OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-04-30-accounts

The Terrys Cross Trust

Charity registration number: 1192535

Company number 12522456

Annual report and Financial Statements for the year ended 30 April 2024

Chairman: The Rev’d Christina Bennett

Independent Examiner: Mrs H Preece CIMA (Associate)

Bankers: National Westminster Bank plc, Horsham CCLA London

1

CONTENTS
Administrative Information 3
Structure, Governance and Management 4
Safeguarding, Health and safety and Data Protection (GDPR) 5
Aim and Purposes 5
Objectives and Activities 6
Achievement and Performance 6
Review of the Year 7
Financial Review 9
Future Plans 10
Accounts 11

2

The Terrys Cross Trust

Administrative Information

The Terrys Cross Trust was established as a registered Charity in 1992 to take over the operation of the House and flats from the Chichester Diocesan Housing Association. In 2020 a Company (with the same name) Limited by Guarantee was formed to take over from the original Trust. The Charitable Company is registered with the Charity Commission and from 1[st] June 2021 took over the operation of the Registered Care Home at Terrys Cross House. There are also 6 flats for independent living: 4 in Bramwell Lodge adjoining the House and 2 in the Gatehouse.

Correspondence Address: Terrys Cross House, Brighton Road, Woodmancote, Henfield, West Sussex BN5 9SX

The Charitable Company is registered with the Charity Commission (registration number 1192535) and with Companies House Company No 12522456

On 1[st] June 2021 the Charitable Company became the registered provider with the Care Quality Commission for Terrys Cross House. The Location ID is 1-10964408014.

President: The Bishop of Chichester

Trustees and Directors:

The Revd Christina Bennett (Chairman) Mr Geoffrey N Burton (Treasurer) The Revd Paul Doick (resigned 23[rd] April 2024_ Mr Martin Craven Mrs Juliet Strange (Secretary} Ms Lisa Williamson Mr Andrew Peel Mrs Karmel Lawton Mr Ian Henham

Registered Manager: Miss Lynn Knowelden

3

Structure Governance and Management

The Terrys Cross Trust is a Company Limited by Guarantee and was formed on 1st April 2020. It was registered with the Charity Commission in December 2020. It became registered provider with the Care Quality Commission on 1[st] June 2021, when the Charitable Trust was deregistered. It operates from Terrys Cross House under a Lease (21 years from 1 June 2013) from the Diocese of Chichester at an annual peppercorn rent. The House was first registered with the Care Quality Commission in 2015. The original Trust was set up to provide accommodation for retired clergy, missionaries and their dependants. Applications are now open to all, but accommodation and care for retired clergy and missionaries and those associated with the Church of England are given priority.

The Trustees/Directors, with the Registered Manager, plan and oversee the care of the residents in the House and the management of the House and Flats.

New Directors/Trustees are appointed by the existing Directors/Trustees.

During The period 1[st] May 2023 to 30[th] April 2024 the Directors/Trustees met six times. All meetings took place at Terrys Cross House, except the Jume 2023 meeting which was by Zoom for the purpose of approving the documents for the loan from The Charity Bank (for funds to renew the roof)

The Directors/Trustees confirm that in accordance with their duties as stated in section 17(5) of the 2011 Charities Act, guidance provided by the Charity Commission in regard to public benefit has been considered.

----- Start of picture text -----
a
----- End of picture text -----

Day to day management of the House and Flats is conducted by the Registered Manager who consults the Chairman, Treasurer and other trustees about any immediate decisions that need to be made.

Hyde Housing own and manage eight retirement bungalows (shaded on the plan) which lie within the curtilage of Terrys Cross House.

4 1

Safeguarding, Health and safety and Data Protection (GDPR)

The Directors/Trustees, the Registered Manager and the Staff recognise the duty of care that they have towards the residents in the House and Flats; the protection of vulnerable adults is taken very seriously.

Disclosure and Barring Service (DBS) checks are carried out for all staff before they commence working at the House and are renewed as necessary. The staff undertake safeguarding training as part of their induction and renew this annually. The Directors/Trustees, too, have DBS checks and are aware of the Trust Safeguarding Policy. Safeguarding concerns would be reported to the Registered Manager and/or the Chairman.

The Registered Manager and care staff keep the residents’ Care Plans up to date and carry out appropriate risk assessments as necessary. There is an electronic Care Plan system.

The appropriate weekly and monthly Health and Safety checks are carried out and any work required is attended to.

The Directors/Trustees and the Registered Manager regularly review the Safeguarding, Health and Safety and Data Protection (GDPR) Policies.

Aim and Purposes

The Directors/Trustees, with the Registered Manager, share the responsibility for delivering care to the residents of the House. The Trustees are also responsible under the terms of the Lease for the maintenance and repair of the buildings (The House, Bramwell Lodge, The Gatehouse and the garages) together with the upkeep of the grounds. In 2023, the Lease was extended until 2055.

The Directors/Trustees also ensure that the Parish clergy (and retired clergy with permission to officiate) celebrated Holy Communion weekly on Thursdays in the Chapel on the ground floor of the House. The Parish clergy also provide Pastoral Care for the residents and staff.

5

Objectives and Activities

The Directors/Trustees, Registered Manager and staff are committed to caring for the residents in the House with respect and dignity. They also, when necessary, support those who live in the flats. Each resident shares with the Manager the writing and updating of his or her Care Plan.

Residents’ families and friends are welcome to visit at any time. Some of those who live in the flats and in the neighbouring Bungalows (Hyde Housing) like to come into the House for Chapel services and/or Sunday lunch and are made very welcome.

Covid also curtailed the monthly talks which are arranged by the Manager in consultation with the residents. It is hoped to resume these as regular events. The King’s Coronation was celebrated and most of the residents watched it together on TV .

In December residents and staff were delighted to hold their Christmas party to which families, friends, Directors/Trustees and local residents were, invited.

Achievement and Performance

For most of the year all nine rooms in the House and the four flats in Bramwell Lodge were occupied.

The upper flat in the Gatehouse became vacant in January 2023. It was decided that it would not be relet until the work to the roof on the House was completed.

Weekly celebrations of Holy Communion were held in the chapel. The Revd Paul Doick (incumbent) The Revd Heather Wilkin (assistant curate) and The Revd Christina Bennett each presided at these during the year. Several of the of the residents regularly attend these services. The clergy take Communion to their rooms for any not able to get to chapel if they wish this.

Residents and staff enjoy the atmosphere and ethos of Terrys Cross.

6

Comments

'patience, kindness and loving care over many years spent at Terrys Cross'.

Friend of a resident

“Firstly and most importantly, I cannot thank you, Jo and the team for the incredible care shown towards Bill over the last six years. We could not have been luckier finding Terrys Cross and the compassion and love shown to him by everyone will stay with me for the rest of my days.”

Nephew & next of kin of a resident

The latest CQC Report, dated 27[th] August 2022, graded the House GOOD in all five categories (Safe, Effective, Caring, Responsive and Well-led). The report can be read on the Trust’s website www.terryscross.co.uk

Review of the Year

Residents

During the year most rooms in the house were occupied. Following the death of s resident in May 2023 and the departure to a Nursing Home of another resident in January 2024, their rooms became vacant. They were cleaned and refurbished. Both were then re occupied. At 30[th] April 2023 no rooms were vacant

In Bramwell Lodge, the two one-bedroom flats and the two studio flats were all occupied until March 2024 when one tenant moved out. The flat required refurbishment but will be let shortly

The occupant of the ground floor flat in the Gatehouse has been there for some years. The upper flat was let again from January 2024.

Staff

Lynn Knowelden (appointed as Registered Manager in August 2018) continues to manage the House and Flats most efficiently. It is due to her efforts and those of the other staff that the House achieved the GOOD CQC

7

inspection report in August 2022. The Directors/Trustees are very grateful to Lynn and all the staff for their hard work and for their continued care and respect for the residents

Jo Gaston continues her role as Senior Carer. With Lynn she ensures that new members of staff receive a full induction following their appointments.

Carers. At 30[th] April 2024 there were six additional Care staff all of whom have NVQ level 2 or 3. Ome is working towards level 4. There are Care staff on duty 24/7. All new staff have a two week induction which gives them time to get to know the residents and staff. The Care Certificate is part of this induction.

Cooks There are two part-time Cooks

Housekeeper The Housekeeping is done very efficiently by a Cleaning Company.

COVID-19

We are no longer required to test regularly ofr Covid There have been no cases of Covid (either staff or residents) since March 2022.

Weekly Celebrations of Holy Communion took place in the chapel. Residents appreciate this and the pastoral care provided by the clergy.

The Manager, in consultation with the residents, hoped to resume arranging monthly talks followed by tea. This has not yet been possible. In the past, these talks were given by residents and others.

Two of the residents have their own cars; others use the bus to travel, when appropriate, to Henfield, Horsham, Burgess Hill or Brighton. Until her health deteriorated and she moved away (needing nursing care) one resident attended Church in Henfield each Sunday, being given a lift by a neighbour. All make use of the gardens and grounds.

During the year residents from the Hyde Bungalows were able to join the House residents for Sunday lunch.

There was a Christmas party for residents, staff, trustees, families and neighbours. The Henfield Church choir came to lead the singing of Christmas carols

8

Property Maintenance

The grounds are maintained by gardeners on an annual contract. General Maintenance of the House and Flats was carried out throughout the year

During the summer of 2023 the roof was, at last renewed. This work took several months but was accomplished with minimal disruption to the residents. staff and neighbours. Work was also done to remove asbestos from the cellar including the boiler room.

Financial Review

The financial statements have been prepared in accordance with applicable Charity Law, Financial Reporting Standards and the current Statement of Recommended Practice, Accounting and Reporting by Charities SORP (FRS102), effective 1st January 2015.

Income and expenditure

The incoming resources for the year amounted to £398,810 (compared to £378,567 in the previous year) and with expenditure of £415,201 (£346,472 in 2022-23) resulted in a deficit of £16391

Loan

A loan of £300,000 was obtained from the Charity Bank to help pay for the renewal of the roof and associated works. This is secured by a charge on the Lease and 9with the consent of the Diocese of Chichester) on the Freehold of the property.

Reserves Policy

The Directors/Trustees have established a policy whereby the rent from one room should be held in a sinking fund specifically for major repairs (at 30 April 2024 this was £48,852. The policy that unrestricted funds should be equal to at least 2 months of normal operation costs is being increased to 6 months, but it will take time to achieve this. The actual reserves at 30[th] April 2024 are £1234,876.

Risk Review

The Directors/Trustees have conducted a review of risks and have put in systems and taken action to mitigate any risks and have public liability cover. During 2024/25 the Directors/Trustees will continue to undertake a comprehensive review of risks and will complete a new Risk Register

9

Future Plans

Publicity

The Directors/Trustees updated the website in 2021. The Advertisement in the Parish Magazine and in The Diocesan Magazine were also updated. A new leaflet/brochure is being prepared.

Building Maintenance

As stated above the roof has now been renewed.

When a room in the House becomes vacant it is redecorated before being reoccupied. The programme of converting the bathrooms to wet rooms was continued.

10

THE TERRYS CROSS TRUST

Charity Registration No. 192535 Company Limited by Gaurantee Company Number 12544256 DIRECTORS ACCOUNTS FOR THE YEAR ENDED 30TH APRIL 2024

THE TERRYS CROSS TRUST CONTENTS

Page
Income and expenditure Account 1
Balance Sheet 2
Notes to the accounts 3-4

THE TERRYS CROSS TRUST STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30th April 2024

Unrestricted Designated Total Total
Fund
Notes funds 2024 2023
Incoming resources
Donations 2 3,699 3,699 11,694
Residential care income 3 379,906 379,906 347,721
Hyde Martlet contribution 4 5,836 5,836 5,758
Grants and Other Income 6,000 6,000 10,970
Investment income 3,370 3,370 2,424
Total incoming resources 398,810 398,810 378,567
Resources expended
Staff costs including agencies 5 272,674 272,674 233,041
Food and household sundries 25,687 25,687 19,939
Health & Safety 6,585 6,585 10,523
Heat, light 21,516 21,516 25,718
Garden and sewage plant 12,306 12,306 11,517
Maintenance and repairs 25,904 1,250 27,154 50,575
Insurance, adverts and 18,894 18,894 15,909
administration
Council Tax 6 1,516 1,516 1,448
Interest Paid 13,652 13,652 0
Depreciation 15,218 15,218 17,218
Total resources expended 413,951 1,250 415,201 385,887
Net incoming resources before (15,141) (1,250) (16,391) (7,320)
transfers
Transfers
Gross transfers between funds 1.4 0 0 0 0
Net movement in funds (15,141) (1,250) (16,391) (7,320)
Fund balances at 1 May 2023 92,415 48,852 141,267 148,587
Fund balances at 30 April 2024 77,274 47,602 124,876 141,267

THE TERRYS CROSS TRUST BALANCE SHEET

AS AT 30th April 2022

2024 2023
Notes £ £ £ £
Fixed Assets
Buildings
Roof Renewal - cost 7 348,423 0
- depreciation 0
348,423 0
Furniture and fittings - cost 8 80,743 76,583
- depreciation (41,607) (26,889)
39,136 49,694
Computer Equipment - cost 754 754
- depreciation -669 (417)
85 337
Company Set-up Costs 9 5,834 5,834
- depreciation (5,834) (5,586)
0 248
Plant and Machinery - cost 21,323
- depreciation 0
21,323 0
408,967 50,279
Current Assets
Prepayment / debtors 8,826 3,149
Cash at bank and in hand 10 63,876 127,141
Creditors: amounts falling due within
one year
(27,395) (13,827)
Net current assets 45,308 116,463
Creditors: amounts falling due over (329,399) (25,475)
one year 11
Total assets less current liabilities 124,876 141,267
Income funds
Unrestricted funds 77,274 92,415
Designated Funds 47,602 48,852
124,876 141,267

FOR THE YEAR ENDED 30th April 2024

THE TERRYS CROSS TRUST NOTES TO THE ACCOUNTS

1 Accounting Policies

1.1 Basis of Preparation

The accounts are prepared under the historic cost convention.

The accounts have been prepared in accordance with the Charities Act 2011, and the Charities' Statement of Recommend Practice for the Financial Reporting Standard 102

These accounts have been prepared on an accruals basis, with the assumption that the Trust's activities will continue in operation for the foreseeable future.

1.2 Income

All income is accounted for as and when it is due, except for Donations, which are accounted for as and when they are received.

1.3 Expenditure

All expenditure is accounted for on the Accruals basis. Depreciation is provided on major repairs and items of equipment and furniture where the cost is over £2000. Such costs are written off over 5 years on a straight line basis.

1.4 Roof

The Trust has borrowed £300,000 from Charity Bank to help pay for the complete renewal of the roof of the main house. The cost was £348,423, including legal and project management costs. This has all been capitalised and will be written off over the life of the loan, i.e.25 years. This also included legal costs for extending the lease with the Diocese of Chichester beyond the loan period.

1.5 Designated Fund

At a meeting on 6th May 2016, the committee resolved to set up a Designated Fund for major maintenance. Currently this is to hold monies for major maintenance projects. e.g. Roof repairs. Currently £3,300 per month is transferred from the General A/c to this fund.

2 Donations and Fund Raising

Donations from Individuals
Gift Aid from HMRC
Donations from Churches and Charities
Legacies
Fund-raising
3
Residential Care Income
Rooms in Main House
Self-contained Flats		 2024
3,380
319
0
0
0
3,699
2024
332,425
45,033		 2023
6,297
398
0
5,000
0
11,694
2023
300,488
46,208
Guests and Meals
Garage		 1,368
1,080
379,906		 0
1,025
347,721

THE TERRYS CROSS TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30th April 2024

4 Hyde Martlet Contribution

Eight bungalows in the grounds share the cost of garden maintenance and the sewage plant upkeep.

5 Staff costs including agencies

Staff numbers, including part-time staff, average 10 full time employees. There are no administrative staff and administration costs are minor, consisting mostly of internet broadband and printing and stationary. Registration with the Care Quality Commission has led to an increase in the amount of paperwork.

All staff who are eligible have been enrolled with a Workplace Pension Scheme. In the current year this cost an additional £2,482

6 Council tax and rent

Council tax is paid on the house and on any empty flats. A nominal rent of one peppercorn per year is paid to Chichester Diocesan Board of Finance

7 Fixtures & Fittings

In 2023/2024 The Trust spent £21,000 on the heating system and asbestos work in the boiler room, £7,400 on a wet room bathroom in the main house.

8 Trustees Remuneration and Expenses

No renumeration or expenses were paid to the trustees in the past year.

9 Cash at bank and in hand

2024
COIF
55,025
Cash at Bank
8,766
Petty Cash
85
63,876
10
Creditors: amounts falling due over one year
Charity Bank
298,524
Other Loans
30,875
Other loans are advance payments by incoming residents.		 2023
110,925
14,251
56
125,233
0
25,475

DATA

account_ty
Code Description £ Commercia
FF Fees for Flats 45033.33 Commercia
DON Donations - Gift Aided 1440 Fixed Asse
DON Donations - Other 1940 Fixed Asse
GA Gift Aid Claimed 318.62 Fixed Asse
Income from Donations and Legacies 0 Fixed Asse
GR Garage Rent 1080 Fixed Asse
LUNCH Lunches 1368 Fixed Asse
Income from Other Trading Activities 0 Fixed Asse
IINC Interest Received 3370.03 Fixed Asse
Investment Income 0 Fixed Asse
GTS Grants for Residents Fees 6000 Customer
MHF Main House Fees 332424.72
HM Hyde Contribution to Joint Costs 5835.54 Customer
Other Incoming Resources 0 Current Ass
Income and Endowments 0 Current As
ADV Agency Fees -480 Current As
ADV Administration -6158.57 Current As
ADV Advertising -1184 Current As
ADV Bank Charges -311.7 Current As
ADV Care Registration -1634 Liability -
DEP Depreciation -15218.05
FD Entertainment -542.27
ADV Insurance -5915.12 Liability -
INTP Interest Paid -13651.99 Liability - C
ADV Legal Fees -480 Liability -
FD Other Equipment -1251.69 Liability -
Charity Management & Administration 0 Liability -
Charitable Activities 0 Liability -
MTCE Repairs - Bramwell 2 -1105.94 Liability -
MTCE Repairs - Gatehouse 1 -623.88 Liability - Lo
MTCE Repairs - Gatehouse 2 -690 Liability - Lo
FD AGA Oil -727.01 Liability - Lo
FD Kitchen Cleaning -554.08 Liability - Lo
FD Cleaning Materials -1068.75 Liability - Lo
FD Contract Cleaning -6367 Liability - Lo
HLW Electricity - Main House -7887.25 Liability - Lo
FD Food -13822.62 Liability - Lo
ADV HDC Care Line -1320.72 Liability - Lo
HS Health & Safety -6584.68 Liability - Lo
HLW Heating Oil -13628.53 Liability - Lo
ADV Household Sundries -579.07 Liability - Lo
ADV Kitchen Equipment -184.07 Liability - Lo
HDC Main House Council Tax -1515.86 Funds
FD Residents medical -336.18 Funds
FD Medical Supplies 0 Funds
FD Other Minor Equipment -22.99 Funds
FD Residents - Other -544
FD Window Cleaning -450
ADV Main House Expenses 0
MTCD Major Repairs -1250
MTCE Repairs & Mtce - General -17870.25

Page 8

DATA

DATA
MTCE Maintenance & Servicing -5614.06
GDN Garden Maintenance -8000
GDN Water & Waste -4305.69
ADV Other Costs -6.99
ADV Regulatory Costs -640
STF Agency Staff -21900.59
STF Employers NI -13402.97
STF Other Staff Costs -6667.26
STF Salaries -226194.92
STF Staff Pension -2481.88
STF Training -1951.74
STF Uniforms -75.09

Bank accounts

398330.24 -414721.46 -16391.22

Creditors ledger Other creditors

account Company Set-up Costs Fixtures & Fittings Cost Fixtures & Fittings Depreciation Fixtures & Fittings Hyde Housing Mr G Pallant Sister Diana Customer Accounts Receivable Gift Aid Pending Prepayments & Accrued Income Prepayments CCLA No. 1 CCLA No. 2 Residents Deposits NATWEST BANK Natwest CLG A/c Petty Cash Beneficiaries Horsham District Council Supplier Accounts Payable Accruals & Deferred Income Founders Loans

Page 9

DATA

Payroll Liabilities Sister Diana - Cash Receipts on Behalf of 3rd Parties General Fund Major Works Fund Retained Funds Accumulated Funds Canon Ritson - Deposit Mr D Shepherd - Deposit Mr H Davies - Deposit Mr M Davies - Deposit Mr R Rozowski - Deposit Mr S J Terrett - Deposit Mr W Wooler Mrs J Wakeham-Dawson - Deposit Mrs J Welch - Deposit Mrs M Copley - Deposit Revd. A Brown - Deposit Residents deposits

Page 10

DATA

DATA
ledger_codaccount
Commercia 348422.8 RF
Commercia 0
F.203 Computer E 754 COM
F.203 Computer E -669.31 DEPCOM
F.203 Computer 0
F.204 Fixtures & 78743.24 FF
F.204 Fixtures & -41606.97 DEPFF
F.204 Fixtures & 0
F.210 Other Asse 5834 CLG
F.210 Other Asse -5834 DEPCLG
F.210 Other Asse 0
C.000 Plant & Ma 21323.47 PM
Plant & Ma 0 DEPPM
C.000 Martlett H 3288.4 DR
A.409 Mr J Ross 2508.33 DR
B.000 Customer A 0
B.000 Gift Aid Pe 300 DR
B.000 Prepaymen 2729.56 DR
B.000 CCLA 28550 CB COIF
B.000 CCLA No 2 26475 CB COIF
L.301 Natwest CL 8715.96 CB BANKS
Natwest Ol 49.61 CB BANKS
Petty Cash 85.39 CB CASH
L.305 NEST -667.54 CR2
Supplier A 0
L.402 Accruals & -15472.48 CR2
L.402 Asset Addit 2000 FF
L.404 Founders -1000 CR2
L.400 PAYE -7111.36 CR2
L.501 HMRC 0 CR2
Payroll Liab -3143.33 CR2
Loan - Cha -298524 CR3
Deposit - -1450 CR
Deposit - M -4400 CR
Deposit - M -3700 CR
Deposit - -1850 CR
Deposit - M -1750 CR
Deposit - -550 CR
Deposit - M -3300 CR
Deposit - -625 CR
Deposit - -600 CR
Deposit - M -4400 CR
Deposit - -550 CR
X.X Deposit - -4000 CR
X.X Deposit - -3700 CR
X.X Residents 0 CR
Major Repa-26967.42
Unrestrict 0
General Fu -99460.3

Page 11

Examiners Report

Independent Examiner’s Report to the Trustees of Terrys Cross Trust.

I report on the accounts of the Trust for the period ended 30/04/2024.

Respective responsibilities of trustees and examiner.

The Trust’s trustees are responsible for the preparation of the accounts. The Trust’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in and audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Signed:

Name: Helen Preece

Date: 23/02/2024

Professional Qualification: CIMA (Associtate)

Address: 173 Orchard Road, Burgess Hill, West Sussex, RH15 9PJ