REGISTERED CHARITY NUMBER: 1192456
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
FOR
SOLVA COMMUNITY CLUBHOUSE
L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB
SOLVA COMMUNITY CLUBHOUSE
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 |
SOLVA COMMUNITY CLUBHOUSE
REPORT OF THE TRUSTEES for the Year Ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Solva Community Clubhouse is a an exciting, dynamic, forward-thinking, and intergenerational community asset delivering services designed to help and support the lives of everyone who lives and spends time in Solva. We work with other third sector organisations to provide:
-
A safe activity space and focal point for community activities.
-
A facility that enables public services to have a presence as and when required.
-
Community classes i.e., first aid and IT.
-
Access to catering facilities for community events.
Public benefit
The Clubhouse continued to go from strength to strength over 2023 to 2024. A cross section of the entire community of Solva made use of the facilities ranging from a Cinema Club to a Friday afternoon club for our more senior citizens. Two art groups meet weekly holding mixed age and ability art classes.
Solva Community Council meets monthly in the Clubhouse and uses a new video conferencing facility allowing members and those in the community to attend remotely.
Solva football club continues its traditional use of the Clubhouse for changing facilities and social gatherings.
We strive to make the Clubhouse as energy efficient as possible and in 2021 installed photovoltaic panels with a battery to reduce electricity bills and contribute to the village's green agenda. The battery ensures that the solar energy benefit is enjoyed in the evenings as well as in the day.
The Clubhouse underpins a resilient community spirit and a desire to make our premises more suitable for older people, those who are physically impaired, or disabled and use a walking aid, mobility scooter or wheelchair.
In the early part of 2024 work commenced to install a new disabled toilet complete with baby changing facility.
FINANCIAL REVIEW
Reserves policy
It is the trustees intention to try to maintain reserves at a level equivalent to around 6 months expenditure.
FUTURE PLANS
The future of the Clubhouse is bright, with ways of expanding the building being explored so that future needs can be met.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1192456
Page 1
SOLVA COMMUNITY CLUBHOUSE
REPORT OF THE TRUSTEES for the Year Ended 31 March 2024
Principal address Little Valley Wiston Haverfordwest Pembrokeshire SA62 4PJ
Trustees
R I G Thomas Chair D Reynolds (resigned 30.1.24) J Gibbins (resigned 30.1.24) B Evans (resigned 30.1.24) I George J Griffin (appointed 12.4.23) (resigned 30.1.24) B Hutson (appointed 3.4.23) (resigned 30.1.24) JG Griffin (appointed 12.4.23) C R Reynolds (appointed 30.1.24) S Young (appointed 30.1.24)
Independent Examiner
L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB
Approved by order of the board of trustees on 6 January 2025 and signed on its behalf by:
R I G Thomas - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOLVA COMMUNITY CLUBHOUSE
Independent examiner's report to the trustees of Solva Community Clubhouse
I report to the charity trustees on my examination of the accounts of Solva Community Clubhouse (the Trust) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul Murray The Association of Chartered Certified Accountants
L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Pembrokeshire SA61 1SB
Date: .............................................
Page 3
SOLVA COMMUNITY CLUBHOUSE
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2024
| Unrestricted Restricted fund funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 23 10,001 Other trading activities 2 5,340 - Total 5,363 10,001 EXPENDITURE ON Charitable activities Charitable 5,295 6,307 NET INCOME/(EXPENDITURE) 68 3,694 RECONCILIATION OF FUNDS Total funds brought forward 6,955 5,252 TOTAL FUNDS CARRIED FORWARD 7,023 8,946 |
2024 Total funds £ 10,024 5,340 15,364 11,602 3,762 12,207 15,969 |
2023 Total funds £ 14 6,466 6,480 9,560 (3,080) 15,287 12,207 |
|---|---|---|
The notes form part of these financial statements
Page 4
SOLVA COMMUNITY CLUBHOUSE
BALANCE SHEET 31 March 2024
| Unrestricted Restricted fund funds Notes £ £ FIXED ASSETS Tangible assets 6 847 3,921 CURRENT ASSETS Debtors 7 433 - Cash at bank 6,463 5,025 6,896 5,025 CREDITORS Amounts falling due within one year 8 (720) - NET CURRENT ASSETS 6,176 5,025 TOTAL ASSETS LESS CURRENT LIABILITIES 7,023 8,946 NET ASSETS 7,023 8,946 FUNDS 9 Unrestricted funds Restricted funds TOTAL FUNDS |
2024 Total funds £ 4,768 433 11,488 11,921 (720) 11,201 15,969 15,969 7,023 8,946 15,969 |
2023 Total funds £ 6,494 433 6,000 6,433 (720) 5,713 12,207 12,207 6,955 5,252 12,207 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 6 January 2025 and were signed on its behalf by:
R I G Thomas - Trustee
The notes form part of these financial statements
Page 5
SOLVA COMMUNITY CLUBHOUSE
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Hire income | 5,340 | 6,466 |
continued...
Page 6
SOLVA COMMUNITY CLUBHOUSE
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
4. STAFF COSTS
There were no employees during the financial year.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted fund funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 15 (1) Other trading activities 6,466 - Total 6,481 (1) EXPENDITURE ON Charitable activities Charitable 7,818 1,742 NET INCOME/(EXPENDITURE) (1,337) (1,743) RECONCILIATION OF FUNDS Total funds brought forward 8,292 6,995 TOTAL FUNDS CARRIED FORWARD 6,955 5,252 |
Total funds £ 14 6,466 6,480 9,560 (3,080) 15,287 12,207 |
|---|---|
continued...
Page 7
SOLVA COMMUNITY CLUBHOUSE
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
6. TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETS | ||||
|---|---|---|---|---|---|
| Plant and | |||||
| machinery | |||||
| £ | |||||
| COST | |||||
| At 1 April 2023 and 31 March 2024 | 12,896 | ||||
| DEPRECIATION | |||||
| At 1 April 2023 | 6,402 | ||||
| Charge for year | 1,726 | ||||
| At 31 March 2024 | 8,128 | ||||
| NET BOOK VALUE | |||||
| At 31 March 2024 | 4,768 | ||||
| At 31 March 2023 | 6,494 | ||||
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| Prepayments | 2024 £ 433 |
2023 £ 433 |
|||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| Other creditors | 2024 £ 720 |
2023 £ 720 |
|||
| 9. | MOVEMENT IN FUNDS | ||||
| Net movement At 1.4.23 in funds |
At 31.3.24 |
||||
| Unrestricted funds | £ £ |
£ | |||
| General fund | 6,955 | 68 | 7,023 | ||
| Restricted funds | |||||
| Memorial Bench (Dai Evans) | 25 | - | 25 | ||
| Solar Project | 5,227 (1,306) |
3,921 | |||
| Lottery Payment | - 5,000 |
5,000 | |||
| 5,252 3,694 |
8,946 | ||||
| TOTAL FUNDS | 12,207 3,762 |
15,969 | |||
continued...
Page 8
SOLVA COMMUNITY CLUBHOUSE
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | Movement |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund 5,363 |
(5,295) | 68 | |
| Restricted funds | |||
| Solar Project 1 |
(1,307) | (1,306) | |
| Lottery Payment 10,000 |
(5,000) | 5,000 | |
| 10,001 | (6,307) | 3,694 | |
| TOTAL FUNDS 15,364 |
(11,602) | 3,762 | |
| Comparatives for movement in funds | |||
| At 1.4.22 £ Unrestricted funds |
Net movement in funds £ |
At 31.3.23 £ |
|
| General fund 8,292 |
(1,337) | 6,955 | |
| Restricted funds | |||
| Memorial Bench (Dai Evans) 25 |
- | 25 | |
| Solar Project 6,970 |
(1,743) | 5,227 | |
| 6,995 | (1,743) | 5,252 | |
| TOTAL FUNDS 15,287 |
(3,080) | 12,207 | |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming resources £ Unrestricted funds |
Resources expended £ |
Movement in funds £ |
|
| General fund 6,481 |
(7,818) | (1,337) | |
| Restricted funds | |||
| Solar Project (1) |
(1,742) | (1,743) | |
| TOTAL FUNDS 6,480 |
(9,560) | (3,080) |
continued...
Page 9
SOLVA COMMUNITY CLUBHOUSE
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2024
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.22 | in funds | 31.3.24 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 8,292 | (1,269) | 7,023 |
| Restricted funds | |||
| Memorial Bench (Dai Evans) | 25 | - | 25 |
| Solar Project | 6,970 | (3,049) | 3,921 |
| Lottery Payment | - | 5,000 | 5,000 |
| 6,995 | 1,951 | 8,946 | |
| TOTAL FUNDS | 15,287 | 682 | 15,969 |
| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | |||
| follows: | |||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 11,844 | (13,113) | (1,269) |
| Restricted funds | |||
| Solar Project | - | (3,049) | (3,049) |
| Lottery Payment | 10,000 | (5,000) | 5,000 |
| 10,000 | (8,049) | 1,951 | |
| TOTAL FUNDS | 21,844 | (21,162) | 682 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
Page 10
SOLVA COMMUNITY CLUBHOUSE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 10,024 | 14 |
| Other trading activities | ||
| Hire income | 5,340 | 6,466 |
| Total incoming resources | 15,364 | 6,480 |
| EXPENDITURE | ||
| Charitable activities | ||
| Rates and water | 128 | 295 |
| Insurance | - | 361 |
| Light and heat | 794 | 799 |
| Telephone | 496 | 408 |
| Plant and machinery | 1,727 | 2,302 |
| Support costs | 3,145 | 4,165 |
| Other | ||
| Repairs and renewals | 5,375 | 1,659 |
| Professional fees | 1,506 | 876 |
| Cleaning | 826 | 1,610 |
| Membership | 30 | 30 |
| Computer | - | 500 |
| Governance costs | 7,737 | 4,675 |
| Auditors' remuneration | 720 | 720 |
| Total resources expended | 11,602 | 9,560 |
| Net income/(expenditure) | 3,762 | (3,080) |
This page does not form part of the statutory financial statements
Page 11