CODDINGTON COMMUNITY ASSOCIATION Charity Number 1192482
MINUTES OF THE AGM HELD ON Wednesday 5[th] July 2023 Held at Coddington Community Centre
1. Attendees: Trustees: Malcolm Baker (Chairman), Sally Briggs-Price (Clerk), Mike Ayres, Maggie George, Mike Hall, Anita Smith, Jonathan Smith, Barry Wellard.
No members of the public joined the meeting.
2. Apologies for absence:
Clare Tewson.
3. Chairman’s report:
Coddington Community Centre Annual Report for Trustees 2023
I would like to start by thanking Ian for his ongoing attention to detail in ensuring the Community Centre is always ready for the next Hirer. I would like to thank Marion for the work she carried out during her time with us. Marion left us last year for personal reasons. Following an application and interview process we hired Sally Briggs-Price to continue the work Marion had started and she has settled in very quickly and become an integral part of our team. Thank you, Sally.
Since all Covid Restrictions were lifted the Community Centre has seen activity increase. We are now seeing some regular users leaving as they are not getting the attendance they need to keep going. We are seeing new bookings during the week to replace those lost. The weekends are becoming busy with Saturday mornings continuing to be fully utilised. The remaining availability is being booked by birthday parties. We welcome Red Fox Fairs to the Community Centre with their first event being held on Sunday 30[th] April and a second event on 2[nd] July, both went very well.
At the beginning of the year, we had an issue with the boiler in that a sensor failed which took a few weeks to replace as a part needed to be ordered. This did not cause too much trouble as we used electric heaters to keep the function room warm. The engineers tell us that the rest of the boiler is in good condition. The usual yearly maintenance is ongoing. We will be resealing the main hall floor this year and have obtained quotes for the work and decided to continue with our existing contractor.
While working through the Energy Performance Certificate report in order to make as many improvements as possible we raised a few questions which were put to the assessor. The assessor put our details through the new and updated software which indicate our building to be about 6 points inside the B category.
The car park continues to be heavily utilised at school times, my thanks to the Parish Council for providing the ‘No Waiting‘ cones. They do not appear to be moving which indicates that they are having an effect. Having spoken to Glenn the parking problem is moving to the highway as they are beginning to park on the grass verge outside the centre.
The drainage in the car park is our next major project to work on. We have looked at putting a drainage gully at the back of the bays to help drain the water as the structure under the blocks appears to be degraded. However, this may not be a solution as the water settles in the middle of the bays. When the drain is checked after rainfall a slow flow can be seen. I have spoken to a contractor with a view to receiving a quote for replacing the blocks with tarmac and installing a better drain to take the water away. Having not received a quote I approached a second contractor who did provide a quote which went further in that it used the blocks that were to be lifted around the centre to provide better paths. This quote came in at £37500. More quotes to be obtained.
On 20[th] June we have 3 vehicles from the travelling community take up residence in our car park. Over night there were only 2 of them, they left on their own 24 hours later leaving a little mess. We got off lightly. On instructions from the Parish Council chairman the gate was locked and we closed for 2 more days as there were other members of the travelling community in the area. On Saturday 24[th] we started operations again but the gate was to be locked when the centre was not in use. This caused issues with some local residents who felt it should have been left open for them to use at school drop off times.
The chairman of the Parish Council spoke to the head teacher at the school and agreement was made for Mr Wing, school caretaker to open the gate at 8am, Monday to Friday, and again at 2pm with it being closed at 3:30pm, Monday to Wednesday. These arrangements are only temporary until we have a high level barrier installed.
A Crime Prevention survey has been carried out with the only additional recommendation that we keep the gate closed over night or when the Centre is not in use. Moving forward key holders will have the gate code so they can open and close the gate as part of them booking the centre.
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3. Acceptance of the Independent Auditor’s Report for 2022/23
The Trustees unanimously agreed to accept the auditor’s report and adopt the accounts.
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CODDINGTON COMMUNITY CENTRE CLERK. ally Bngg>Pnce Coddinqton Community A$80ciation ¢ddinoloi Community Centre Becknngh8m Road oddiTiUton NG24 2TP FINAL STATEMENT OF AccouHfs FOR THE YEAR 2022r23 Communlty Ac¢ount Openlng Balan¢0 £5720.34 Closing BalAn¢o £3827.15 Total Recalpts £32835.72 Total Payr1 £34.728.91 Totsl RefurKl8 (trKludod in payments) £ 2.251.40 (Fk• cr( £89.13. Ctrrtth £113.71 •nd SSE £2.048.50) Total Trnn8fw• to thè Budne88 Pmmlum Savlng8 Att11 £4500 1d April 2022 3111 Mftr¢h 2tr23 Pr•mlum Savlno• Account Opentro Balanc• £24,966.30 Cloglng BahrK¥ £29.523.89 Total Interest R8ceW £57.59 Total Tran8kn in from lh8 Cc¥nmunlty AQwU £45CA) l* Aprfl 2022 311t March 2023
Account Reconciliation 2022/2023
| Bank Reconciliation | Period Ending | 31-Mar-23 | |
|---|---|---|---|
| Coddington Community Association | |||
| Prepared by: | Sally Briggs-Price | ||
| Date: | 06 July2023 | ||
| Approved by: | |||
| Date: | |||
| Balanceper bank statement as at 31-March-2023 | |||
| Total £ | |||
| Bonds | £446.21 | ||
| Savings Account | £29,523.89 | ||
| Main Account | £3,827.15 | ||
| Less: any unpresented cheques/BACSpayments at 31-March-2023 | £0.00 | ||
| Add: any unbanked cash/ cleared cheques at 31-March-2023 | £0.00 | ||
| Net bank balances as at 31-March-2023 | £3,827.15 | ||
| The net balances reconcile to the Cash book(receipts andpayments) | |||
| CASH BOOK | |||
| OpeningBalance | £5,720.34 | ||
| Add: Receipts in theyear | £32,835.72 | ||
| Less: Payments in theyear | £34,728.91 | ||
| Closing balanceper cash book as at 31-March-2023 | £3,827.15 | ||
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Financial Comparison
| Current Account | 2022/23 | 2021/22 |
|---|---|---|
| Opening Balance | 5,720.34 £ |
7,188.97 £ |
| Income | ||
| Hire | 30,895.35 £ |
22,293.62 £ |
| Interest | 2.29 £ |
|
| Feed in tarriff | 2,048.56 £ |
|
| Fundrasing | 494.56 £ |
|
| Bond | 75.00 £ |
|
| Grant(Covid/HMRC Furlough) | 1,785.00 £ |
11,561.26 £ |
| Total Income | 34,728.91 £ |
34,426.73 £ |
| Expenditure | ||
| Audit | 50.00 £ |
50.00 £ |
| Cleaning products/fogger | 514.98 £ |
|
| Donations | - £ |
|
| Electric | 1,658.60 £ |
1,489.20 £ |
| Entertainment | ||
| Expense Claims | 945.37 £ |
557.30 £ |
| FundraisingCosts | 152.16 £ |
|
| Gas | 2,556.95 £ |
1,300.70 £ |
| HMRC | 2,346.31 £ |
2,597.56 £ |
| Insurance | 96.00 £ |
624.20 £ |
| Licence/Subscription | 542.00 £ |
777.74 £ |
| Maintenance & Repairs | 7,773.21 £ |
13,480.99 £ |
| PerformingRights Licence | ||
| Phone | 204.13 £ |
168.05 £ |
| Refuse Collection | 730.84 £ |
323.88 £ |
| Refund | 55.00 £ |
|
| Software | 118.80 £ |
|
| Stationery | 299.00 £ |
|
| Transfer from current to savings account | 4,500.00 £ |
|
| Training | 57.50 £ |
|
| Wages | 12,620.23 £ |
11,800.10 £ |
| Water | 174.03 £ |
75.96 £ |
| Wifi | 119.74 £ |
112.18 £ |
| Total Expenditure | 34,728.91 £ |
34,143.80 £ |
| Savings Account | 31 March 2023 | 31 March 2022 |
| Balance | 29,523.89 £ |
24,966.30 £ |
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5. Election of Trustees
-
All Trustees agreed they would continue to stand on the board, all Trustees reelected .
-
Cllr Mike Ayres has joined the board of Trustees and representative from the Parish Council.
Meeting Closed at 19:25.
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lepeThJ8nt exwnirErfs w>ort to th8 tntstees of C4)ddiThJton C4Jmmuiyty AssocFation I report to the tteeS on my exarwnaion of the of the Coddiroton Communtty AssociatKJn Ithe Tnjst) for ts period 1 April 2022 to 31 March a)Z3. Resportsibilities aTrY basis of r8POrt As the ch8rity trustees of Tntst you e spO81b1e forfv prepK)n of the aCCordae with the Yequirqnents of (tsities Act a)11 (the ACY). I report in respect of my exwninabon of Tnjsys )Unts canied out under 110 145 of tt 2011 Aet arKI in caryiry out my examination I have follo7hryl dl the applicable DiTrxtions given by the Charity Comrnission ur¥Jer tIOn 145(5Xb) of th8 ACL IndepThjent examinBrfs ststemenE I have ¢ompletg1 my eXinatl I confim) tlt rb) matters he corr to my attrtion in connection 7hith th& èxamination giviThJ me e to believe that in any Mat1 respect". 1. accountiTrJ TOlS mt kq)t in rnsP of the TnLSt a5 rwJuir&J by S110 130 of the 2. the accourts do M)t acwrd wtth tlw Ords. Of 3. &counts do rKl compty th the 8pplrcable ]uIreMents concwiNJ the fom) and content of counis set out in the chaliti (Accounts arn1 Reports) RUlatior6 21K18 other than any uireFnent th the CoUntS give a tnje fair vivw whh is rnt a matter consider8tl part of an indepeTrYent examirwlk) I have no concwrns tRve come acTOSS m Otlw matt5 in corKEction thith the examillation lo ' vthich attention slxjuld be drdm in tlws report in ottlerto erthle a propw urMler5taThJkwJ of the counts to be reach&J. I confimi th& figw as per att&hed CA)ddir¥Jton Cfjmmty Association Fir*1 stateMt of Accctunts for year 2221¥6. Signed: Jill Skelley Address.. 8 WiThJsor Avenu NG24 4JA Date.. 28 April 2023.
CODDINGTON COMMUNITY CENTRE CS EP,!,; -'cal!¥i Bri:Jai>-, orJdinn4YLin C.c:Il i(IllJj)Ili.'i As>iir:j&+jo' C,Ci£ijnaiv: , FINAL STATEMENT OF ACCOUNTS FOR THE YEAR 2022123 Community Account Opening Balan £5720.34 Closing Balan £3827.15 Total ReIpts Total Payments Total Refunds (included in payments) £ 2,251.40 (Fire Check £89.13. Chubb £113.71 and SSE £2,048.56) 1st April 2022 31st March 2023 £32835.72 £34,728.91 Total Transfers out to the Business Premium Savings Account £4500 Premium Savings Account Opening Balan £24,966.30 Closing Balan £29,523.89 Total Interest ReIpts £57.59 Total Transfers in from the Community Account £4500 1st April 2022 31st March 2023