Trustees’ Annual Report for the period
From 1/4/2024 Period start date To 31/03/2025 Period end date
Charity name: Communi-Tea Circle
Charity registration number: 1192364
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governingdocument |
Para 1.17 | To relieve the needs of those aged 65/70 and over who are lonely and isolated; through social interaction within the local community |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Communi-Tea Circle help elderly individuals who have no family nearby and suffer from isolation & loneliness because they rarely go out, socialise or receive visitors. We are a small charity promoting and co- ordinating member tea parties and other events within local community venues and volunteer homes. Primarily based in the Upminster and Hornchurch area and working with community venues such as church halls, local restaurants, pubs and cafes. We also have a network of volunteers who host in their own homes. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have regard to the guidance issued by CC on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Communi-Tea Circle Managed to host 2 events for our members every month during this financial year including a Christmas party at a local community centre, supported by off duty firemen and women. This amounts to 24 events in the year. We have continued to focus on recruiting volunteer drivers and some hosts and venue partnerships. We have continued to develop our team and recruited additional members. We need more help with our social media presence, although it is getting better now that we officially launched our website and have increased advertising in local community magazines. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is a going concern and is able to fund its activities |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves as at 31stMarch 2025 is £21,835 Currently as the charity is still relatively young we know we need to continue to pay for ongoing website development, fund raising activities and subsidised member events (ie restaurant evenings) and our policy is to agree our priorities each quarter. We have a desire to run more and bigger events, reaching more people in the community but have struggled to gain enough time commitments from volunteers to achieve this. We are continuing to see the cost of delivering events is increasing as prices keep going up. The Trustees regularly review the appropriate reserve levels whilst we anticipate fundraising will become more difficult due to the economic environment. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by existing Trustees |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Communi-Tea Circle |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1192364 |
| Charity’s principal address | 60 Kenilworth Gardens Hornchurch RM12 4SE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Phil Nankivell | Co-Chair | Phil Nankivell | ||
| HilaryLondon | Co-Chair | HilaryLondon | ||
| MandyAnderson | Trustee | MandyAnderson | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Hilary London | ||
Co-Chair |
||
| 27thJanuary 2026 | ||
| 27thJanuary 2026 |
| Communi-Tea Circle Charity Name |
Communi-Tea Circle Charity Name |
Communi-Tea Circle Charity Name |
Communi-Tea Circle Charity Name |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
01/04/2024 Period start date |
To | |||
| Section A Receipts and payments | |||||
| A1 Receipts | Unrestricted funds to the nearest £ 5 109 786 2 947 8 842 414 - 414 9 256 1 025 1 953 950 375 3 750 375 396 450 - 9 274 - - - 9 274 - 18 - 22 643 22 625 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
| Pub Quiz Fund Raiser | 5 109 | - - - - - |
5 109 786 2 947 - 8 842 |
- | |
| Christmas Lunch Fund Raiser | 786 | - | |||
| Total Individual Contributions via CAF Giving/ Paypal/ Just Giving |
2 947 | - | |||
| - | |||||
| Sub total(Gross income for AR) |
8 842 | - | |||
| A2 Asset and investment sales, (see table). |
|||||
| Interest on Bank Account Balance |
414 | - - - |
414 - 414 |
||
| - | - | ||||
| Sub total | 414 | - | |||
| Total receipts A3 Payments |
|||||
| - | 9 256 | - | |||
| Christmas PartyFood | 1 025 | - - - - - - - - - - |
1 025 1 953 950 375 3 750 375 396 450 - 9 274 |
- | |
| Christmas Party Entertainment Fees and costs |
1 953 | - | |||
| Christmas Hampers | 950 | - | |||
| Go DaddyCosts for emails | 375 | - | |||
| Pub Dinner Costs | 3 750 | - | |||
| Advertising/T shirts/Banners/Flyers | 375 | - | |||
| Expenses | 396 | - | |||
| Flowers/DBS Checks/ Gifts | 450 | - | |||
| - | - | ||||
| **Sub total ** | 9 274 | - | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - - - |
- - - |
|||
| - | |||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
9 274 | ||||
| - | - | ||||
| - 18 | - |
- 18 | - | ||
| - | - - |
- 22 643 |
- | ||
| 22 643 | - | ||||
| 22 625 | - |
22 625 | - |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Balance in Savings Account Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 21 768 - - - - 21 768 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name HilaryL London |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| HilaryL London | 27th Jan 2026 | ||
CCXX R2 accounts (SS)
2