## **Trustees’ Annual Report for the period**
**From** 4 December 2020 **(Period start date) To** 31 December 2021 **(Period end date)**
**Charity name:** Herefordshire Veterans Support Centre
## **Charity registration number:** 1192644
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 To promote the health, wellbeing and
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|**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**|
|---|---|---|
|SORP reference|||
|Summary of the purposes of|Para 1.17|To promote the health, wellbeing and|
|the charity as set out in its
governing document||resettlement into the community of any and
all ex HM Armed Forces personnel, ex HM
Armed Forces Reservists or former
members of the Merchant Navy who have
served alongside their Armed Forces
comrades during a conflict (also referred to
as veterans) along with their families,
carers and dependents who reside in
Herefordshire or the surrounding area and
who are in charitable need including those
who are suffering from mental or physical
illness of any description or are in need of
rehabilitation as a result of such illness,
who are experiencing difficulties adjusting
to post service civilian life, are experiencing
hardship, unemployment or homelessness
in such ways as the trustees of the charity
think fit by:
(1) 1.Providing a single point of contact
to assist in the provision of physical,
psychological, practical support,
advice and encouragement to
relieve a veterans distress, illness or
hardship.
(2) Providing or assisting in the
provision of activities and facilities in
the interests of social welfare for
recreation or other leisure time
activities with the object of
improving veterans wellbeing, self-
esteem, self-confidence and aiding
their transition back into local
society.
(3) Providing or arranging provision of
education, vocational skills training
or other assistance and to create
and facilitate job opportunities along
with assisting hm armed forces|
|||veterans to prepare for and find
employment.
(4) Operate a drop in and activity centre
staffed by volunteers, and HM
Armed Forces veterans to provide
advice, empathy, support and a sign
posting service to help HM Armed
Forces veterans who are
experiencing problems due to one
of the above challenges. To assist
them with access to local service
providers and support organisations
that may be able to provide help or
support.|
|---|---|---|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity has operated a physical centre
for the past 12 months and participated in a
series of profile-raising activities.
There is increased engagement from the
veteran community in Herefordshire with 61
Veterans assisted since 1stNov 2021.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning the charity’s activities since
December 2020 the charity’s trustees have
kept in mind the Charity Commission’s
Guidance on Public Benefit. The main
activities undertaken in 2021 has been the
operation of a physical drop in centre
allowing serving members of the Armed
Forces, veterans, their families and carers
to obtain support and signposting on a
variety of issues facing the Armed Forces
and veteran community in Herefordshire.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity currently does not make grants.|
|Policy on social investment
including program related
investment|Para 1.38|The charity currently does not undertake
social investment or any other form of
investment and therefore does not have a
policy in place.|
|Contribution made by
volunteers|Para 1.38|There has been no significant volunteer
contribution in this reporting period. The
charity’s business plan is clear that
establishing and maintaining a strong
volunteer group is key to success|
|Other||Not Applicable|
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has maintained the physical
centre over the past 12 months and when
permitted by the easing of COVID-19
restrictions has opened to the public
providing a place where information can be
provided and support given. The charity
has helped veterans with a variety of issues
including:
-
Digital poverty
-
Food Poverty
-
Housing
-
Pension & Benefit support
-
Community engagement
The support that is offered by the centre is
in collaboration with other larger and more
established charities/organisations such as
Defence Welfare Medical Services and
SSAFA.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|The charity has in the reporting period re-
established a physical location providing
physical, psychological, practical support,
advice and encouragement to the Armed
Forces Community in Herefordshire who
are experiencing issues or are in need of
assistance.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|The charity has set up a presence on
appropriate on-line fund-raising pages and
are well advanced on the charity’s
corporate giving strategy which will be
finalised in the first quarter of 2022.|
|Investment performance
against objectives|Para 1.41|Not applicable|
|Other||Not applicable|
## **Financial Review**
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Review of the charity’s Para 1.21 The charity’s financial position as at the end
financial position at the end of the reporting period is that there is
of the period sufficient monies to meet immediate its
immediate obligations but raising further
funds is a priority.
Statement explaining the Para 1.22
The trustees aim to build up and
policy for holding reserves
stating why they are held maintain free reserves in
unrestricted funds at a level which
equates to approximately twelve
months of unrestricted charitable
expenditure. The trustees consider
that this level will provide sufficient
funds to ensure that the centre can
be kept open and staffed to bridge
any possible delays in receiving
grants or issues with applications
for grants required. The trustees
consider that a level of twelve
months is sufficient to allow for
further grant applications and
fundraising initiatives.
Amount of reserves held Para 1.22 £3,269
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially in Para 1.24 There are no funds materially in deficit
deficit
Explanation of any Para 1.23 The charity is reliant on individual charitable
uncertainties about the donations and the grant awards.
charity continuing as a
going concern
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**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising from members of the public &
Grant applications|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The charity does not undertake investment
and therefore no policy is in place|
|A description of the principal
risks facing the charity|Para 1.46|The principal risks facing the charity is lack
of funding/ poor funding management. The
charity is looking to mitigate this risk
through the appointment of a Trustee with
financial/accounting experience and by
ensuring that trustees regularly review the
working budget of the charity to ensure that
it meets the needs|
None
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Memorandum and Articles of Association|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Charity is a Community Interest
Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are recruited on identified skills
requirements by way of an open advertised
basis.
Potential trustees are interview by no less
than two existing trustees and the
recommendation considered at a Trustee
Board meeting.|
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Additional information (optional)
You may choose to include further statements where relevant about:
There have been no policies implemented
in this reporting period. However, since
Policies and procedures this reporting period, the following policies
adopted for the induction Para 1.51 have been implemented;
and training of trustees Safeguarding
Gift Oversight
Code of Practise
Code of Ethics
Equality & Diversity
Vulnerable Supporters
Confidentiality
The Chair has also attended Chair Training
course
The Trustees have allocated lead areas.
The current board of trustees have skills in:
The charity’s organisational Human resources
structure and any wider Para 1.51 Health & Safety
network with which the Marketing
charity works Fundraising
Legal
Finance
The HVSC is managed on a day to day
basis by Centre Manager and supported by
a network of volunteers.
There is no formal relationship with any
Relationship with any Para 1.51 related parties
related parties
Not Applicable
Other
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## **Reference and Administrative details**
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Charity name Herefordshire Veterans Support Centre
Other name the charity uses HVSC
Registered charity number 1192644
Charity’s principal address 19 West Street
Hereford
HR4 0BX
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Christopher N/A 21 April 2021 - onwards N/A
1
Tipping
Philip Richard Secretary 1 December 2020 N/A
2
Chandler
3 Alice McAlpine N/A 1 December 2020 N/A
4 Samantha Lewis Chair of Trustees 18 March 2021 N/A
5 Shaun Leavy N/A 13 May 2021 N/A
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
**Director name None**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
None
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## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|Not Applicable|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not Applicable|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|Not Applicable|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
|**Bank**|CAF Bank Limited|25 Kings Hill Avenue, Kings Hill, West Malling, Kent,
ME19 4JQ|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Samantha Lewis
Phil Chandler|
||
Chair|
||31/10/2022|
||31/10/2022|
## **Herefordshire Veterans Support Centre Registered Charity No 1192644**
## **Income & Expenditure Account For the period ended 31 December 2021**
|**INCOMING RESOURCES**
Funding & donations received
**Total Incoming Resources**
**RESOURCES EXPENDED**
Rent
Water rates
Light & heat
Telephone & internet
Repair & renewals
Insurance
Bank charges
**Total Resources Expended**
**NET INCOME / (EXPENDITURE)**
**TOTAL FUNDS BROUGHT FORWARD**
**TOTAL FUNDS CARRIED FORWARD**|**£**
12,219
12,219
7,500
54
504
249
141
422
80
8,950
3,269
-
3,269
**Unrestricted**
**Funds**|**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
**Restricted**
**Funds**|**Total Funds**|
|---|---|---|---|
||||**£**
12,219|
||||12,219|
||||7,500
54
504
249
141
422
80|
||||8,950|
||||3,269
-|
||||3,269|
**The trustees approve the above Income & Expenditure Account. Signed on behalf of the charity's trustees**
**Samantha Lewis Chair**
**Date**