## **SEVENOAKS LARDER**
**TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE 12 MONTHS ENDED 31.12.22**
1
## **Annual Report and Accounts for the 12 months ended 31.12.22**
## Contents
1. Title page
2. Contents
3. Statutory details
4. Objective & Activities.
## 5. Client demographics.
6. Main achievements during the period.
7. Donations & grant/fund income.
Public benefit.
8. Financial accounts
## 9. Notes to accounts.
## 12. Independent examiner’s Report
**Statutory details**
2
**Registered Charity name:** Sevenoaks Larder
**Registered Charity number:** 1192371
**Registered address:** 89 Weald Road, Sevenoaks, Kent, TN13 1QJ
**Operating Premises address:** Hope Church, Mill Lane Centre, Mill Lane, Sevenoaks, Kent, TN14 5BX
**Principal Office:** England
## **Trustees:**
Claire Ritchie BEM, ACA (Chair) Nicci Chandler BA (Hons) Goretti Efthimiou RGN Shelly Goldring Jenn Lancaster Gordon Lee Trudie McGowan LLB (Hons) Phil Smith Fay Warne BA (Hons) Andrea Watson PhD Kathy James (resigned 4/10/22) Melissa Wilkinson (resigned 6/12/22)
Trustees are appointed by a resolution at a properly convened meeting of charity trustees.
**Governing document:** Constitution as a Charitable Incorporated Organisation.
A code of conduct has been agreed between the trustees. Sevenoaks Larder has also adopted policies to aid the running of the charity. These include: Complaints, Safeguarding, Equality, Handling of DBS Information, Reserves Policy, Volunteer Confidentiality Agreement. All trustees are DBS checked and have been trained in safeguarding and GDPR.
## **Bank account:** Metro Bank
Calverley Rd, Tunbridge Wells TN1 2TB
3
## **Objectives & Activities of the charity:**
The objects of the charity are the relief and assistance of those persons in Sevenoaks District that are in need by reason of financial hardship by providing emergency food supply, essential toiletries and other household items. Also the provision of support in signposting to relevant advisory services or information as the trustees think fit. The main activities of Sevenoaks Larder include purchasing and collecting donated items (food and household products) and distributing to those who are struggling to afford to buy their own food in our community. Sevenoaks Larder also collects supermarket excess food from Waitrose, Marks & Spencer, Lidl, Aldi and Tesco which is also distributed to our clients.
Sevenoaks Larder closely works with other local food banks. We also work with some local schools to help stock their emergency food cupboards for students and their families (those in receipt of Pupil Premium).
## **Client demographics & details:**
4
Our client base is comprised as follows:
**----- Start of picture text -----**
31.12.22 31.12.21
Number of households registered 103 120
Total number of clients registered 272 355
Comprising : Adults 146 180
Children 126 175
Number of households with children 65 75
Adult only households 38 45
Single adult households 27 32
**----- End of picture text -----**
(Under our new client registration policies limiting the length of time clients could receive support from us, approximately 35 clients were deregistered on 30.9.22. See note 6 on Client registrations policy on page 9 for a full explanation. )
At 31.12.22, this client base was made up as follows, from within our coverage area of Sevenoaks & villages:
Each household is entitled to claim one food order per week. The size of the food parcel depends on the size of the family. The sliding scale is as follows:
5
**----- Start of picture text -----**
Allowance given
Fresh protein Fresh fruit & Store cupboard
(number of vegetables ‘dry’ foods’
portions of (number of (number of
eg 600g packs) items)
chicken)
Households of 1- 1 4 8
2
Households of 3- 2 6 12
4
Households of 3 8 16
5+
**----- End of picture text -----**
In addition to the above the clients will receive a share of the excess food collected from the supermarkets that day.
Approximately 50% of our clients visit the Larder on their allocated day each week to collect their food and to choose bonus items from the shelves.
The remaining 50% are unable to get to the Larder due to transport, mobility or other issues and have their food delivered by a volunteer.
## **Main achievements of the charity during the period:**
- a) During the accounting period approximately £73,000 has been spent on purchasing food for our clients.
- 34,000 kg of food has been donated to us during the year. Although we account for this food by weight, at the current Trussell Trust fair value of food, this equates to approximately £59,500 worth of food donated.
- Approximately 5200 weekly distributions to clients have been made, i.e. an average of 100 clients are given food every week.
- b) In the week up to Christmas, in addition to their normal allowances and following a generous donation by a Sevenoaks resident, we were able to give the clients Aldi Orange shopping vouchers, allowing them to buy food at Aldi (but no alcohol or lottery tickets).
- c) During the period, £131,610 was raised from private donations and from funds and grants.
- d) Sevenoaks Larder relies heavily on the support of its volunteers. More than 450 volunteers have registered to help at Sevenoaks Larder. Approximately 100 of these volunteers help on a weekly basis with many others supporting at other times. We have also benefited from the support of students who wish to complete their volunteering hours for their Duke of Edinburgh Awards.
6
## **Donations & grant/fund income received:**
Monies were received during the year from:
**----- Start of picture text -----**
£
Private individuals 29264
Charity funds : Goldman Sachs 65988
National Lottery Fund 10000
Cole Phillips Trust 5000
Lawson Endowment for Kent Fund 5000
Shanly Foundation 3000
Cole Charitable Trust 1200
SMB Charitable Trust 1000
Miller Charitable Trust 500
Local churches : St Peter’s Church Ightham 3000
Bessels Green Baptist Church 1858
Seal St Lawrence Church 480
Local businesses : Flower & Grace florists 2490
Auto-Sportiva Ltd 500
Waitrose 250
Cavendish lettings 100
Other local groups : Weald Pre-School 725
Sevenoaks Literary Festival 500
Sevenoaks Labour party Quiz Night 505
Dunton Green Parish Council 250
131610
**----- End of picture text -----**
The Trustees are incredibly grateful to all of those listed above, and to the whole Sevenoaks Community for their generosity & support.
## **Public beneft :**
The trustees declare that they have had regard to the guidance issued by the Charity Commission on public benefit.
## **Receipts & Payments Accounts for the 12 months ended**
**31.12.22**
7
|**Receipts**
Income received from grants &
funds
Income received from
donations
**Total receipts**
**Payments**
Purchases of food (see note 8
below)
Admin costs (see note 9 below)
Purchase of fxed assets
Purchase of Christmas food
vouchers
**Total Payments**
**Net receipts/(payments)**
Cash funds last period end
**Cash funds this year end**||**12 months to 31.12.22**
Unrestrict
ed
funds
£
Restricte
d
funds
£
**Total**
**£**
90913
-
90913
35697
5000
40697|**12 months to 31.12.22**
Unrestrict
ed
funds
£
Restricte
d
funds
£
**Total**
**£**
90913
-
90913
35697
5000
40697|**12 months to 31.12.22**
Unrestrict
ed
funds
£
Restricte
d
funds
£
**Total**
**£**
90913
-
90913
35697
5000
40697||**13 months ended**
**31.12.21**
Unrestrict
ed
funds
£
Restricte
d
funds
£
**Total**
**£**
47752
-
47752
46610
10848
57458|**13 months ended**
**31.12.21**
Unrestrict
ed
funds
£
Restricte
d
funds
£
**Total**
**£**
47752
-
47752
46610
10848
57458|**13 months ended**
**31.12.21**
Unrestrict
ed
funds
£
Restricte
d
funds
£
**Total**
**£**
47752
-
47752
46610
10848
57458|**13 months ended**
**31.12.21**
Unrestrict
ed
funds
£
Restricte
d
funds
£
**Total**
**£**
47752
-
47752
46610
10848
57458|**13 months ended**
**31.12.21**
Unrestrict
ed
funds
£
Restricte
d
funds
£
**Total**
**£**
47752
-
47752
46610
10848
57458|
|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||
||||||||ed
funds
£
47752
46610||||
|||**126610**||**5000**
**131610**||**94362**||||**10848**
**105210**|
|||(67708)
(2685)
-
-||-
(67708)
-
(2685)
-
-
(5104)
(5104)||(56615)
(2448)
(1148)
-||||(2838)
(59453)
(296)
(2745)
(2460)
(3608)
(5150)
(5150)|
|||**(70393)**|**(5104)**
**(75497)**|||**(60211)**||||**(1074**
**4)**
**(70956)**|
||||||||||||
|||**56217**|**(104)**
**56113**|||**34151**||||**104**
**34255**|
|||**34151**|**104**
**34255**|||**-**||||**-**
**-**|
|||**90368**|**-**
**90368**|||**34151**||||**104**
**34255**|
The trustees acknowledge their responsibilities for complying with the requirements with respect to accounting records and the preparation of the accounts and these accounts have been prepared accordingly.
Signed:
Claire Ritchie - Trustee (Chair)
8
Shelly Goldring - Trustee
## **Notes to the accounts**
**1. Accounts:** The accounts have been prepared as receipt and payment accounts, in line with Charity Commission regulations, having income between £25,000 and £250,000. This level of income requires the accounts to have an independent examination.
**2. Receipts:** All income is recognised by Sevenoaks Larder when received into the bank account.
**3. Payments:** payments are accounted for when they have left the bank account.
**4. Funds:** two different types of funding are received by the charity, and are accounted for separately:
- 1) Restricted funds – funds which have been designated for a specific purpose and must be used as such.
- 2) Unrestricted Funds – funds which are available for general use at the discretion of the trustees in furtherance of the objectives of the charity and which have not been designated for any specific purpose.
**5. Stock:** Donated and distributed stocks are detailed in the written report and are not included in the financial reports.
**6. Client registrations policy:** from 1.8.22 we introduced a new policy, placing a time limit on clients’ registrations with us, as follows:
- any Sevenoaks resident may self-refer to us for an initial period of 6 months, provided that they can show us proof of means tested benefits;
- after this initial 6 months, all clients must obtain an independent referral from an outside agency who is aware of their financial circumstances (mostly their housing provider), in order to continue with us. This referral will allow them to continue receiving support from us up to a maximum of a further six months.
- Once a client has been registered with us for a year, their registration will be automatically ended.
- Any client may re-apply to us after a period of 6 months from their last registration, but any returning clients who have previously received more than 6 months’ food support from us in the past must include an external referral with their application;
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- consequently, on 1.8.22 all those who had been registered with us for longer than six months were given 8 weeks’ notice that by 30.9.22, in order to continue with us for another maximum period of 6 months, they would need to provide us with an independent reference from an outside agency who was aware of their financial circumstances. Approximately 35 clients either failed to request a referral, or were refused a new referral, and so were de-registered.
## **7. Assets retained for the charity’s own use:**
|**Item**
**Fund to which asset**
**belongs**
Storage racking
Bought from restricted funds
Commercial fridge
Bought from restricted funds
Commercial freezer
Bought from restricted funds|**Cost in 2021**|
|---|---|
||**£**
1458
911
1026|
## **8. Purchases of food:** Food costs during the year were as follows:
|2022
2021
£
Fresh food for immediate distribution to clients
4452545713
Dry food for stock
13740
Total
59453|
£
23183|
|---|---|
||67708|
|||
## **9** . **Admin costs:**
|Admin costs for the year were made up as follows :
Computer/website/social media costs
89878
Payments to Hope Church for refuse bin
-
Contribution to Hope Church for electricity costs
-|**2022**
**2**
**021**
520
500|
|---|---|
10
|Training/DBS checks for trustees & volunteers|347|
|---|---|
|23||
|Stationery /printing|209|
|498||
|Dedicated phone line contract|90|
|50||
|Bags/storage/other sundry items|91|
|1325||
|Premises insurance|-|
|771||
||________|
||2685 2745|
||________|
## 7. **Reserves policy**
At any one time, and in line with the Charity Commission’s guidance, the trustees aim to hold between 3 and 9 months’ unrestricted funding in order to protect the activities of the charity, and to ensure that our work can continue into the foreseeable future. At our current operating levels, this would represent reserves of between about £18,000 and £54,000. At present, our reserves exceed this level (representing about 15 months’ funding) due to two very large donations from a London investment bank’s charity fund, but we do not expect these donations to be repeated. The trustees are committed to using these excess reserves to fund the ongoing operations of the charity, whilst temporarily pausing any active fundraising efforts which would increase these reserves further. Our reserves policy will be under constant review, in response to the fluctuating needs of the charity.
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