## **Trustees' Annual Report for the period** |||Period start date|Period start date|||Period end|date| |---|---|---|---|---|---|---|---| |**From**|**1**|**January**|**2023**|**To**|**31**|**December**|**2023**| ## Section A Reference and administration details **Charity name** Clopton Village Hall **Other names charity is known by Registered charity number (if any)** 1192415 |**Charity's principal address**|
Clopton Village Hall|| |---|---|---| ||Clopton|| ||Woodbridge|| ||Postcode|IP12 6QN| ## **Names of the trustees who manage the charity** |1
2
3
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for full year**|**Name of person (or body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Richard
Taylor||Retired December 2023|| ||John Dawson|Chairman|Appointed May2022|| ||David
Hayhow|Hon Treasurer|Appointed December
2020|| ||Julie Gittoes|Hon Secretary|Appointed May2022|| ||Della Hughes|BookingClerk|Retired December 2023|| ||Diana
Dawson||Retired December 2023|| ||Stephen
Cant||Appointed March 2024|| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for fullyear**| |---|---| |None|| ||| ||| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser Name**
**Address**||| |**General**|Community Action Suffolk|Brightspace, Ipswich, IP2 0HH| |||| ## **Name of chief executive or senior staff members (Optional information)** **Clopton Village Hall** Page 1 of 5 **Annual Report 2023** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document CIO 1192415 is a CIO governed by a foundation model constitution; (e.g., trust deed, constitution) registered 19 November 2020. How the charity is constituted (e.g., trust, association, company) CIO Trustee selection methods - (e.g., appointed by, elected by) Volunteers from the local community and organizations are invited by existing trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees. - the charity’s organisational structure and any wider network with which the charity works. - relationship with any related parties. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The provision and maintenance of a village hall and playing field for the use of the inhabitants of Clopton and Debach without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants. **Clopton Village Hall** Page 2 of 5 **Annual Report 2023** The village hall and surrounding recreation ground belongs to Clopton parish council. The hall is the only public building in the village excepting the church. There is no other public open space. The hall has a number of regular users, some weekly and some monthly. There have been some changes in the past year but the general level of hires has remained much the same. There have also been the regular **Summary of the main** Parish Council meetings and occasional extraordinary ones. In addition, **activities undertaken for the** there are private events such as family parties and wedding receptions. **public benefit in relation to** A couple of caravan clubs visit for weekend outings. The playing field **these objects (include within** has swings and other play equipment which has an annual safety **this section the statutory** inspection by Playsafety. The car park has a bottle bank, emptied by the **declaration that trustees have** local authority and a clothing bank. **had regard to the guidance issued by the Charity** May 2023 saw a Coronation event on the hall field, with an Abba tribute **Commission on public** band, a local singer and food and drink. Unfortunately, this was **benefit)** immediately preceded by a cloudburst that flooded the field but did not dampen the spirits of those attending. There have also been several public dances, some raising money for the church organ fund and the New Year's Eve dance which raised some money for Ipswich Scouts and for the village hall. The hall has regular weekly slots that could be filled and many weekends with nothing going on. ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
•policy on grant making.
•policy programme related to
investment.
•contribution made by
volunteers.|The hall keeps its reserves in a bank account and does not have any
investments.
Volunteers, mainly trustees, perform most maintenance and
administrative tasks.| |---|---| Section D Achievements and performance Hedges round the playing field are cut by volunteers **Summary of the main achievements of the charity** The grass on the recreation ground is cut by local volunteers thus saving **during the year** considerable expense. **Section E Financial review Brief statement of the** Maintain a level of funds in the bank account sufficient to cover one **charity’s policy on reserves** year’s expenditure and any planned operations. **Details of any funds materially** None **in deficit** **Clopton Village Hall** Page 3 of 5 **Annual Report 2023** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising). - how expenditure has supported the key objectives of the charity. Most income was derived from hire charges for the use of the hall and recreation ground. A Coronation event and dances raised money which we will use for improvements. - Some repairs were made to the roof where tiles had slipped or had been broken. The major expenses were cleaning, heating and insurance. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## Financial Information Cash in Bank – Balance on 31 December 2023 = £8984.30 **Clopton Village Hall** Page 4 of 5 **Annual Report 2023** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (e.g., Secretary, Chair, etc) Date** **Clopton Village Hall** Page 5 of 5 **Annual Report 2023**