**Minutes of the Lyncombe Lodge RDA Group Trustees’ meeting at Fourwinds, Dinghurst Road, Churchill, Thursday 7 September 2023** 

**Present** :  Stella Dales, Kate Elgood, Heather Fuller, Jane Gunn and Jane Tomlinson 

**Apologies** :   Colette Davidson and Venetia Kenny-Herbert 

## **Minutes of the meeting held on 1 September 2022** 

It was proposed that that these minutes should be taken as read and agreed. 

## **Matters arising** : 

Nothing 

## **Trustees** 

It was felt that, considering the size of our Group, we have sufficient Trustees at the moment. 

**Clients** 

**1[st] Group 2[nd] Group** 4 clients 3 clients 

There are a possible two clients waiting, neither of whom have ridden before.  It was agreed that the girl should be invited to come and be assessed. 

An advertisement for extra volunteers has gone out this month in Axbridge, Banwell, Churchill and Winscombe Parish magazines … no replies as yet. 

## **Trustees’ annual checklist** 

This was completed.  The original will be kept on group files and a copy sent to National Office. 

## **Group formation** 

There had been talk of the two groups being altered but it was considered that this would not be practical and that they worked well at the moment. 

## **Any other business** 

A Trustees’ report will be prepared to be attached to the group accounts that need to be uploaded to the Charity Commission website. 

The Group has a Complaints Procedure in case any parent (or volunteer) wishes to object about anyone/thing. 



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## 

|||||||
|---|---|---|---|---|---|
|lncome||||Expenditure||
|Currentafc||||Currentalc||
|session22123|||2420.00|Facility2U23|1642.50|
|sessionclt23.122|||290.00|Facilityclf2L-77|390.00|
|Entryfees|||60.00|Entryfees|60.00|
|Uniform|||46.40|Mernb &lns|460.00|
|Donations|||i_68.36|Donationdistrib|60.83|
|Xmascardc/t||2t22|5.00|Equip|71..09|
|Lottery|||374.50|1staidcse|18.00|
|0verpayment|||70.00|||
|Total|||3434.26|Total|2742.42|
|Restristed||||||
|Bursary|||llowconsideredunrestricted|||
|Deposita/c||||Deposita/c||
||||0||0|
|Total|||3434.26|Total|27A2.42|
|Debtors{lncorneinvoicedA3/23receivedZ3/Z4l<br>Sessionfees<br>L60.00||||Creditors (Spend22f23 cashed23/24)<br>Facility<br>277.5A||
|||||Redressoverpayment70.00||
|Total31.3 current|||1383.27clt21-22|||
|||plus|3434.26|||
||rninus||2VA2.42|||
||||e115.11|||
|Total available|||L337.74|||
|3X.3deposit|a/c|||||