## **Trustees’ Annual Report for the period**
**From Dec 2020To 07 Apr 2022 Charity name: Afghan Community Association (ACA) Charity registration number: 1192657**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To advance the Islamic religion in
purposes of the charity Sheffield and the surrounding
as set out in its areas for the
governing document
benefit of the public through the
holding of prayer meetings,
lectures, public
celebration of religious festivals,
producing and distributing
literature on prayers
for the Islamic Faith to enlighten
others about the Islamic religion.
Also, by
educating Muslims to become
active role models in British
Society whilst
maintaining their Muslim identity.
To teach them to be tolerant,
caring and
respectful to people from all
backgrounds and beliefs to
achieve a coherent
community.
To further or benefit the
residents of Sheffield and the
neighbourhood, without
distinction of gender, sexual
orientation, race or of political,
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**religious or other opinions. by associating together, the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objectives but not otherwise, the trustees shall have power: To establish or secure the establishment of a community/faith centre and to maintain or manage or co-operate with any statutory authority in the maintenance. and management of such a centre for activities promoted by the charity in furtherance of the above objectives. The promotion of racial harmony for the public benefit by: a. promoting knowledge and mutual understanding between different racial groups. b. advancing education and raising awareness about different racial groups to promote good relations between persons of different**
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racial
groups.
Summary of the main Para 1.17 and 1- ACA has been communicating
1.1
activities in relation to with its members through an
those purposes for the active and professional WhatsApp
public benefit the Group which was created a few
activities, projects or years ago by its trustees. ACA has
services identified in the managed to keep its members
accounts. informed of any news, such as
Covid-19 related, social, cultural
and religious activities.
2-ACA’s WhatsApp Group has
played an important role in
connecting all members and
organised many events which is
managed by its trustees
professionally and sensitively.
3-ACA introduced a fundraising
project to respond to the
community members' needs. Its
ACA’s aim to raise as much as
over £200.000 in order to
purchase a place for the purpose
of social, cultural and religious
activities.
4-The procedure of this project
was also published on ACA’s
WhatsApp group. ACA managed
to raise £24902.00 from its
members since Dec 2020 and this
is an ongoing fundraising project.
The fund will be kept in ACA’s
saving account and can only be
used for purchasing a building as
promised to the community
members
5- ACA didn’t call AGM for Annual
Progress Report due to Covid-19
pandemic and restriction, instead
recorded it in a video on Dec 2020
and posted it on WhatsApp
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**Community Group for their information. 6- ACA invited its members and organised Eid prayers in one masjid which was welcomed by the community and many members attended where everybody met and greeted each other. ACA also distributed Covid19 packages which included Covid-19 awareness brochure in 3 languages (English, Dari and Pashto) and Facemasks. Due to the Covid-19 restriction ACA didn’t encourage social gathering or Eid Party. 7- ACA raised Covid-19 Awareness fund twice through Sheffield City Council (SCC) to raise awareness to the community, provided information, support, and advice through making videos in two community languages (Dari, Pashto and English) these videos were published through ACA’s WhatsApp Group. ACA also managed to hire an office space at Shirecliffe Community Centre and employed two paid part time employees through this fund where ACA managed to deliver a successful Covid-19 Awareness programme.**
**8- ACA established advocacy projects and provided support, assistance, and information through Drop-in services for its members and newly arrived refugees who have been brought through the resettlement program by the Home Office. 9- Due to the successful service delivery, ACA managed to raise a 2[nd] round Covid-19 awareness**
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fund where ACA has managed to
continue in supporting its
members in this difficult time.
10- ACA dealt with a tragic
incident in Sheffield, an Afghan
boy who recently arrived fell to
his death in a local hotel.
As soon as ACA management
learned about the tragedy, visited
the family, provided emotional
support, organised the funeral
and raised funds.
11- ACA have been contacted by
seven new evacuated families
from Afghanistan and added their
contact details on ACA’s
WhatsApp Group on their
request.
12- ACA raised £500.00 through
PMC and spent it to support its
football team.
ACA established a football team
for all ages to keep fit and
socialise with each other in an
open and healthy environment, to
keep youth away from gang/knife
crimes and drugs. ACA created a
Football WhatsApp Group where
all members can be
communicated and kept informed
of football activities and
programmes.
13- ACA established a cycling
group for those members who
were keen in cycling and
encourage others as well.
Statement confirming Para 1.18 The trustees are well aware of
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whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
**CC guidance agreed to adhere to it.**
## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference
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SORP reference
All ACA’S grants have been
project managed from initial
proposal to final funding.
Para 1.38
Generate audit trails, manage
Policy on grant making
drawdown and create post-grant
reports.
The Social Policy of ACA is quite
clear, ACA will do its utmost to
provide appropriate advice,
Para 1.38
support and information for its
Policy on social
community members as and when
investment including
needed. ACA will try to enable
program related
and encourage its members to
investment
help one another, socially,
emotionally, financially, through
organising social events and
sport activities. This is to enable
them to become more
independent to enjoy a better
quality of life
ACA’s volunteers have
contributed greatly towards
promoting the organisation’s
Para 1.38
activities as and when needed.
Contribution made by
volunteers
ACA has local champions who has
helped ACA encouraging rest of
the members to attend its social
and cultural events and
supporting for the smooth
running of its events
Other
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## **Achievements and Performance**
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
**1-Covide-19 fund was raised, through this fund ACA hired an office space, employed 2 part time staff to provide Covid-19** Para 1.20 **awareness to encourage social distance, having Face-mask, selfisolation avoid meeting or socialising in large groups and follow the government guidance on Covid-19 and also through advocacy and drop-in services ACA delivered its support for the community regarding covid-19 and other day to day issues. In accordance with the government guidance on Covid19, EID Prayer was organised successfully, where the community met and greeted each other, EID presents were given out to the children and ACA took the opportunity to distribute Covid-19 awareness packages including Facemasks. -Collection of clothes and toys through MUMS UNITED for new arrival Afghan refugees and distributed not only in Sheffield, but in Rotherham and even Birmingham**
**3-Football team was established over one year ago and over 40 members have been registered and play about twice a week since its commenced.**
**4-Cycling group was established about a year ago and over 10 members have been registered so far; it takes place once a week. 5- Over 30 Child Car Seats have been donated by Shirecliffe Community, to be distributed to ACA’s community members to encourage safe driving practice, which was distributed to the community.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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1-Over £24902 was raised from
the community members, for
purchasing a place for the
community centre, its ongoing
Achievements against
Para 1.41 fundraising project. The fund will
objectives set
be kept in ACA’s Account
2-ACA raised £4850.00 from
various masjids throughout the
Performance of
holy month of Ramadan last year
fundraising activities
the objective of the fundraising
against objectives set Para 1.41
was to raise sufficient funds to
either purchase or build a
community centre.
3- ACA applied for fund raising
twice through SCC and both were
successful, 1 [st] occasion £4780.00,
and 2 [nd] occasion £4000.00 were
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**raised for Covid-19 awareness. And support the community who are affected by C-19. ACA’s acquiring a community building project is ongoing process, ACA managed to raise substantial amount of fund.** Investment performance against objectives Para 1.41 **ACAs surveyed all its members regarding Covid-19 and received excellent feedback. Our sport initiative has been the most successful. ACA managed to support newly arrived refugees ACA is committed to perform highly and monitor its progress regularly.** Other
## **Financial Review**
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Review of the charity’s Para 1.21 good
financial position at the
end of the period
Statement explaining Para 1.22 They are being held to either
the policy for holding purchase or build a Community
reserves stating why Centre
they are held
Amount of reserves held Para 1.22 £38.069.00 to build or purchase a
place to use it for cultural and
social purposes once ACA hit the
target of raising over £200.000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
From Dec 2020 to 1st the of Apr
2022
The charity’s principal
sources of funds 1- £24,677.00 through community
(including any Para 1.47 members and other masjids
fundraising)
2- £8780 through SCC, Covid-19
grant
3- £1363.00 Membership fee
4- £ 500.00 raised though
Pakistan Muslim Centre (PMC) for
football project
The aim of acquiring a
Community Centre is to allow the
community to socialise and
exchange ideas to learn from one
Investment policy and
another, come out of isolation
objectives including any
and integrated within the society
social investment policy Para 1.46
adopted
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**None** A description of the principal risks facing the Para 1.46 charity Other
## **Structure, Governance and Management**
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Description of charity’s Chair, Secretary, Treasurer
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 As per ACA’s constitution
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
Additional information (optional)
You may choose to include further statements where relevant about:
All policies and procedures are in
place and its trustees are aware,
should they need clarify anything
they can refer to it in order to
Policies and procedures
deal with matters professionally
adopted for the
and legally
induction and training of Para 1.51
trustees
NONE
The charity’s
organisational structure
and any wider network Para 1.51
with which the charity
works
We have very professional
relationship with other voluntary
organisations
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Relationship with any
related parties Para 1.51
Other
Reference and Administrative details
Charity name Afghan Community Association
Other name the charity Afghan Community
uses
Registered charity 1192657
number
Charity’s principal Shirecliffe Community Association,
address
349 Shirecliffe Road Sheffield S5 8XJ
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## **Names of the charity trustees who manage the charity**
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Name of person (or
Office Dates acted if not for body) entitled to
Trustee name
(if any) whole year appoint trustee (if
any)
Zamingul
Babakerkhill Rotation
1
(Trustee
member)
Mohammad
Mullakhill
2
(Trustee
member)
Seyam Malik
3 (Trustee
member)
Abdul Basir 31.08.2022
Rasooly
4
(Trustee
member)
Zabi
5 Burdabar
(Co-trustee)
6 [Jawid Imanzai]
(Co-trustee)
7
8
9
1
0
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**|
|---|---|---|---|---|---|
||**whole**|**year**||||
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Seyam Malik **Position (eg** Secretary **Secretary, Chair, etc) Date** 13/03/2022
||||||
|---|---|---|---|---|
||**Afghan Community Assocation**||||
||**Income and Expenditure Sheet (Financial Year Report 15/12/**||||
||**Note: Donation from members towards Masjid**|||**buildling can o**|
||**should it not been sucessful thier**||**donation will**|**be refunded fu**|
|**Date**|**Description**|**Category**|**Income Money In**||
|15/12/2020|Balance B/F||£|12,694.43
|
|12/20|web fee||||
|12/20|Donation from mem|masjid building|£|7,490.00
|
|12/20|membership fee||£|25.00
|
|01/21|Donation from mem|masjid building|£|2,250.00
|
|01/21|membership fee||£|70.00
|
|02/21|Donation from mem|masjid building|£|133.00
|
|02/21|membership fee||£|110.00
|
|03/21|Donation from mem|masjid building|£|160.00
|
|03/21|membership fee||£|160.00
|
|04/21|Membership||£|45.98
|
|04/21|Masjid Building||£|700.00
|
|04/21|Sumup Refund||||
|05/21|Membership fee||£|105.00
|
|05/21|Masjid Building||£|4,849.50
|
|06/21|Membership fee||£|70.00
|
|06/21|Masjid Building||£|1,300.00
|
|06/21|C-19 Funding (SCC)||£|4,780.00
|
|07/21|Membership fee||£|100.00
|
|3/7/2021|Tablets|Office Equipment|||
|5/7/2021|Laptop|Office Equipment|||
|5/7/2021|Stationary|Office Equipment|||
|14/7/2021|ACA Web|web design charge|||
|9/7/2021|Liability Insurance||||
|08/21|Mebership fee||£|70.00
|
|12/8/2021|Staff 1 (NK)|Wages|||
|12/8/2021|Staff 2 (ZM)|Wages|||
||Rent||||
|09/08/21|Mobile phone|Phone charges|||
|09/21|Membership fee|||138|
|12/9/2021|Staff 1 (NK)|Wages|||
|12/9/2021|Staff 2 (ZM)|Wages 1 week|||
||Rent and Mobile|Charges|||
||Membership fee||£|70.00
|
|11/10/2021|Staff 1 (NK)|Wages|||
|6/10/2012|Staff 2 ZB|Wages|||
||Rent||||
||Mobile sim contract|£5.00/month|||
|11/21|Membership fee||£|70.00
|
||OTHER|CHARGES|||
||Mobile phone||||
||Irshad fee||||
|12/21|C-19 Funding (SCC)||£|4,000.00
|
|12/21|Membership fee||£|70.00
|
**Afghan Community Assocation Income and Expenditure Sheet (Financial Year Report 15/12/2 Note: Donation from members towards Masjid buildling can o should it not been sucessful thier donation will be refunded fu**
||wages and other charges||||
|---|---|---|---|---|
|01/22|Membership fee||£|70.00
|
|01/22|Wages and other charges||||
|02/22|Membership fee|funds recieved from|£|190.00
|
|02/22|Masjid Building|funds recieved from|£|790.00
|
|02/22|Help Afghans|donated by commun|£|200.00
|
|02/22|Wages to NK and ZB||||
|02/22|Office rent, mob event||||
|02/22|C-19 VIDEO FEE||||
|02/22|Donation to afghan||||
|02/22|fee paid for Consultancy||||
|03/22|received fund from membefor Masjid building||£|7,230.00
|
|03/22|paid fee for Awareness training||||
|03/22|paid football cancelation feSM||||
|03/22|Membership fee||£|70.00
|
|Total|||£|48,010.91
|
||||||
|---|---|---|---|---|
|**2020 To 01/04/2022)**|||||
|**nly be used for**|**its purpose,**||||
|**ully back to doners.**|||||
|**Expense Money Out**||**Overall**|**Balance**||
|||£|12,694.43
||
|£|250.00
|£|12,444.43
||
|||£|19,934.43
||
|||£|19,959.43
||
|||£|22,209.43
||
|||£|22,279.43
||
|||£|22,412.43
||
|||£|22,522.43
||
|||£|22,682.43
||
|||£|22,842.43
||
|||£|22,888.41
||
|||£|23,588.41
||
|£|118.80
|£|23,469.61
||
|||£|23,574.61
||
|||£|28,424.11
||
|||£|28,494.11
||
|||£|29,794.11
||
|||£|34,574.11
||
|||£|34,674.11
||
|£|289.00
|£|34,385.11
||
|£|389.00
|£|33,996.11
||
|£|216.00
|£|33,780.11
||
|£|172.82
|£|33,607.29
||
|£|220.40
|£|33,386.89
||
|||£|33,456.89
||
|£|320.00
|£|33,136.89
||
|£|320.00
|£|32,816.89
||
|£|320.00
|£|32,496.89
||
||5|£|32,491.89
||
|||£|32,629.89
||
|£|320.00
|£|32,309.89
||
|£|80.00
|£|32,229.89
||
|£|165.00
|£|32,064.89
||
|||£|32,134.89
||
|£|400.00
|£|31,734.89
||
|£|400.00
|£|31,334.89
||
|£|160.00
|£|31,174.89
||
|£|40.00
|£|31,134.89
||
|||£|31,204.89
||
|£|36.28
|£|31,168.61
||
|£|5.00
|£|31,163.61
||
|£|450.00
|£|30,713.61
||
|||£|34,713.61
||
|||£|34,783.61
||
**2020 To 01/04/2022) only be used for its purpose, ully back to doners.**
|£|1,245.00
|£|33,538.61
|
|---|---|---|---|
|||£|33,608.61
|
|£|805.00
|£|32,803.61
|
|||£|32,993.61
|
|||£|33,783.61
|
|||£|33,983.61
|
|£|800.00
|£|33,183.61
|
|£|776.00
|£|32,407.61
|
|£|1,000.00
|£|31,407.61
|
|£|100.00
|£|31,307.61
|
|£|400.00
|£|30,907.61
|
|||£|38,137.61
|
|£|96.00
|£|38,041.61
|
|£|42.00
|£|37,999.61
|
|||£|38,069.61
|
|£|9,941.30
|£|38,069.61
|