## British Indian Colorectal Surgical Society Trustees Annual Report and accounts Trustees: Mr Veerabhadram Garimella, Mr Abhiram Sharma, Mr Ramana Reddy Kallam, Mr Sushil Maslekar THE PURPOSES OF THE CHARITY ARE:- (a) Promoting and educating British surgeons and trainees of Indian Origin with professional development and mentorship opportunities (b) For the public benefit funding, assisting, or contributing to, academic and/or medical research and other projects in collaboration with institutions in India aimed at discovering or improving medical knowledge of the causes of bowel diseases and aimed at finding or developing cures or treatments for bowel disease (c) Advancing the education of the public through information campaigns, collaborative research and developing registries to improve colorectal cancer outcomes for British Asians (d) Improving education of health professionals by developing exchange fellowships, specialist colorectal nurse training courses and online modular courses in Colorectal surgery (MSc, MD, PhD) in collaboration with Universities ## TRUSTEES The charity shall be managed by a committee of trustees. The permanent trustees are Mr Veerbhadram Garimella (president), Mr Abhiram Sharma (treasurer) Mr Ramanna Kallam (treasurer) and Mr Sushil Maslekar (secretary). The rest of the trustees are appointed for a three year term at the Annual General Meeting (AGM) of the charity. They can apply for re-election at the end of their term. ## CARRYING OUT THE PURPOSES In order to carry out the charitable purposes, the trustees have the power to: - (1) raise funds, receive grants and donations - (2) apply funds to carry out the work of the charity - (3) co-operate with and support other charities with similar purposes (4) do anything which is lawful and necessary to achieve the purposes ## MEMBERSHIP The charity shall have a membership. People who support the work of the charity and are aged 18 or over, can apply to the trustees to become a member. Once accepted by the trustees, membership lasts for 1 year and may be renewed. The trustees will keep an upto-date membership list. The trustees may remove a person’s membership if they believe it is in the best interests of the charity. The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend. ## ANNUAL GENERAL MEETING - AGM (1) The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM. (2) There must be at least 3 members present at the AGM. (3) Every member has one vote. (4) The trustees shall present the annual report and accounts. (5) Any member may stand for election as a trustee. (6) Members shall elect between 3 and 10 trustees to serve for the next 3 years. They will retire after 3 years but may stand for re-election. ## TRUSTEE MEETINGS (1) Trustees must hold at least 3 meetings each year. These may be face to face or video meetings. At their first meeting after the AGM they will elect a working committee to run the charity’s activities. Trustees may act by majority decision. (2) At least 3 trustees must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting. (3) If trustees have a conflict of interest, then they must declare it and leave the meeting while this matter is being discussed or decided. (4) During the year, the trustees may appoint up to 2 additional trustees. They will stand down after 3 years. (5) The trustees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law. MONEY AND PROPERTY (1) Money and property must only be used for the charity’s purposes. (2) Trustees must keep accounts. The most recent annual accounts can be seen by anybody on request. (3) Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses. (4) Money must be held in the charity’s bank account. The two treasurers will have access to the charity’s accounts and will present full accounts at AGM every year. ## GENERAL MEETINGS If the Trustees consider it is necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision. Trustees must also call a General Meeting if they receive a written request from the majority of members. All members must be given 14 days notice and told the reason for the meeting. All decisions require a two thirds majority. Minutes must be kept. (1) Winding up - any money or property remaining after payment of debts must be given to a charity with similar purposes to this one. (2) Changes to the Constitution - can be made at AGMs or General Meetings. No change can be made that would make the organisation no longer a charity. (3) General Meeting - called on written request from a majority of members. (4) Trustees may also call a General Meeting to consult the membership ## Annual report of the Trustees After the pandemic which completely overtook the world for two years, normalcy finally returned in 2022. All the plans previously put in place to get our educational/ training charity going have had to be re -started. The first trustees meeting was held in February via zoom link and current situation was reviewed and we identified that activities could be restarted as the covid restrictions were eased off. As a first step the annual educational conference annual general meeting were organised in the city of Leicester. Active discussions on Zoom video call of the core committee members was organised and organising committee was formed. Mr S Sangal and Mr S Chaudri led the effort of organising the annual meeting. This year we were fortunate to have an internationally acclaimed surgeon from India deliver the invited lecture. Dr Avanish Sakhlani is a well known colorectal surgeon from Tata Memorial Hospital, Mumbai, India. He is a leading academic in the field from India and author of several academic papers and book chapters. His lecture was well received. In addition, the 50 members who attended the conference were updated on various topics of colorectal surgery and difficult cases were discussed. The advantage of our annual conference over others in the field is the interactive nature and clinically relevant topics discussion. Subsequent to the clinical and academic meeting the annual general meeting was held. Annual accounts were presented by Mr Abhiram Sharma (Treasurer). Unanimous decision was made to keep the current executive committee for another year. Decision was made to keep the membership price at £100. Good number of ideas were discussed to take the organisation forward. In this direction few ideas that were agreed upon by the membership were Setting up a website so profile of the organisation is improved. In addition, BRICS AGM 08052022 50 members present as listed. 1. Presentation of accounts by A Sharma. No expenditure this year. 2. Charity status discussed by V Garimella. Work and future direction. 3. Accounts reviewed and agreed. 4. Aims and objectives revisited and options considered. Use of social media: Twitter / Facebook. Website and content: Website committee made Sanjay Chaudri, Kishor Sasapu and Paras Batra. Future direction for research contribution. To provide trainee support. Discussion regarding member fees. Plan: To ask members to do standing order on an annual basis. Overseas training networking. Colleague support for clinical improvement. Collaborative work with Indian Training Institutes to upscale and advance structured training in Indian subcontinent. Brics travelling fellowship for overseas and UK trainees to improve learning experience. Other website design and content nomination: Other people involved: Rahman, Raj and Sanjay. ## Current Progress and future aspirations Last meeting with the website team, a few final points on the website were identified and these changes were being made before official launch of the website. Sites interested in hosting travelling fellowships for Surgeons from India are being identified and processes being finalised with Individual Hospital Trusts to fine tune the pathway. Contacts with Indian Organisations are being finalised to organise the travelling fellowships and also to collaborate in academic research and training. This will enable surgeons from the organisation to visit Indian Institutions to advance training on both sides. The long term goal is to have a steady flow of surgeons from both sides visiting, learning and enriching the experience. Setting and organising training courses (both simulation and cadaveric) in Indian Institutions would also help in training the future generations of trainees **Accounts** **02/12/2020 to 31/03/2022** The charity had 9873 pounds in the account at the start of this period. Total income: The charity had a total income of 1800 pounds in this financial period. The income was from membership fees. There were no other sources of income. The Charity does not have any other assets. Total expenditure: The charity had a total expenditure of 375 pounds in this financial period. A payment of 375 pounds was made for the initial set up of the charity. The charity had no other expenditure in this financial period. **----- Start of picture text -----**
Brtish Indian Colorectal Surgical Society No (if any)
1192618
Receipts and payments accounts
For the period Period start date Period end date
To
from 12/2/2020 3/31/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
1,800 - - 1,800
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 1,800 - - 1,800
A3 Payments
375 - - 375
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 375 ] - - 375
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 375 - - 375
Net of receipts/(payments) 1,425 - - 1,425
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 1,425 - - 1,425
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**11,198**
**-**
Agreement Error
OK
**Details**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Details**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
**-**
**-**
**-**
**-**
**-**
Signature
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**Details**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**11,198**
**-**
Agreement Error
OK
**Details**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Details**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
**-**
**-**
**-**
**-**
**-**
Signature
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**Details**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**11,198**
**-**
Agreement Error
OK
**Details**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Details**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
**-**
**-**
**-**
**-**
**-**
Signature
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**| |---|---|---|---| ||AS||Abhiram Sharma| ||||| ||X||| ABHIRAM SHARMA **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
**Last year** ## **to the nearest £** **-** **-** **-** **-** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - -** **Current value (optional) - - - - -** **Current value (optional)** **When due (optional)** **----- Start of picture text -----**
Date of
approval
1/29/2022
**----- End of picture text -----**