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2022-12-31-accounts

GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

FOR

1[st] JANUARY 2022 TO 31[st] DECEMBER 2022

Charity Number: 1192538

Company No: 12170310

DERBY COMMUNITY ACCOUNTANCY SERVICE

Babington Lodge 128 Green Lane Derby DE1 1RY

GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

Contents Page
Members of the Board and Professional Adviser 1
Trustees’ Annual Report 2-6
Independent Examiners Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10-17

GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

ADMINISTRATION DETAILS

1 JANUARY 2022 TO 31 DECEMBER 2022

The Board of Trustees

Barbara Arrandale Kyle Wall-Billyeald Scott R Fox David Maric Bridget Dunks Appointed 21[st] July 2022

Company Secretary David T Brennan

Registered Office

Hasland Working Mens Club Hampton Street Chesterfield England S41 0LH

Independent Examiner

Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT

1 JANUARY 2022 TO 31 DECEMBER 2022

The Trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 December 2022.

OBJECTIVES AND ACTIVITIES

The objects of the charity are to promote the efficiency and effectiveness of charities and the effective use of resources for charitable purposes in the area of Grassmoor and Hasland and surrounding area of north eastern Derbyshire (‘the area of benefit’) for the public benefit, by assisting in the administration of funding programmes to charities and voluntary organisations, monitoring for grants, recommending grants, assisting in applications for grants.

The charity shall also promote urban and rural improvements, particularly in Grassmoor and Hasland, and north eastern Derbyshire, by all or any of the following means:

a) the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantages.

b) the relief of unemployment.

c) the advancement of education and training, particularly among unemployed people, and providing unemployed people with work experience.

d) the provision of financial assistance, technical assistance or business advice or consultancy in order to provide training and employment opportunities for unemployed people in cases of financial or other charitable need through help: (i) in setting up their own business, or (ii) to existing businesses.

e) the creation of training and employment opportunities by the provision of workspace, buildings, and/or land for use on favourable terms.

f) the provision of housing for those who are in conditions of need and the improvement of housing in the public sector or third sector provided that such power shall not extend to relieving any local authorities or other bodies of a statutory duty to provide or improve housing.

g) the maintenance, improvement or provision of public amenities, including the advancement of arts, culture, heritage and science.

h) the preservation of buildings or sites of historic or architectural importance.

i) the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity, or disablement, financial hardship or social and economic circumstances, have need of such facilities.

j) the protection or conservation of the environment.

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT

1 JANUARY 2022 TO 31 DECEMBER 2022

k) the provision of public health facilities and childcare.

l) the promotion of public safety and prevention of crime.

m) the development of the capacity and skills of the members of the community in such a way that they are better able to identify, and help meet, their needs and to participate more fully in their community, and

n) the promotion of any other recognised charitable purpose, through such other means as may from time to time be determined subject to the prior written consent of the Charity Commissioners for England and Wales.

This is in accordance with the charity’s governing document, the Memorandum and Articles of Association as approved on 29[th] October 2020.

SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our Trustees meetings.

The Company shall at all times take into consideration the principles of equality of opportunity irrespective of age, disability, gender re-assignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

ACHIEVEMENTS AND PERFORMANCE

Overview:

Grassland Hasmoor Futures sees itself as a ‘Not for Profit’ organisation, established as a local regeneration agency to take forward neighbourhood renewal and community development opportunities across Hasland and Grassmoor.

Currently, it focuses on supporting the Grassland Hasmoor Big Local (GHBL) Partnership, servicing its Board, managing its programme and delivering key projects. As part of this, it has been commissioned by the Local Trust to act as its Locally Trusted Organisation (LTO), receiving and distributing Big Local Funds from the National Lottery. The GHBL Partnership Board, along with the Local Trust has recognised Grassland Hasmoor Futures as its succession body, ensuring a sustainable legacy prevails.

Governance:

The Board of Grassland Hasmoor Futures has met 5 times throughout 2022, as well as meeting at the Annual General Meeting in March 2022 as Members of the Company. Trustees have ensured that all relevant decisions have been discussed and agreed, within this period. Grassland Hasmoor Futures has sought to expand its membership, and Bridget Dunks was appointed in July 2022.

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT

1 JANUARY 2022 TO 31 DECEMBER 2022

Grassland Hasmoor Futures has set out its mission statement, its governance arrangements, its agreed operating modal, its planned business services, its staffing requirements, its financial plan, its key indicators of performance, along with a robust risk assessment.

Acting as the Locally Trusted Organisation (LTO):

In its role as the LTO for the GHBL Partnership, Grassland Hasmoor Futures has been able to access and receive £140,416.50 of funding from the Local Trust in 2022. It distributed these funds through to 15 projects throughout the year.

It serviced and supported monthly GHBL Board Meetings through the provision of Programme Management Reports, providing up-to-date financial and performance management information. In regards programme development and management, it:

Working with Derby Community Accountancy Service, it has ensured all the relevant financial controls are in place and produced monthly and cumulative Management Accounts (including the associated cashbook).

Supporting the GHBL Programme:

Grassland Hasmoor Futures has worked with the GHBL Working Groups to support the progression of the Big Local Programme. It has liaised with them on presented Programme Development Schedules to the GHBL Partnership Board, providing an indication of future ‘pipeline’ projects. It has also played a leading role in driving forward a number of key ‘flagship projects’, including Grassmoor’s new £550k Community Pavilion.

Delivering GHBL Projects:

Grassland Hasmoor Futures has also directly delivered a Community Support Service, on behalf of the GHBL Partnership. This has employed 2 part-time BL Support Workers, who have:

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT

1 JANUARY 2022 TO 31 DECEMBER 2022

‘ ’ - Supporting The Hub @ The Club Haslands Community Hub:

Grassland Hasmoor Futures has also worked in partnership with the Hasland Working Mens Club and the Friends of Hasland Community Hub to bring forward The Hub @ The Club as Haslands Community Hub. It has played a leading role in:

The net income generated from renting the space out of The Hub @ The Club has been designated towards the funding the space in future years.

Grassland Hasmoor Futures has also been the Lead Delivery Partner for a number of other GHBL projects, including:

- Delivering Non GHBL funded Projects:

Grassland Hasmoor Futures has also worked with local groups in accessing other external grants from other funders, such as Derbyshire County Council, Chesterfield Borough Council and Derbyshire Voluntary Action. This has supported and delivered complementary community activities, such as:

Operational Matters:

Grassland Hasmoor Futures has in place all the relevant operating policies and procedures, including a set of Financial Regulations with robust authorising and payment procedures. It also has all the appropriate HR Policies, including Capability; Disciplinary; Grievance; Redundancy; Lone Working; Sickness; Code of Conduct etc.

The relevant Insurance Cover includes Directors & Officers Liability Insurance; Professional Indemnity Insurance; Public Liability Insurance; and Employers Liability Insurance.

To assist in delivering its responsibilities in an effective and efficient manner, it has contracted with a number of service suppliers to provide:

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT

1 JANUARY 2022 TO 31 DECEMBER 2022

FINANCIAL REVIEW

Reserves

The results for the year, and the charity's financial position at the end of the period, are shown in the attached financial statements.

The Charity has a reserves policy to accumulate income in order to set aside funds for special purposes or as reserves against future expenditure.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Grassland Hasmoor Futures Ltd is a registered charity number 1192538. The charity's governing document is a constitution adopted on 29[th] October 2020. The charity's registered office is, Hasland Working Mens Club, Hampton Street, Chesterfield, England, S41 0LH

Trustee selection methods

The Charity undertakes, when the need arises, a skills audit to determine the requirements of the trustee body. If a skill shortage is identified, approaches are made to specific people identified as having these skills.

Risk management policy

The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.

Approved by the trustees on 11[th] May 2023

Registered office: Hasland Working Mens Club Hampton Street Chesterfield England S41 0LH

Signed on behalf of the trustees:

David Maric Chair of Trustees

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

INDEPENDENT EXAMINERS REPORT

1 JANUARY 2022 TO 31 DECEMBER 2022

Independent Examiner's Report to the trustees of Grassland Hasmoor Futures Ltd I report on the accounts for the year ended 31 December 2022 which are set out on pages 8 to 17.

Respective responsibilities of the trustees and examiner

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mark Newey ACMA Date 27[th] April 2023 Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITY

1 JANUARY 2022 TO 31 DECEMBER 2022

Total Funds Total Funds
Year to Year to
Unrestricted Restricted 31 Dec 2022 31 Dec 2021
Funds Funds
Note
£
£ £ £
Income
-Donations and legacies - - - -
-Investment income 3 - - - -
Incoming resources from
the charitable activities 2 3,899 143,495 147,394 298,433
Other income - - - -
------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Total incoming resources 3,899 143,495 147,394 298,433
------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Expenditure
Costs of raising funds:
Fundraising and publicity - - - -
Expenditure on charitable
activities
Charitable objects 4 1,815 124,472 126,287 379,043
-------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Total resources expended 1,815 124,472 126,287 379,043
-------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Net incoming/(outgoing)
resources before transfers 2,084 19,023 21,107 (80,610)
Transfer between funds - - - -
-------------------------------- --------------------------- -------------------------------- --------------------------------
Net incoming/(outgoing)
resources for the year 2,084 19,023 21,107 (80,610)
Balances brought forward 1,903 (7,595) (5,692) 74,918
-------------------------------- -------------------------------- -------------------------------- --------------------------------
Balances carried forward 3,987 11,428 15,415 (5,692)
================================ =========================== ================================ ================================

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

BALANCE SHEET AT 31 DECEMBER 2022

2022 2021
Note £ £ £ £
Fixed assets
Tangible assets - -
Current assets
Cash at bank and in hand 34,034 13,528
Debtors 6 373 331
Prepayments 6 2,175 -
-------------------------------- --------------------------------
36,582 13,859
Creditors: amounts falling due
within one year 7 21,167 19,551
-------------------------------- --------------------------------
Net current assets 15,415 (5,692)
-------------------------------- --------------------------------
Total assets less current liabilities 15,415 (5,692)
--------------------------- ---------------------------
Net assets/(liabilities) 15,415 (5,692)
=========================== ===========================
Funds
Restricted 8 11,428 (7,595)
Unrestricted General Reserves 8 760 463
Unrestricted Designated Reserves 8 3,227 1,440
--------------------------- ---------------------------
TOTAL CHARITY FUNDS 15,415 (5,692)
=========================== ===========================

For the period ending 31 December 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:-

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

These financial statements were approved by the directors and authorised for issue on 11[th] May 2023 and are signed on their behalf by:

David Maric Director

Company Registration Number: 12170310

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a. Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16/07/14, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Companies Act 2006. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

b. Income recognition policies

Items of income are recognised and included in the accounts when all of the following criteria are met:

For legacies, entitlement is taken as the earlier of:

Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.

Income received in advance or provision of other specified services are deferred until the criteria for income recognition are met.

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

1. Accounting policies continued

c. Donated services and facilities

Donated services or facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. On receipt, donated services and facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

d. Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

e. Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside for use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects undertaken by the charity.

f. Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

g. Tangible fixed assets

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:-

Asset category Annual rate Equipment 20%

h. Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.

i. Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

j.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

k. Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

2. Income from charitable activities

Unrestricted Restricted Total Funds Total Funds
Funds Funds 31 Dec 2022 31 Dec 2021
£ £ £
Big Local Trust (BLV\100055) - 38,850 38,850 86,980
Big Local Trust (BLV\100106) - 101,567 101,567 209,550
Senior Citizens Working Group - 2,628 2,628 -
Derbyshire County Council - 225 225 -
Chesterfield Borough Council - 225 225 -
Room Hire 3,305 - 3,305 1,440
Ancillary Services - - - 170
Gifted Funds 594 - 594 293
-------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
3,899 143,495 147,394 298,433
================================ ===================================== ===================================== =====================================

3. Interest receivable

Total Funds Total Funds
to 31 Dec 2022 to 31 Dec 2022
£ £
Bank interest receivable - -
================ ================

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

4. Total resources expended

Grant provision
Gross salaries
Pensions
Rent
Insurance
Telephone
Stationery
ITC Costs
Photocopier
Publicity & Marketing
Accountancy Fees
Consultancy Fees
Professional Fees
Travel
Memberships & Subscriptions
Bank Charges
Miscellaneous Expenditure
Rechargeable Expenditure
Repairs
Storage
Refreshments & Consumables
Repayment for BLV 100055
Total Funds
to 31 Dec
2022
£
34,134
25,166
1,007
1,807
1,692
792
1,342
622
-
433
5,000
19,400
-
15
46
85
3,220
441
18,005
1,958
501
10,621

126,287
Total Funds
to 31 Dec
2021
£
287,403
24,403
977
155
1,616
852
1,102
748
250
92
4,400
23,350
10,903
39
35
6
5,815
-
14,453
1,920
524
-
379,043

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

The aggregate payroll costs were:

----- Start of picture text -----
|||| |---|---|---| |Year to|Year to| |31 Dec|31 Dec| |2022|2021| |£|£| |Wages and salaries| |25,166|24,403| |National Insurance|-|-| |Pension|1,007|977| |-------------------------------------------|-----------------------------------------| |26,173|25,380| |= =======================================|= =======================================|

----- End of picture text -----

No employee earned more than £60,000 per annum.

David Brennan, as Company Secretary and Professional Advisor to Grassland Hasmoor Futures Ltd received remuneration of £19,400, through DTB Services for services provided.

Particulars of employees:

The average number of staff employed by the charity during the financial year amounted to:

----- Start of picture text -----
|||| |---|---|---| |Year to|Year to| |31 Dec|31 Dec| |2022|2021| |No|No| |Direct Charitable Staff| |1.2|1.2| |Administration|0|0| | | |1.2|1.2| |================|================|

----- End of picture text -----

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

5. Operating surplus/(deficit)

Operating (deficit)/surplus is stated after charging:

Year to
22 Aug 2019
31 Dec to 31 Dec
2022 2021
£
Depreciation - -
Independent Examiner’s Fees 800 800
=========================== ===========================

6. Debtors:

6. Debtors:
31 Dec 202231 Dec 2021
£ £
Trade Debtors 373 331
Prepayments 2,175 -
-------------------------------- --------------------------------
2,548 331
================================ ===============================

Creditors:

31 Dec 2022 31 Dec 2021
£ £
Trade Creditors 21,167 19,551
-------------------------------- --------------------------------
21,167 19,551
= = ================================= = = =================================

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

8. Statement of Funds

At 31 Dec At 31 Dec
2021 Incoming Outgoing Transfer 2022
£ £ £ £
Unrestricted General Reserve 463 594 (297) - 760
Unrestricted Designated Reserve 1,440 3,305 (1,518) - 3,227
------------------------------------- ------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Total unrestricted funds 1,903 3,899 (1,815) - 3,987
Restricted Funds
Big Local Trust (BLV\100055) (7,595)
38,850
(41,130) - (9,875)
Big Local Trust (BLV\105975) - 101,567 (81,922) - 19,645
Senior Citizens Working Group - 2,628 (979) - 1,649
Derbyshire County Council - 225 (220) - 5
Chesterfield Borough Council - 225 (221) - 4
------------------------------------- ------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Total restricted funds (7,595)
143,495
(124,472) - 11,428
-----------------------------------
------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
--
Total funds
(5,692)
147,394
(126,287) - 15,415
=====================================--- ===================================== ==================================== ------------------------------------- -------------------------------------

9.
Analysis of net assets
Tangible
Other net
fixed assets assets Total
Unrestricted funds
£ £ £
General Funds - 760 760
Designated Funds - 3,227 3,227
Restricted Funds
Big Local Trust (BLV\100055) - (9,875) (9,875)
Big Local Trust (BLV\ 105975) - 19,645 19,645
Senior Citizens Working Group - 1,649 1,649
Derbyshire County Council - 5 5
Chesterfield Borough Council - 4 4
_____ _____ _____
- 15,415 15,415
==================================== ==================================== ====================================

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GRASSLAND HASMOOR FUTURES LTD COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

1 JANUARY 2022 TO 31 DECEMBER 2022

10. Related party transactions

The charity had no related party transactions that required disclosure.

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