SEVENOAKS LARDER
TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE 13 MONTHS ENDED 31.12.21
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Annual Report and Accounts for the 13 months ended 31.12.21
Contents
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Title page
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Contents
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Statutory details
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Objective & Activities.
- Client demographics.
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Main achievements during the period.
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Donations & grant/fund income.
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Public benefit.
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Financial accounts
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Notes to accounts.
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Independent examiner’s Report
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Statutory details
Registered Charity name: Sevenoaks Larder Registered Charity number: 1192371 Registered address: 89 Weald Road, Sevenoaks, Kent, TN13 1QJ Operating Premises address: Hope Church, Mill Lane Centre, Mill Lane, Sevenoaks, Kent, TN14 5BX Principal Office: England Trustees: Claire Ritchie BEM, ACA (Chair) Nicci Chandler BA (Hons) Goretti Efthimiou RGN Shelly Goldring Kathy James LLB (Hons) Jenn Lancaster (appointed 31-05-2021) Gordon Lee Trudie McGowan LLB Phil Smith (appointed 31-05-2021) Fay Warne BA (Hons) Andrea Watson PhD Melissa Wilkinson
Trustees are appointed by a resolution at a properly convened meeting of charity trustees.
Governing document: Constitution as a Charitable Incorporated Organisation. A code of conduct has been agreed between the trustees. Sevenoaks Larder has also adopted policies to aid the running of the charity. These include: Complaints, Safeguarding, Equality, Handling of DBS Information, Volunteer Confidentiality Agreement. Bank account:
National Westminster Bank, 67 High Street, Sevenoaks
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Objectives & Activities of the charity:
The objects of the charity are the relief and assistance of those persons in Sevenoaks District that are in need by reason of financial hardship by providing emergency food supply, essential toiletries and other household items. Also the provision of support in signposting to relevant advisory services or information as the trustees think fit.
The main activities of Sevenoaks Larder include purchasing and collecting donated items (food and household products) and distributing to those who are struggling to afford to buy their own food in our community.
Sevenoaks Larder also collect supermarket excess food from Waitrose, Marks & Spencer, Lidl, Aldi and Tesco which is also distributed to our clients.
Client demographics & details:
Our client base is comprised as follows:
| Our client base is comprised as follows: | ||||
|---|---|---|---|---|
| 17.11.20 | 31.12.21 | |||
| Number of households registered | 49 | 120 | ||
| Total number of clients registered Comprising : Adults Children |
266 127 139 |
355 180 175 |
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| Number of households with children | 36 | 75 | ||
| Adult onlyhouseholds | 13 | 45 | ||
| Single adult households | 8 | 32 | ||
Our client base is made up as follows, from within our coverage area of Sevenoaks & villages:
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North Sevenoaks
East Sevenoaks
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North Sevenoaks
Each household is entitled to claim one food order per week. The size of the food parcel depends on the size of the family. The sliding scale is as follows:
| Allowancegiven | Allowancegiven | Allowancegiven | |
|---|---|---|---|
| Fresh protein (number of portions of eg600gchicken) |
Fresh fruit & vegetables (number of packs) |
Store cupboard ‘dry’ foods’ (number of items) |
|
| Households of 1-2 | 1 | 4 | 8 |
| Households of 3-4 | 2 | 6 | 12 |
| Households of 5+ | 3 | 8 | 16 |
In addition to the above the clients will receive a share of the excess food collected from the supermarkets that day.
Approximately 60% of our clients visit the Larder on their allocated day each week to collect their food and to choose bonus items from the shelves.
The remaining 40% are unable to get to the Larder due to transport, mobility or other issues and have their food delivered by a volunteer.
Main achievements of the charity during the period:
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a) During the accounting period approximately 54,000kg of ambient food and household products have been distributed, of which approximately 46,000kg was donated. In addition approximately £42,000 of fresh food has been bought and distributed.
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b) In the week up to Christmas, in addition to their normal allowances and following a generous donation by a Sevenoaks resident, we were able to give the clients Aldi Orange shopping vouchers totalling £5,150.
These allowed them to buy food at Aldi (but no alcohol or lottery tickets) and were allocated as follows :
1 person households: £20 voucher 2 person households: £30 voucher 3 person households: £45 voucher 4 person households: £60 voucher 5 person households: £75 voucher 6+ person households: £90 voucher
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c) During the period, £105,210 was raised from private donations and from funds and grants.
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d) Over 250 volunteers were registered, including a number of students who completed their Duke of Edinburgh volunteer hours at the charity.
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Donations & grant/fund income received:
FUNDS RECEIVED DURING THE PERIOD
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Arnold Clark fund
Charities Trust
Cole Charitable Trust
Danish Collection Sevenoaks
Doorstep Portraits
Drapers' Charitable Trust
FareShare
Goldman Sachs Charitable Fund
IFAN
Individual/private donations
Kent Community Foundation
Miller Charitable Trust
National Lottery
NFU
Puddleducks Crafting
Seal St Lawrence Church
Sevenoaks District Council
Sevenoaks District Council
Sevenoaks Mums
Sevenoaks Plans
Sevenoaks Prep School
The Arts Society - Sevenoaks
West Kent Extra
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The Trustees are very grateful to those listed above, and to the whole Sevenoaks Community for their generosity & support.
Public benefit :
The trustees declare that they have had regard to the guidance issued by the Charity Commission on public benefit.
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Receipts & Payments Accounts for the 13 months ended 31.12.21
| Receipts Income received from grants & funds Income received from donations Total receipts Payments Purchases of food Admin costs Purchase of fixed assets Purchase of Christmas food vouchers Total Payments Net receipts/(payments) Cash funds last period end Cash funds this year end |
Unrestricted funds £ 47752 46610 |
Restricted funds £ Total £ - 47752 10848 57458 |
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|---|---|---|---|
| 94362 | 10848 105210 |
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| 56615 2448 1148 - |
2838 59453 297 2745 2460 3608 5150 5150 |
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| 60211 | 10745 70956 |
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| 34151 | 103 34255 |
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| - | - - |
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| 34151 | 103 34255 |
The trustees acknowledge their responsibilities for complying with the requirements with respect to accounting records and the preparation of the accounts and these accounts have been prepared accordingly.
Signed: Claire Ritchie - Trustee (Chair) Shelly Goldring - Trustee
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Notes to the accounts
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Accounts: The accounts have been prepared as receipt and payment accounts, in line with Charity Commission regulations, having income between £25,000 and £250,000. This level of income requires the accounts to have an independent examination.
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Receipts: All income is recognised by Sevenoaks Larder when received into the bank account.
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Payments: payments are accounted for when they have left the bank account.
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Funds: two different types of funding are received by the charity, and are accounted for separately:
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1) Restricted funds – funds which have been designated for a specific purpose and must be used as such.
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2) Unrestricted Funds – funds which are available for general use at the discretion of the trustees in furtherance of the objectives of the charity and which have not been designated for any specific purpose.
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Stock: Donated and distributed stocks are detailed in the written report and are not included in the financial reports.
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Assets retained for the charity’s own use:
| Item Storage racking Commercial fridge Commercial freezer |
Fund to which asset belongs Bought from restricted funds Bought from restricted funds Bought from restricted funds |
Cost £ 1458 911 1026 |
|---|---|---|
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Independent examinerfs report to the trustees of Sevenoaks Larder (Charlty number 1192371) on the accounts for the 13 months ended 31.12.215et out on pa8e 7 of these statements. I report to the trustees on rny examtnalion of the accounis of ihe above charity 1.the Trust") for the accountin8 perbod ended 31112121. As the charity's trustees. you are responsible for thÈ preparaiion of ihe accounts in oidance with the fequirement5 of the Charities A(t 20111~the Act-). I report in respert of my examination of the Trust's actounts carried out under seclion 145 of the 2011 Act and in cafryrftg Out my examination. I have followed all the applicable Directions yven by the Charity Commis%on under section 1451511bl of ihe Act. I have completed my examination. I confirrn that no material mattels have come to my aitention in connection with the examination which 8ives me cause to believe ihat in. anv material respert.. Ihe accountin8 records were not kept in accordance with section 130 01 the Charities Act: Of the accounts dtd noi occord with the accounting records.. or the accounts did not comply with the applicable requirements conceming the lorm and content of accounts set out in the Charities (Accounts and Reports) Re8ulation> 21J)8 other than any requirement that ihe accounts ve a 'true and fairf view vihich not a malter considered as pan of an Independent examination. I have no concerns and have come across no other matters in connettion with the examination to which altenlion should be drawn in this report in order to enable a proper undorstandin8 of the accounis io be reKhed. Si8ned: I Date.. Name: I SALL Y krtlo Rele¥ant Pfofessional | qualific*ionls) or body Ilf | aftyl: | Address: ?0 Crtf&HllL ROA D OTFOK