerley Memorial Hall CIO **members of**
**On accounts for** 31 March 2022 **Charity no** 1192675 **the year ended**
**Set out on pages** 3 & 4
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2021**
**Responsibilities and basis of** As the charity trustees of the Trust, you are responsible for **report** the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no **examiner's** material matters have come to my attention in connection **statement** with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Original signed copy on **Date:** 1 August 2022 **Signed:** file **Name:** Katrina Brayshaw
**Relevant** ACIB **professional**
1
**October 2018**
**qualification(s) or body (if any):**
**Address:** 2 Springfield Close Pateley Bridge Harrogate HG3 5PB
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
Nil
**Note** : Financial transactions carried out in the period 7 December 2020 to 1 April 2021 were carried out by the preceding charity High & Low Bishopside Village Hall (Charity No: 523494) and have been reported separately. The assets of the High & Low Bishopside Village Hall were transferred to the Pateley Bridge and Bewerley Memorial Hall CIO on 31 March 2021.
The accounts for 7 December 2020 to 31 March 2022 for the Pateley Bridge and Bewerley Memorial Hall CIO are set out on pages 3 & 4 following:
2
**October 2018**
October 2018
|**Pateley Bridge and Bewerley Memorial Hall CIO**|**Pateley Bridge and Bewerley Memorial Hall CIO**||
|---|---|---|
|**1 Apr 2021 to 31 Mar 2022**|||
||||
|**Receipts and Payments Summary**|||
||||
|**Receipts**|||
|Hirings|10,041.85
£||
|Fundraising Events|1,642.91
£||
|Bar and Refreshments|2,061.39
£||
|Sundries|517.96
£||
|||14,264.11
£|
||||
|**Other Income**|||
|Grants|12,213.00
£||
|Donations|787.50
£||
|Bank Income Barclays Asset Management|445.38
£||
|Bank Interest - Barclays Business ME|1.55
£||
|Virgin Savings Interest|277.65
£||
|||13,725.08
£|
||||
|**Total Income**||27,989.19
£|
||||
||||
|**Payments**|||
|**Utilities**|||
|Gas|2,188.98
£||
|Electricity|878.54
£||
|Water|536.83
£||
|||3,604.35
£|
|Maintenance and Cleaning||9,463.36
£|
|Caretaker Wages||2,314.80
£|
|Licences||66.56
£|
|Insurance||1,176.88
£|
|Fundraising etc||689.29
£|
|Bar and Refreshment purchases||937.76
£|
|Sundries||1,185.03
£|
|Refunds||146.00
£|
|Telephone etc||395.20
£|
|Website & IT||58.99
£|
|Capital Purchases||1,324.60
£|
|Legal and Bank Charges||3,194.00
£|
||||
|**Total Payments**||24,556.82
£|
||||
|**Profit/Loss**||3,432.37
£|
4
**October 2018**
|**Transfer**to Petty Cash (Mr I Skaife - holder)||320.00
£|
|---|---|---|
||||
||||
|**Cash Funds**|||
||**Start Year**|**End Year**|
||**01/04/2021**|**31/03/2022**|
||||
|Barclays Current Account|37,141.48
£|14,857.19
£|
|Barclays Business Premium ME|2,964.52
£|12,966.07
£|
|Petty Cash|-
£|320.00
£|
|HSBC Current Account|-
£|15,117.46
£|
|Virgin Savings|43,136.00
£|43,413.65
£|
||||
|**Total Cash Funds**|83,242.00
£|86,674.37
£|
||||
||||
|**Other Monetary Assets**|||
||||
|Barclays Asset Management (Dec 2020)|8,771.00
£||
|Barclays Asset Management (Dec 2021)||9,722.37
£|
||||
|**Total Monetary Assets**|**92,013.00**
**£**|**96,396.74**
**£**|
||||
5
**October 2018**