Trustees’ Annual Report for the period
From 1[st] April 2024 To 31[st] March 2025
Charity name: Cylch Meithrin Santes Fair
Charity registration number: 1192580
Objectives and Activities
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SORP reference
Summary of the purposes of Para 1.17 THE OBJECT OF THE CIO IS: TO ADVANCE THE
the charity as set out in its EDUCATION OF PRE-SCHOOL CHILDREN
governing document THROUGH THE MEDIUM OF WELSH LANGUAGE
WITHIN HOLYHEAD.
Summary of the main Para 1.17 and The charity’s main activity is to deliver the
1.19
activities in relation to those Early Years Foundation Stage through the
purposes for the public medium of Welsh to children aged 2-5, within
benefit, in particular, the our inclusive setting. We do this by employing
activities, projects or experienced, well qualified and highly
services identified in the
competent Pre-School Managers and a team of
accounts.
talented Early Years Educators, who together
provide opportunities for all children to learn,
develop, stay safe and healthy. We are guided
by the needs and interests of our children and
continue to deploy a key person approach to
ensure the progress and well-being of
individual children is carefully monitored. We
provide our staff with regular training and
maintain a stimulating learning environment.
We listen to the views of children, parents and
staff and use feedback to inform our
improvement work. We accurately assess our
children and develop positive relationships
with our stakeholders. We value all children as
individuals, we celebrate diversity, and we help
the children in our care to be happy and
healthy. We have policies and procedures in
place for all aspects of our work including
safeguarding, child protection and health and
safety.
Statement confirming Para 1.18 In all of our work we (the trustees) have
whether the trustees have regard to the guidance issued by the
had regard to the guidance Charity Commission on public benefit.
issued by the Charity
Commission on public
benefit
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Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Introduction Over the past 12 months, Cylch Meithrin Santes Fair has continued to demonstrate resilience, commitment, and high-quality provision for children and families, despite facing significant challenges within the local childcare landscape. This report outlines the achievements of the Cylch during this period, highlights how challenges have been addressed, and sets out positive developments for the future. Responding to Local Challenges One of the main challenges faced during the last year has been a reduction in the number of children attending the Cylch. This has largely been due to low local birth rates and increased competition from other childcare providers who were able to offer Flying Start funded places, which were not previously available at Cylch Meithrin Santes Fair. Despite these external factors, the Cylch has remained open and operational, continuing to offer a safe, nurturing, and Welsh-medium early years environment for children in the community. Maintaining provision during a difficult period demonstrates strong leadership, commitment from staff, and support from the management committee. Maintaining Quality Provision Throughout the year, the Cylch has: • Continued to offer high-quality Welsh- medium early years education and care • Provided a warm, inclusive, and welcoming environment for all children • Supported children’s wellbeing, language development, and early learning through play • Maintained strong safeguarding practices and daily routines Securing Flying Start Funding A significant achievement over the last 12 months has been the successful approval of Flying Start funding for Cylch Meithrin Santes Fair, which will be available from the beginning of February. This is a major milestone and a positive turning point for the Cylch. This funding will: • Enable the Cylch to offer funded places to eligible families • Improve accessibility and affordability for parents • Support an increase in the number of children attending • Strengthen the long-term sustainability of the Cylch |
Looking Ahead
With Flying Start funding now in place, the Cylch is optimistic about the future. Plans are underway to increase child numbers, promote the availability of funded places, and continue developing the provision to meet the needs of local families. The past year has demonstrated the Cylch’s ability to adapt, persevere, and plan strategically. These achievements provide a strong foundation for growth and continued success over the coming months. Conclusion Although the last 12 months have been challenging, Cylch Meithrin Santes Fair has shown determination, stability, and a continued commitment to quality early years provision. Securing Flying Start funding marks an important achievement and positions the Cylch well for future development, growth in numbers, and ongoing support for children and families in the community.
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Financial position is consistent with previous accounting period |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held for future accounting period expenses |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charity is a CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 |
Reference and Administrative details
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Charity name Cylch Meithrin Santes Fair
Other name the charity uses
Registered charity number 1192580
Charity’s principal address Ysgol Gynradd Santes Fair
LONGFORD ROAD
CAERGYBI
LL65 1TR
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Keith Roberts Chair
2 Richard Jones
3 Alex McGinn
4 Susan McGinn Secretary
5 Naomi Clarke Treasurer
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
S McGinn N Clarke |
|---|---|
| Susan McGinn Naomi Clarke |
|
Secretary Treasurer |
|
| 29.01.2026 | |
| 29.01.2026 |
CYLCH MEITHRIN SANTES FAIR FINANCIAL STATEMENT PERIOD ENDING 31ST MARCH 2025
| INCOME | |||
|---|---|---|---|
| 2025 | 2024 | ||
| Grants | 4,085 | 15,114 | |
| Capital Grants | 15,000 | 34,149 | |
| Income | 7 | 15 | |
| Total Income Received | 19,092 | 49,278 | |
| EXPENDITURE | |||
| Accountancy Fees | 160 | 160 | |
| Capital Expenditure | 9,618 | 30,950 | |
| Supplies | 398 | - | |
| Dance Classes | - | 2,316 | |
| Wages | 12,424 | 14,981 | |
| Bank Fees | 60 | 60 | |
| Total Expenditure | 22,660 | 48,467 | |
| Surplus / (Deficit) | 3,568 - |
811 | |