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Trustees' Annual Report for the period
Period start date Period end date From Januar To Decemb 1 2021 31 2021 y er
Section A Reference and administration details
Charity name
Clopton Village Hall
Other names charity is known by
Registered charity number (if any)[1192415 ]
Charity's principal Clopton Village Hall address Clopton Woodbridge Postcode IP12 6QN
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
1
Richard Taylor
Diana Dawson Chairman
3
David Hayhow Hon Treasurer
4
Susan Christensen Vice Chairman
Doris Main
5
Clopton Village Hall
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Annual Report 2021
| Della Hughes | ||
|---|---|---|
| Booking Clerk | ||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||
| Name | ||
| Dates acted if not for whole year | ||
| None | ||
| Names and addresses of advisers (Optional information) | ||
| Type of adviser | ||
| Name | ||
| Address | ||
| Clopton Village Hall | Page 2 of 7 | Annual Report 202 |
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Annual Report 2021
General Community Action Suffolk Brightspace, Ipswich, IP2 0HH
Name of chief executive or senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
CIO 1192415 is a CIO governed by a foundation model constitution; registered 19 November 2020.
How the charity is constituted
(e.g. trust, association, company)
CIO
Trustee selection methods
(e.g. appointed by, elected by)
Volunteers from the local community and organizations are invited by existing trustees.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The provision and maintenance of a village hall and playing field for the use of the inhabitants of Clopton without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and
(b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Clopton Village Hall
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Annual Report 2021
The village hall and surrounding recreation ground belongs to Clopton parish council. The lease expired in 2020 and new lease was finalized in September 2021.
The hall is the only public building in the village excepting the church. There is no other public open space.
There are frequent meetings of local organizations and occasional dances. The hall is used as a polling station.
The parish council uses the hall for its meetings when not subject to Covid restrictions.
The hall and field are hired for a variety of parties, weddings, outdoor events and once or twice a year a caravan club has a meeting in the field.
The recreation ground has a small selection of children’s play equipment.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grant making;
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policy programme related investment;
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contribution made by volunteers.
Volunteers, mainly trustees, perform the majority of maintenance and administrative tasks.
| Section D | Achievements and performance |
|---|---|
| Covid-19 has severely afected the operation of the hall since | |
| indoor gatherings were not allowed for most of the year, | |
| reducing rental income. | |
| Summary of the main achievements of the |
Hedges round the playing feld were cut by volunteers and a |
| charity during the year | further section will be cut back in 2022. |
| Ditches round the playing feld were cleared by volunteers. | |
| Grass cutting was carried out by a local volunteer thus saving | |
| considerable expense. | |
| Section E | Financial review |
| Brief statement of the charity’s policy on |
Maintain a level of funds in the bank account sufcient to cover one year’s expenditure and any planned operations. |
| reserves | |
| Details of any funds materially in defcit |
None |
Further financial review details (Optional information)
Clopton Village Hall
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Annual Report 2021
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
Fortunately, there were suitable reserves to fund operations in 2021.
Legal costs from renegotiation of the lease were covered by the reserves.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Financial Information
Cash in Bank – Balance on 31 December 2021 = £5,759.84 allowing for cheques not presented.
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Incom
e Expenditu Balanc
2021 re 2021 e 2021 Notes
1131.0 1131.0
Hire Other 0 0
1020.0 1020.0
Karate 0 0
Spinners 307.50 307.50
Parish Council 75.00 75.00
Deposits 200.00 200.00 0.00
Heating 0.00 0.00
Grounds 25.20 -25.20
Water 56.20 -56.20
Property 45.27 -45.27
-
Electricity 80.00 245.06 165.06
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Cleaning
532.64 532.64
Insurance -
0.00 799.85 799.85
-
1026.6
Management 1026.60 0
-
117.32 Check
-
2813. 117.3
Total 50 2930.82 2
-
2021 Trading 117.3
Profit 2
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Clopton Village Hall
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Annual Report 2021
Notes
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1) Excess of expenditure over income - £ 117.32
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2) Management expenditure was dominated by payment to the solicitor to finalize the lease and electrical inspections.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Clopton Village Hall
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Annual Report 2021
Position (e.g. Secretary, Chair, etc)
Date
Clopton Village Hall
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Annual Report 2021