2022-12-31-accounts - E5 Baby And Children Bank

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Trustees’ Annual Report for the period

From 01/01/2022 Period start date To 31/12/2022 Period end date Charity name: E5 Baby and Children Bank (Hackney Children and Baby Bank) Charity registration number: 1192509

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are the prevention or relief of poverty and the relief of those in need because of financial hardship or other disadvantage in particular through the provision of clothing, food and other support and assistance to pregnant women, babies, children and their caregivers.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Since its establishment in June 2020, the Hackney Children and Baby Bank has grown from a small community initiative to a successful local charity, which to date supporting over 2100 families including over 4500 children. The Baby Bank provides families in Hackney and surrounding boroughs with essential items, all sourced from community donations. These donations can be in the form of physical pre-loved donations or donation of funds or purchase of new items from our wishlists, including clean clothes, toys, nappies, and other essentials.We offer a friendly, non- discriminatory service to all families in need of our assistance. The Baby bank receives donations of baby and children’s pre-loved clothes, toys, and other essential items from supporters in the surrounding area. The team of volunteers then sorts these donations and packs them into age-appropriate clothing and toy packs. This enables the baby bank to be able to provide families referred to the service items they need for their children. The team of volunteer drivers help ensure large bulky items such as cots reach families in need.

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The families accessing the baby bank face
numerous hardships; women fleeing
domestic violence who have to relocate at
short notice leaving all their belonging
behind, refugee families, single parent
working families on low incomes simply
unable to meet the cost of necessities for
their children, mothers about to give birth
who have no clothes or equipment for their
baby and unemployed or homeless parents
or those who are in debt or who are coping
with substance misuse. The needs of some
of the families are extensive and multi-
faceted; our approach is to try and
personalise the service as much as we can
to meet the specific needs of our families.
The following organisations are examples
of those that refer families to the Baby
Bank: The Children's Society, Bump
Buddies; Hackney Playbus; Care for
Calais; The Round Chapel Families
Project; Hackney Children Centres;
Hackney Migrant Centre; Hackney DWP;
Barnados; Food Banks; Domestic Violence
Prevention; Akwahbah Centre; Homerton
Hospital Maternity Ward & Hackney
Community Nurses, Hestia, Muslim Aid
Group; Social Workers from Hackney;
Refugee Centres; Family Action Support
Group, Shoreditch Trust, Peabody Trust,
Parental Substance Misus, Social Action
for Health, Chobham Academy, City &
Hackney Perinatal Mental Health Team,
Cornerstone Baby bank, Early Help Family
Navigator Newham, Hackney Learning
Trust, Lawrence House Surgery.
Statement confirming Para 1.18 The trustees, in making decisions
whether the trustees have concerning the Baby bank’s activities, have
had regard to the guidance had due regard to the commission’s public
issued by the Charity benefit guidance when exercising any
Commission on public powers or duties to which the guidance is
benefit relevant
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Additional information (optional) You may choose to include further statements where relevant about:

SORP reference n/a Para 1.38 Policy on grant making n/a Para 1.38 Policy on social investment including program related investment

Contribution made by volunteers	Para 1.38	The Babybank continues to be a charity run by the local community, for the local community. During 2021 the organisation hired its first 2 paid members of staff and a significant art of their roles are liaising with volunteers. Volunteers remain at the very heart of our organisation and the service could not be delivered without them. The volunteer group alone has brought the community together across age (Duke of Edinburgh students right through to our knitters in a retirement home), ethnicity, socio-economic group, etc.
Other

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Over the calendar year 2021, the baby bank has supported 1,261 families including 2,269 children. Demand has increased as the year has progressed, with an average monthly 122 families referred over the Sept- November period in excess of the average run rate since inception of 95 families per month. Monthly the baby bank has distributed an average of 174 clothing packs, 113 packs of nappies, 15 cots, 105 toy packs, 167 hygiene kits, 77 pairs of children’s shoes and 38 tins of infant formula. Building partnerships with other charitable organisations – an example being working with Social Action for Health on their Financial and Wellbeing Project. Each Monday for 5 weeks, a session has been run at the baby bank premises to provide information and advice on money and financial wellbeing and help with accessing the internet. We have had positive feedback from the baby bank users that attended and the organisation running the project. “One attendee hadn't realised she could get an energy credit until she came on the course, she applied and received it before the next session. She also applied to Citizen’s advice for food vouchers she hadn't known how to access vouchers. She was so happy she'd attended the course; she wasn't sure she would attend as she has two children under 2 and finds it difficult to get out of the house.”

The baby bank worked with the Local Buyers Club Stoke Newington on the Winter Toy Appeal 2022 to ensure no child referred to us went without a Christmas gift this year.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 As at the year end the E5 Baby Bank’s
financial position at the end financial position consisted of cash of
of the period £76,851.41
The baby bank’s income has consisted
solely of donations and grants to date.
The funds are part ringfenced for covering
the salary of the baby bank’s two grant
funded employees and the project to
create the baby bank’s own dedicated
premises. Unrestricted funds will be utilised
for purchasing items where donations fall
short of demand, such as nappies, wipes,
formula, lightweight strollers. Please refer
to the accounts for further detail.
Statement explaining the Para 1.22 The charitable reserve was created in 2020
policy for holding reserves given this was the first financial year of the
stating why they are held charity’s operation. This amount was
deemed suitable by the trustees based on
average monthly cost of essential items
(nappies, wipes, soap, toothpaste etc) if the
charity was to be unable to meet demand
through donations. The reserve amount is
reviewed by the trustees for suitability and
will be increased if deemed necessary.
Amount of reserves held Para 1.22 £500
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

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Charity name E5 Baby and Children Bank
Other name the charity uses Hackney Children and Baby Bank
Registered charity number 1192509
Charity’s principal address Clapton Community 7 [th] Day Adventist Church
26 Chelmer Road
E9 6AY
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Names of the charity trustees who manage the charity

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Nam
e of
pers
on
(or
body
Dates acted if not for whole )
Trustee name Office (if any)
year entitl
ed to
appo
int
trust
ee (if
any)
1 Beautine Wester
2 Esther Bolter
3 Lisa Giffen
4 Sarah Mitchell
5 Elissa Gerrand 27/07/2022 onwards
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Lisa Giffen Full name(s) Sarah Mitchell Position (eg Finance Trustee Trustee Secretary, Chair, etc) Date 22/03/2022

Charity Name No (if any) E5 Baby and Children Bank 1192509

Receipts and payments accounts For the period Period start date Period end date To from 01/01/2022 31/12/2022

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Unrestricted chartiable donation or gran 47,443 - - 47,443
Choose Love grant - ringfenced for wage - 12,500 - 12,500
Winter Toy Appeal Justgiving - 2022 - ri - 17,435 - 17,435
Summer seaside trip donations - 3,248 - 3,248
Donation from Social Action for Health f - 822 - 822
Bank interest 52 - - 52
funding of restricted items from free fun - 416 - 416
- - - -
47,495 34,421 - 81,916
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 47,495 34,421 - 81,916
A3 Payments
Winter Toy Appeal Expense 2021 498 - 498
Winter Toy Appeal Expense 2022 13,078 - 13,078
Spend on Fixtures & Fittings fr premises - Shelving etc 1,200 - 1,200
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CCXX R1 accounts (SS)

04/03/2023

300	-	-	300
77	-	-	77
u7,534	-	-	7,534
	9,031	-	9,031
268	-	-	268
71			71
	250		250
2,749	20,374		23,123
300			300
136			136
792			792
744			744
	3,292		3,292
	822	-	822
416			416
13,387	48,545	-	61,932

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A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 13,387 48,545 - 61,932
Net of receipts/(payments) 34,108 - 14,124 - 19,984
A5 Transfers between funds - - - -
A6 Cash funds last year end 23,173 33,691 - 56,864
Cash funds this year end 57,281 19,567 - 76,848
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Section B Statement of assets and liabilities at the end of the period

Categories

Details

Unrestricted Restricted funds funds to nearest £ to nearest £

CCXX R2 accounts (SS)

04/03/2023

B1 Cash funds

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

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- -
- -
- -
Total cash funds 57,281 19,567
(agree balances with receipts and payments
account(s)) OK OK
Unrestricted Restricted
funds funds
Details to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Fund to which
Cost (optional)
Details asset belongs
-
-
-
-
-
Fund to which
Cost (optional)
Details asset belongs
-
-
-
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CCXX R3 accounts (SS)

04/03/2023

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details

Signature

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-
-
-
-
-
-
Fund to which Amount due
liability relates (optional)
-
-
-
-
-
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Print Name Sarah Mitchell

CCXX R4 accounts (SS)

04/03/2023

CC16a

Last year

to the nearest £

CCXX R5 accounts (SS)

04/03/2023

Endowment funds

to nearest £

CCXX R6 accounts (SS)

04/03/2023

76,848

Agreement Error

Endowment funds

to nearest £

Current value (optional)

CCXX R7 accounts (SS)

04/03/2023

When due (optional)

Date of approval

03/22/2023

CCXX R8 accounts (SS)

04/03/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of E5 Baby and Children Bank (Hackney Children and Baby Bank) On accounts for the 31 December 2022 Charity no 1192509 period ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31/12/2022 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Robert Couser Relevant professional ACA – ICAEW qualification(s) or body (if any):

Date: 15/03/2023

Address: Couser Accountants Limited, 162 Kingsquarter, Maidenhead, SL6 1AW

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER